# **Westerlands Cross Country Club SCIO (SC049593)**
**Annual Report**
**1[st] October 2023- 30[th] September 2024**
## **Annual Report**
**CONTACT INFORMATION**
Name Westerlands Cross Country Club Scottish Charity Number SC049593 Website https://westerlandsccc.co.uk/ - Facebook https://en gb.facebook.com/westerlands/ Instagram https://www.instagram.com/westerlandsccc/
Charity Contact Details
2022-2023
## **CHARITY TRUSTEES**
3
## **Annual Report**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Westerlands Cross Country club is managed according to its constitution:
https://westerlandsccc.co.uk/about-westerlandsccc/constitution/
## **Trustees Recruitment and Appointment**
There is a minimum of three and a maximum of seven Charity Trustees. The Chair, Secretary and Treasurer will each be a Trustee and additional club members can be elected at each AGM. Trustees retire at the end of each year and the election of new Trustees takes place at the organisation’s AGM. A Trustee cannot stand for reelection if they have served as trustee of the organisation for more than 9 contiguous years (without a break of at least one year).
Date of the next Annual General Meeting: 7[th] November 2024
## **PURPOSES AND OBJECTIVES**
**The organisation’s purposes are to promote the advancement of public participation in hill running, cross country running and trail running; and to foster a social community of those who enjoy running and the natural environment in Scotland and beyond.**
Our activities include:
- Fostering a community of people interested in running and the outdoors in Scotland and beyond
- Organising regular training runs in and around Glasgow
- Supporting the Scottish Hill Racing Community by running events and races for people to test their sporting ability
- Training people in fitness, skills required for running in the hills and trails and navigation
- Arranging training weekends at mountain locations in Scotland and beyond
- Supporting Competition by entering teams in national team and relay races
**ACHIEVEMENTS AND PERFORMANCES**
4
**Annual Report**
Westies continues to prosper as an organisation supporting hill running and crosscountry in Glasgow and throughout Scotland. This year our membership stands at 254 members which is in line with figures from previous years.
The year started with a full programme of cross-country activities with large Westies’ turnouts for the National Championships at Callendar Park, Falkirk in February 2024 and at the West District League races and West Area Championships during Autumn and Winter 2023. Members of the Westerlands Committee and general membership also played a key role in the organisation and marshalling at Dunbartonshire, West District and National Cross-Country events.
February 2024 saw Westerlands field 11 teams at the Devils Burden’s Relays in Fife. This was by far the biggest turnout of any of the clubs attending and included a wide range of members with the age of participants ranging from the early 20’s to those in their 70’s.
Westerlands were well represented at the Six Scottish Championship Hill races with many fine individual performances across a range of open and veteran categories recorded. Of particular note is that we had 15 Women complete at least one championship race which was the highest figure of any Scottish club.
In addition to participation, Westerlands members also organised the following hill races:
- Whangie Whizz
- Chapelgill Hill Race
- Ben Lomond
- Beinn Dubh
- Cort-Ma-Law
- Arrochar Alps
- Kilpatricks Kaper
- The Two Breweries
- Creag Dhubh
- Two Mamores
- Isle of Jura Fell Race
Regular training sessions took place which included hill reps on Monday nights utilising hills and parks in the Northwest and South of Glasgow and Wednesday night club training runs utilising local hills and trails close to Glasgow such as the Kilpatricks, Campsies, Mugdock Country Park and Linn Park.
Members completed some notable individual and small group running challenges; achievements included:
- Two club members competed for Scotland
- Seven members finished the Bog and Burn Series of midweek hill races.
- 13 members completed the Scottish Hill Running Championships.
- 7 members completed the Scottish Long Classics series of races
- Two members completed the Old County Tops Ultra Fell race
5
## **Annual Report**
- Several members completed classic rounds of Scottish hill and mountain ranges including Tranter and Campsie rounds
- A number of members put in exceptional performances to complete challenging ultra races including Lakes in a Day and the Jedburgh Three Peaks.
