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2024-09-30-accounts

Westerlands Cross Country Club SCIO (SC049593)

Annual Report

1[st] October 2023- 30[th] September 2024

Annual Report

CONTACT INFORMATION

Name Westerlands Cross Country Club Scottish Charity Number SC049593 Website https://westerlandsccc.co.uk/ - Facebook https://en gb.facebook.com/westerlands/ Instagram https://www.instagram.com/westerlandsccc/

Charity Contact Details

2022-2023

CHARITY TRUSTEES

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Annual Report

STRUCTURE, GOVERNANCE AND MANAGEMENT

Westerlands Cross Country club is managed according to its constitution:

https://westerlandsccc.co.uk/about-westerlandsccc/constitution/

Trustees Recruitment and Appointment

There is a minimum of three and a maximum of seven Charity Trustees. The Chair, Secretary and Treasurer will each be a Trustee and additional club members can be elected at each AGM. Trustees retire at the end of each year and the election of new Trustees takes place at the organisation’s AGM. A Trustee cannot stand for reelection if they have served as trustee of the organisation for more than 9 contiguous years (without a break of at least one year).

Date of the next Annual General Meeting: 7[th] November 2024

PURPOSES AND OBJECTIVES

The organisation’s purposes are to promote the advancement of public participation in hill running, cross country running and trail running; and to foster a social community of those who enjoy running and the natural environment in Scotland and beyond.

Our activities include:

ACHIEVEMENTS AND PERFORMANCES

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Annual Report

Westies continues to prosper as an organisation supporting hill running and crosscountry in Glasgow and throughout Scotland. This year our membership stands at 254 members which is in line with figures from previous years.

The year started with a full programme of cross-country activities with large Westies’ turnouts for the National Championships at Callendar Park, Falkirk in February 2024 and at the West District League races and West Area Championships during Autumn and Winter 2023. Members of the Westerlands Committee and general membership also played a key role in the organisation and marshalling at Dunbartonshire, West District and National Cross-Country events.

February 2024 saw Westerlands field 11 teams at the Devils Burden’s Relays in Fife. This was by far the biggest turnout of any of the clubs attending and included a wide range of members with the age of participants ranging from the early 20’s to those in their 70’s.

Westerlands were well represented at the Six Scottish Championship Hill races with many fine individual performances across a range of open and veteran categories recorded. Of particular note is that we had 15 Women complete at least one championship race which was the highest figure of any Scottish club.

In addition to participation, Westerlands members also organised the following hill races:

Regular training sessions took place which included hill reps on Monday nights utilising hills and parks in the Northwest and South of Glasgow and Wednesday night club training runs utilising local hills and trails close to Glasgow such as the Kilpatricks, Campsies, Mugdock Country Park and Linn Park.

Members completed some notable individual and small group running challenges; achievements included:

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Annual Report

Westerlands works hard to make club runs as inclusive as possible by encouraging car sharing and, where possible, meets at locations with public transport and bike parking options. We also arranged minibus transport to several of the larger races such as the Devils Burden relays held in Fife. Such initiatives help to minimise the impact of travel on the environment and increase access to the great Scottish and wider UK outdoors.

We thank all the Trustees, Committee members, Race Organisers, Event Organisers, Marshalls, and participants for the tremendous work that builds such an amazing community in the sport. Overall, Westerlands continues to thrive and support the imagination and athletic achievement of its incredible membership.

FINANCIAL REVIEW

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Annual Report

Club life has been healthy during the financial year of 2022-23. Memberships have stayed high and race income is strong.We wish to thank Mr David Powtrie who has for the third year in succession certified the accounts for this year.

The main sources of income for the club are subscriptions and race income. For this last year, subscriptions were kept at £20 per annum and subs income is in a healthy state.

Overall, the club has a surplus of £6000. This has gone down from 2022-23 but this is not a bad thing as, as a non-profit making club, it is on the high side. The nature of our business will cause fluctuations from year to year.

The club has two main sources of income – subscriptions and race income. The membership has remained almost the same as last year so subscription income is stable. At the financial year end, the membership was 251 including 16 social members. There were 46 new members and 50 leavers. There were 7 new members in August and September 2023. There are 6 life members.

The income from races has increased this year a little bit. The race entries for Arrochar Alps’ benefited from being a championship race. The overall race income was down on the previous year. The Two Breweries being at the end of the financial year has an impact on race organisation figures. All of the expenditure for the 2022-23 race all came out of the 2023-24 account which will have affected the overall figures

The club encourages race participation and pays the entry fees for the main cross-country races and relay hill races. Participation in 2023-24 cross-country season was low. In contrast, all the main hill relay events were well attended. It was good to have the Devils Burdens back. The club is also happy to subsidise transport to these and other events where there is demand e.g. for 2023-24, the Devils Burdens, Feel the Burns. Accommodation for events is also subsidised where required.