Westerlands works hard to make club runs as inclusive as possible by encouraging car sharing and, where possible, meets at locations with public transport and bike parking options. We also arranged minibus transport to several of the larger races such as the Devils Burden relays held in Fife. Such initiatives help to minimise the impact of travel on the environment and increase access to the great Scottish and wider UK outdoors.
We thank all the Trustees, Committee members, Race Organisers, Event Organisers, Marshalls, and participants for the tremendous work that builds such an amazing community in the sport. Overall, Westerlands continues to thrive and support the imagination and athletic achievement of its incredible membership.
**FINANCIAL REVIEW**
6
**Annual Report**
Club life has been healthy during the financial year of 2022-23. Memberships have stayed high and race income is strong.We wish to thank Mr David Powtrie who has for the third year in succession certified the accounts for this year.
The main sources of income for the club are subscriptions and race income. For this last year, subscriptions were kept at £20 per annum and subs income is in a healthy state.
Overall, the club has a surplus of £6000. This has gone down from 2022-23 but this is not a bad thing as, as a non-profit making club, it is on the high side. The nature of our business will cause fluctuations from year to year.
The club has two main sources of income – subscriptions and race income. The membership has remained almost the same as last year so subscription income is stable. At the financial year end, the membership was 251 including 16 social members. There were 46 new members and 50 leavers. There were 7 new members in August and September 2023. There are 6 life members.
The income from races has increased this year a little bit. The race entries for Arrochar Alps’ benefited from being a championship race. The overall race income was down on the previous year. The Two Breweries being at the end of the financial year has an impact on race organisation figures. All of the expenditure for the 2022-23 race all came out of the 2023-24 account which will have affected the overall figures
The club encourages race participation and pays the entry fees for the main cross-country races and relay hill races. Participation in 2023-24 cross-country season was low. In contrast, all the main hill relay events were well attended. It was good to have the Devils Burdens back. The club is also happy to subsidise transport to these and other events where there is demand e.g. for 2023-24, the Devils Burdens, Feel the Burns. Accommodation for events is also subsidised where required.
Donations were made to the three MRTs that support the club, Lomond, Arrochar and Moffat, and to SHR as appreciation of the work they do. These have remained static since they were proposed a few years ago. Given the club surplus, I think that it is time to consider an increase for each organisation.
The club pays Scottish Athletics an annual fee for each active individual member. This year the cost remained at £1030, in line with the stable membership.
Vests and t-shirts, long- and short-sleeved, are bought from Migo Sports. They are sold to members at cost price. That price has unfortunately increased this year by a couple of pounds but I consider them still to be good value. New members receive a vest as part of their membership. In 2023-24, 24 new members took up the offer of a vest. Other kit is ordered separately and as required.
As suggested last year, a membership management scheme has now been introduced and from 2024-25, memberships are administered by SiEntries. There is a small charge per transaction. The income is transferred to the club on a monthly basis. For this year, the Committee has decided to absorb the administration cost. With a continuing healthy bank balance I propose that the full subscription of £20 remains; and the social membership at £6. These are, therefore, the membership costs that I propose for club acceptance.
## **Statement of the charity’s policy on reserves**
7
Annual Report
The organisation does not have a stated policy on reserves. As an organisation with no
significant overheads or responsibilities, it does not hold large reserves. It always aims to
break even each year and maintain a sufficient amount of cash in its bank account to cater
for any unseen issues.
Details of any deficit
The organisation has no deficit.
Donated facilities and services
The organisation benefits from the donation of members, time as volunteers for various of
its own organised events and for external, related organisations, events. General day-to-
day maintenance and administration of the website and social media is done by members
of the organisation. The website and social media are very important to the organisation for
promotion of its activities and its general marketing.
Westerlands Cross Country Club - SCIO SC049593
We5terlonds Cross Country Club- SCIO SC049593
Annual General Meetln8 Thursday, November 7th 2024
Statement of Accounts 2023-24
Prepared by
Checked and certilied b
, Chartered Accountant. October 2024
Notes to the accntS, for the year endln8 30th September 2024
Year Ended
3010912024
£s
Year Ended
3010912023
£s
Subscriptions
4.852.
4,700.00
4.874.00
480.00
Full1237 @ £201
Social117 @ £61
Extra payment
102.00
124.00
10.00
50.C(I
Race Organlsatlon
{recelptsJ
£26.194
1,51XI
2,291
888
£25.801
480
Arrochar 2024
Ben Lomond 2024
1,980
672
Cort Ma Law 2024
Kilpatricks 2024
Two Brewerie5 2024
460
643
5,201
1,288
cancellèd
3,654
1,064
Whangie 2024
Luss Lollipop
Chapalgill 2024
322
258
Annual Report
Jura 2024
14,244
17,050
Klt Irecelptsj
1.819
233
Cycling
Beanie
173
17
other (Vests, Ts. Buffs)
Sweatshirts
185
265
1,019
285
Patches
68
Soclal {recelptsJ
4,356
6,309
180
Extravaganza Imulll
Loch Ossian 2022
Xmas
1,105
286
974
DBS Bus
FRA 23 Bus
HBMR23 ACCOM
50
loo
Stuc Bus
2CKI
Gairloch YH
1,372
Extravaganza 2023 Imoffatl
Arran23 Accom (Goarfelll
FRA523 Accom
903
1,080
1,352
792
Loch Ossian 2023
MnTCamping Glen Nevis
261
Other {receiptsJ
963
Scottish Athletics for hosting WDXC2021
Fife AC DBS entry fee5 refund
Duplicated Subs
ProTay over-paymènt linv 22131
Bank of Scotland compensation
HBMR Error
Iso
588
12
213
50
Race Enthes (payments)
2245
2.387
165
WDCC Relays 2021
Nats Rèlays 2022
Short course 2022
125
24
26
56
Masters XC 2023
119
24
Annual Report
Nationals 2023
264
160
Devil's burdens
588
Allan Scallys
HBMR2023
106
67
260
240
Comrie Relay5
FRAs12022,. 20231
WDCC Relays 2022
WDCC 2022
183
7CW)
960
23
74
West District League
West District Relays 2023
54
87
Organi5atson
{paymentsJ
I608
7,505
2,482
1,424
426
Two Breweries 2021
Two Breweries 2022
Luss Lollipop12022.20231
Bèn Lomond 2023
526
1,782
Ic
1,596
Ben Lomond 2022 NTS Donation
Whangie
Kilps
Cort-ma-Law
Arrochar
Chapelgill
Jura 2023
767
506
391
386
371
158
290
418
182
iio
12,052
Kit (poyments)
295
885
3,071
3,010
36
Migo Sports vests and Ts
Beanies
Vest Refund
Beanie-refund
20
Sweatshirts
1,015
Cycling Jerseys
Patches
589
Sociol {paymentsJ
6.756
823
4.166
Extravagan2a (Mull 20221
Loch Ossian 2020-21-extra
145
Loch Ossian 2022 deposit
Xmas party
FRA minibus & fuel
Extravaganza 2023 deposlt Imoffatl
Extravaganza 2023 final Imoffatl
132
958
841
425
287
238
713
io
Annual Report
Gillside Bunkhouse12022,' 20231
DB minibus
350
41x1
257
Grudge Match prizes
Stuc Minibus
113
194
Gairloch YH Final
Loch 05sian 2023-deposit
Loch Ossian 2023-final
176
704
498
Lochranza Youth Hostel - deposit
Lochranza Youth Hostel - full
216
864
Kilpatricks Relay prizes
Gairloch Youth Hostel 2022 payments
FRAS Derwentwater Hostel
MelnTee campsitè Glen Nevis
FRA23 minibus deposit
67
520
289
50
Other (paymentsj
2,194
250
2,199
250
Donations IMRT)
Donations SHR
50
50
AGM room hirè
50
50
Committee Meeting Room hire
Xmas Reps
Gifts
160
90
24
36
78
Trophy engraving
Web Hosting
kott15h Athletics Membership
Subs refunds
Gazebo
22
io
90
90
1,030
20
1,027
io
380
DB Bus refund
io
LO refunds
95
106
Race Supplies
Gairloch refund
Curry Supplie5
p&p
Extrava Imulll refunds
other Sundries
240
86
aothing stock
1.669
153
1.937
202
Buffs New1£4.501- 34
Tops Ivests Ivariedl-35. SSTI£171-22.