Donations were made to the three MRTs that support the club, Lomond, Arrochar and Moffat, and to SHR as appreciation of the work they do. These have remained static since they were proposed a few years ago. Given the club surplus, I think that it is time to consider an increase for each organisation.

The club pays Scottish Athletics an annual fee for each active individual member. This year the cost remained at £1030, in line with the stable membership.

Vests and t-shirts, long- and short-sleeved, are bought from Migo Sports. They are sold to members at cost price. That price has unfortunately increased this year by a couple of pounds but I consider them still to be good value. New members receive a vest as part of their membership. In 2023-24, 24 new members took up the offer of a vest. Other kit is ordered separately and as required.

As suggested last year, a membership management scheme has now been introduced and from 2024-25, memberships are administered by SiEntries. There is a small charge per transaction. The income is transferred to the club on a monthly basis. For this year, the Committee has decided to absorb the administration cost. With a continuing healthy bank balance I propose that the full subscription of £20 remains; and the social membership at £6. These are, therefore, the membership costs that I propose for club acceptance.

Statement of the charity’s policy on reserves

7

Annual Report The organisation does not have a stated policy on reserves. As an organisation with no significant overheads or responsibilities, it does not hold large reserves. It always aims to break even each year and maintain a sufficient amount of cash in its bank account to cater for any unseen issues. Details of any deficit The organisation has no deficit. Donated facilities and services The organisation benefits from the donation of members, time as volunteers for various of its own organised events and for external, related organisations, events. General day-to- day maintenance and administration of the website and social media is done by members of the organisation. The website and social media are very important to the organisation for promotion of its activities and its general marketing. Westerlands Cross Country Club - SCIO SC049593 We5terlonds Cross Country Club- SCIO SC049593 Annual General Meetln8 Thursday, November 7th 2024 Statement of Accounts 2023-24 Prepared by Checked and certilied b , Chartered Accountant. October 2024 Notes to the acc￿ntS, for the year endln8 30th September 2024 Year Ended 3010912024 £s Year Ended 3010912023 £s Subscriptions 4.852. 4,700.00 4.874.00 480.00 Full1237 @ £201 Social117 @ £61 Extra payment 102.00 124.00 10.00 50.C(I Race Organlsatlon {recelptsJ £26.194 1,51XI 2,291 888 £25.801 480 Arrochar 2024 Ben Lomond 2024 1,980 672 Cort Ma Law 2024 Kilpatricks 2024 Two Brewerie5 2024 460 643 5,201 1,288 cancellèd 3,654 1,064 Whangie 2024 Luss Lollipop Chapalgill 2024 322 258

Annual Report Jura 2024 14,244 17,050 Klt Irecelptsj 1.819 233 Cycling Beanie 173 17 other (Vests, Ts. Buffs) Sweatshirts 185 265 1,019 285 Patches 68 Soclal {recelptsJ 4,356 6,309 180 Extravaganza Imulll Loch Ossian 2022 Xmas 1,105 286 974 DBS Bus FRA 23 Bus HBMR23 ACCOM 50 loo Stuc Bus 2CKI Gairloch YH 1,372 Extravaganza 2023 Imoffatl Arran23 Accom (Goarfelll FRA523 Accom 903 1,080 1,352 792 Loch Ossian 2023 MnTCamping Glen Nevis 261 Other {receiptsJ 963 Scottish Athletics for hosting WDXC2021 Fife AC DBS entry fee5 refund Duplicated Subs ProTay over-paymènt linv 22131 Bank of Scotland compensation HBMR Error Iso 588 12 213 50 Race Enthes (payments) 2245 2.387 165 WDCC Relays 2021 Nats Rèlays 2022 Short course 2022 125 24 26 56 Masters XC 2023 119 24

Annual Report Nationals 2023 264 160 Devil's burdens 588 Allan Scallys HBMR2023 106 67 260 240 Comrie Relay5 FRAs12022,. 20231 WDCC Relays 2022 WDCC 2022 183 7CW) 960 23 74 West District League West District Relays 2023 54 87 Organi5atson {paymentsJ I6￿08 7,505 2,482 1,424 426 Two Breweries 2021 Two Breweries 2022 Luss Lollipop12022.20231 Bèn Lomond 2023 526 1,782 Ic 1,596 Ben Lomond 2022 NTS Donation Whangie Kilps Cort-ma-Law Arrochar Chapelgill Jura 2023 767 506 391 386 371 158 290 418 182 iio 12,052 Kit (poyments) 2￿95 885 3,071 3,010 36 Migo Sports vests and Ts Beanies Vest Refund Beanie-refund 20 Sweatshirts 1,015 Cycling Jerseys Patches 589 Sociol {paymentsJ 6.756 823 4.166 Extravagan2a (Mull 20221 Loch Ossian 2020-21-extra 145 Loch Ossian 2022 deposit Xmas party FRA minibus & fuel Extravaganza 2023 deposlt Imoffatl Extravaganza 2023 final Imoffatl 132 958 841 425 287 238 713 io

Annual Report Gillside Bunkhouse12022,' 20231 DB minibus 350 41x1 257 Grudge Match prizes Stuc Minibus 113 194 Gairloch YH Final Loch 05sian 2023-deposit Loch Ossian 2023-final 176 704 498 Lochranza Youth Hostel - deposit Lochranza Youth Hostel - full 216 864 Kilpatricks Relay prizes Gairloch Youth Hostel 2022 payments FRAS Derwentwater Hostel MelnTee campsitè Glen Nevis FRA23 minibus deposit 67 520 289 50 Other (paymentsj 2,194 250 2,199 250 Donations IMRT) Donations SHR 50 50 AGM room hirè 50 50 Committee Meeting Room hire Xmas Reps Gifts 160 90 24 36 78 Trophy engraving Web Hosting kott15h Athletics Membership Subs refunds Gazebo 22 io 90 90 1,030 20 1,027 io 380 DB Bus refund io LO refunds 95 106 Race Supplies Gairloch refund Curry Supplie5 p&p Extrava Imulll refunds other Sundries 240 86 aothing stock 1.669 153 1.937 202 Buffs New1£4.501- 34 Tops Ivests Ivariedl-35. SSTI£171-22. LSTI£221_231 Jackets @ £38- 2 Hats1£5.101- 0 76 114 15 li

Annual Report

Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, November 2nd 2023 Statement of Accounts 2022-223

Prepared by . Checked and certified by , Chartered Accountant, October 2023

Statement of Balances for the year ending 30th September 2023

Opening bank balance at 30 September
2022
Surplus/(deficit)
Closing balance at 30 September 2023
Other assets
Clothing stock
Petty cash		 Year Ended
30/09/2023
£s
8,415
8,295
16,710
1,638
132
1,770		 Year Ended
30/09/2022
£s
12,051
-3,636
8,415
1,937_note 11_
132
2,069

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Annual Report

Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, November 2nd 2023 Statement of Accounts 2022-223

Prepared by . Checked and certified by , Chartered Accountant, October 2023

Summary of Receipts and Payments for the year ending 30th September 2023

Receipts
Subscriptions
Race Organisation
Kit
Social
Other
Total Receipts
Payments
Race Entries
Race Organisation
Kit		 Year Ended
30/09/2023
£s
4,874
25,801
1,819
6,309
90
38,893
2,245
16,508
2,895		 Year Ended
30/09/2022
£s
2,494
note 1
6,712
note 2
564
note 3
5,067
note 4
963
note 5
15,800
2,387
note 6
7,505
note 7
3,071
note 8

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Annual Report

Social
Other
Total payments
Surplus/(Deficit) for the
year		 6,756
2,194
30,598
8,295		 4,166
note 9
2,199
note 10
19,328
-3,529

DECLARATION

Signed on behalf of the Charity Trustees

Name

Designation Chair and Trustee

Date 14[th] May 2025

14

DRAFT

Westerlands Cross Country Club - SCIO SC049593

Annual General Meeting Thursday, 7th November 2024 Statement of Accounts 2023-24

Prepared by Helen Macpherson.

Checked and certified by David Powrie, Chartered Accountant,

Summary of Receipts and Payments for the year ended 30 September 2024

Receipts
Subscriptions
Race Organisation
Kit
Social
Other
Total Receipts
Payments
Race Entries
Race Organisation
Kit
Social
Other
Total payments
Surplus/(Deficit) for the year		 Year Ended
30/09/2024
£s
4,852
26,194
426
4,356
22
35,850
2,058
18,451
450
6,201
2,431
29,591
6,259		 Year Ended
30/09/2023
£s
4,874
note 1
25,801
note 2
1,819
note 3
6,309
note 4
90
note 5
38,893
2,245
note 6
16,508
note 7
2,895
note 8
6,756
note 9
2,194
note 10
30,598
8,295

Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, 7th November 2024 Statement of Accounts 2023-24

Prepared by Helen Macpherson.

Checked and certified by David Powrie, Chartered Accountant,

Statement of Balances as at 30 September 2024

Year Ended
30/09/2024
£s
Opening bank balance at 30 September 202
16,710
Surplus/(deficit)
6,259
Closing balance at 30 September 2024
22,969
Other assets
Clothing stock
1,619
Petty cash
145
1,764		 Year Ended
30/09/2023
£s
8,415
8,295
16,710
1,638
note 11
132
1,770

Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, 7th November 2024 Statement of Accounts 2023-2024

Prepared by

.