LSTI£221_231
Jackets @ £38- 2
Hats1£5.101- 0
76
114
15
li
## **Annual Report**
## **Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, November 2nd 2023 Statement of Accounts 2022-223**
Prepared by . Checked and certified by , Chartered Accountant, October 2023
**Statement of Balances for the year ending 30th September 2023**
|Opening bank balance at 30 September
2022
Surplus/(deficit)
**Closing balance at 30 September 2023**
**Other assets**
Clothing stock
Petty cash|**Year Ended**
**30/09/2023**
£s
**8,415**
8,295
**16,710**
1,638
132
**1,770**|**Year Ended**
**30/09/2022**
£s
12,051
-3,636
**8,415**
1,937_note 11_
132
**2,069**|
|---|---|---|
12
## **Annual Report**
**Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, November 2nd 2023 Statement of Accounts 2022-223**
Prepared by . Checked and certified by , Chartered Accountant, October 2023
**Summary of Receipts and Payments for the year ending 30th September 2023**
|**Receipts**
Subscriptions
Race Organisation
Kit
Social
Other
**Total Receipts**
**Payments**
Race Entries
Race Organisation
Kit|**Year Ended**
**30/09/2023**
£s
4,874
25,801
1,819
6,309
90
38,893
2,245
16,508
2,895|**Year Ended**
**30/09/2022**
£s
2,494
_note 1_
6,712
_note 2_
564
_note 3_
5,067
_note 4_
963
_note 5_
15,800
2,387
_note 6_
7,505
_note 7_
3,071
_note 8_|
|---|---|---|
13
## **Annual Report**
|Social
Other
**Total payments**
**Surplus/(Deficit) for the**
**year**|6,756
2,194
30,598
8,295|4,166
_note 9_
2,199
_note 10_
19,328
-3,529|
|---|---|---|
**DECLARATION**
Signed on behalf of the Charity Trustees
Name
Designation Chair and Trustee
Date 14[th] May 2025
14
_**DRAFT**_
## **Westerlands Cross Country Club - SCIO SC049593**
## **Annual General Meeting Thursday, 7th November 2024 Statement of Accounts 2023-24**
## Prepared by Helen Macpherson.
Checked and certified by David Powrie, Chartered Accountant,
## **Summary of Receipts and Payments for the year ended 30 September 2024**
|**Receipts**
Subscriptions
Race Organisation
Kit
Social
Other
**Total Receipts**
**Payments**
Race Entries
Race Organisation
Kit
Social
Other
**Total payments**
**Surplus/(Deficit) for the year**|**Year Ended**
**30/09/2024**
£s
4,852
26,194
426
4,356
22
35,850
2,058
18,451
450
6,201
2,431
29,591
6,259|**Year Ended**
**30/09/2023**
£s
4,874
_note 1_
25,801
_note 2_
1,819
_note 3_
6,309
_note 4_
90
_note 5_
38,893
2,245
_note 6_
16,508
_note 7_
2,895
_note 8_
6,756
_note 9_
2,194
_note 10_
30,598
8,295|
|---|---|---|
## **Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, 7th November 2024 Statement of Accounts 2023-24**
## Prepared by Helen Macpherson.
Checked and certified by David Powrie, Chartered Accountant,
## **Statement of Balances as at 30 September 2024**
|**Year Ended**
**30/09/2024**
£s
Opening bank balance at 30 September 202
16,710
Surplus/(deficit)
6,259
**Closing balance at 30 September 2024**
22,969
**Other assets**
Clothing stock
1,619
Petty cash
145
1,764|**Year Ended**
**30/09/2023**
£s
**8,415**
8,295
**16,710**
1,638
_note 11_
132
**1,770**|
|---|---|
## **Westerlands Cross Country Club - SCIO SC049593 Annual General Meeting Thursday, 7th November 2024 Statement of Accounts 2023-2024**
Prepared by
.