Checked and certified by , Chartered Accountant, 2024

Notes to the accounts, for the year ending 30th September 2024

Year Ended Year Ended
30/09/2024 30/09/2023
£s £s
1 Subscriptions 4,852 4,874.00
Full (237 @ £20) 4,740 4,700.00
Social (17 @ £6) 102 124.00
Extra Payment 10 50.00
2 Race Organisation (receipts) £ 26,194
 £ 25,801
Arrochar 2024 1,500 480
Ben Lomond 2024 2,291 1,980
Cort Ma Law 2024 888 672
Kilpatricks 2024 460 643
Two Breweries 2024 5,201 3,654
Whangie 2024 1,288 1,064
Luss Lollipop - cancelled
Chapelgill 2024 322 258
Jura 2024 14,244 17,050
3 Kit (receipts) 426 1,819
Cycling 173 233
Beanie 17
Other (Vests, Ts, Buffs) 185 265
Sweatshirts 1,019
Patches 68 285
4 Social (receipts) 4,356 6,309
Extravaganza (Mull) - 180
Loch Ossian 2022 - 284
Xmas 1,105 974
DBs Bus 286 -
FRA23 Bus 50 384
HBMR23 accom - 100
Extravaganza 2024 (Glencoe) 1,330 903
Arran23 Accom (Goatfell) - 1,080
FRAs23 Accom 479 1,352
Loch Ossian 2023 88 792
MnT Camping Glen Nevis 261
FtB Bus 170
SHR Moffat24 390
LO24 350
FRAs24 Accom 108
5 Other (receipts) 22 90
Bank of Scotland compensation - 50
HBMR Error - 40
Room Hire Keys Deposit Refund 15
Sundries 7
6 Race Entries (payments) 2,058 2,245
Nats Relays 2023 125
Short course 2023 51 26
Masters XC 2024 119
Nationals 2024 170 264
Devil's burdens 2024 462 -
Allan Scallys 188 106
HBMR2024 260 260
Comrie Relays 2024 155 183
FRAs 2024 540 700
WDCC 2023 232 248
DAAA 74
West District League 54
West District Relays 2023 87
7 Race Organisation (payments) 18,451 16,508
Two Breweries 2023 2,695 -
Two Breweries 2024 1,406 526
Luss Lollipop (2022;2023) - 48
Ben Lomond 2024 1,893 1,782
Ben Lomond 2022 NTS Donation - 100
Whangie 2024 955 767
Kilps 2024 327 391
Cort-ma-Law 2024 400 371
Arrochar 2024 1,268 290
Chapelgill 2024 249 182
Jura 2023 1,950 12,052
Jura 2024 7,307 -
8 Kit (payments) 450 2,895
Migo Sports vests and Ts 450 885
Sweatshirts 1,015
Cycling Jerseys 406
Patches 589
9 Social (payments) 6,201 6,756
Extravaganza (Mull 2022) 823
Xmas party 1,052 958
FRA minibus & fuel 425
Extravaganza 2023 deposit (Glencoe) 240 238
Extravaganza 2023 final (Glencoe) 960 713
Gillside Bunkhouse (2022; 2023) - 350
DB minibus 2024 546 -
Loch Ossian 2024-deposit 182 176
Loch Ossian 2024-final 728 704
Lochranza Youth Hostel - deposit - 216
Lochranza Youth Hostel - full - 864
Kilpatricks Relay prizes - 67
FRAs Derwentwater Hostel 1,344 884
MelnTee campsite Glen Nevis - 289
FRA23 minibus deposit - 50
SHR24 Moffat deposit 130 -
SHR24 Moffat final 200 -
FtB minibus hire 150 -
FtB minibus fuel 70 -
Extravaganza (Glencoe) 2023 Food etc 275 -
FRAs Hostel 2024 Malham 324
10 Other (payments) 2,431 2,194
Donations (MRT) 250 250
Donations SHR 50 50
AGM room hire - 50
Committee Meeting Room hire 235 160
Xmas Reps 31 24
Gifts - 78
Trophy engraving 50 22
Web Hosting 126 90
Scottish Athletics Membership 1,030 1,030
Subs refunds 70 20
LO refunds - 95
Emergency Kit for Runs 107
Extrava (Mull) refunds - 240
Other Sundries - 86
HBMR23 Accom Refund 40
Sports Council for Glasgow 15
Website Maintenance 337
Glencoe Refunds 90
11 Clothing stock 1,619 1,638
Buffs New (£4.50) - 32 144 153
Buff Old (£8) - 1 8 -
Tops (Vests (varied)-37, SST(£17)-15, LST(£2 1,353 1,409
Jackets @ £38 - 3 114 76
Hats (£5.10) - 0 - -