Checked and certified by , Chartered Accountant, 2024
## **Notes to the accounts, for the year ending 30th September 2024**
|||**Year**|**Ended**||**Year Ended**|
|---|---|---|---|---|---|
|||**30/09/2024**||**30/09/2023**||
||||£s||£s|
|1|**_Subscriptions_**||**_4,852_**||**_4,874.00_**|
||Full (237 @ £20)||4,740||4,700.00|
||Social (17 @ £6)||102||124.00|
||Extra Payment||10||50.00|
|2|**_Race Organisation (receipts)_**|**£**|**26,194**
|**£**|**25,801**
|
||Arrochar 2024||1,500||480|
||Ben Lomond 2024||2,291||1,980|
||Cort Ma Law 2024||888||672|
||Kilpatricks 2024||460||643|
||Two Breweries 2024||5,201||3,654|
||Whangie 2024||1,288||1,064|
||Luss Lollipop||-|cancelled||
||Chapelgill 2024||322||258|
||Jura 2024||14,244||17,050|
|3|**_Kit (receipts)_**||**_426_**||**_1,819_**|
||Cycling||173||233|
||Beanie||||17|
||Other (Vests, Ts, Buffs)||185||265|
||Sweatshirts||||1,019|
||Patches||68||285|
|4|**_Social (receipts)_**||**4,356**||**6,309**|
||Extravaganza (Mull)||-||180|
||Loch Ossian 2022||-||284|
||Xmas||1,105||974|
||DBs Bus||286||-|
||FRA23 Bus||50||384|
||HBMR23 accom||-||100|
||Extravaganza 2024 (Glencoe)||1,330||903|
||Arran23 Accom (Goatfell)||-||1,080|
||FRAs23 Accom||479||1,352|
||Loch Ossian 2023||88||792|
||MnT Camping Glen Nevis||||261|
||FtB Bus||170|||
||SHR Moffat24||390|||
||LO24||350|||
||FRAs24 Accom||108|||
|5|**_Other (receipts)_**|**22**|**90**|
|---|---|---|---|
||Bank of Scotland compensation|-|50|
||HBMR Error|-|40|
||Room Hire Keys Deposit Refund|15||
||_Sundries_|7||
|6|**_Race Entries (payments)_**|**2,058**|**2,245**|
||Nats Relays 2023||125|
||Short course 2023|51|26|
||Masters XC 2024||119|
||Nationals 2024|170|264|
||Devil's burdens 2024|462|-|
||Allan Scallys|188|106|
||HBMR2024|260|260|
||Comrie Relays 2024|155|183|
||FRAs 2024|540|700|
||WDCC 2023|232|248|
||DAAA||74|
||West District League||54|
||West District Relays 2023||87|
|7|**_Race Organisation (payments)_**|**18,451**|**16,508**|
||Two Breweries 2023|2,695|-|
||Two Breweries 2024|1,406|526|
||Luss Lollipop (2022;2023)|-|48|
||Ben Lomond 2024|1,893|1,782|
||Ben Lomond 2022 NTS Donation|-|100|
||Whangie 2024|955|767|
||Kilps 2024|327|391|
||Cort-ma-Law 2024|400|371|
||Arrochar 2024|1,268|290|
||Chapelgill 2024|249|182|
||Jura 2023|1,950|12,052|
||Jura 2024|7,307|-|
|8|**_Kit (payments)_**|**450**|**2,895**|
||Migo Sports vests and Ts|450|885|
||Sweatshirts||1,015|
||Cycling Jerseys||406|
||Patches||589|
|9|**_Social (payments)_**|**6,201**|**6,756**|
||Extravaganza (Mull 2022)||823|
||Xmas party|1,052|958|
||FRA minibus & fuel||425|
||Extravaganza 2023 deposit (Glencoe)|240|238|
||Extravaganza 2023 final (Glencoe)|960|713|
||Gillside Bunkhouse (2022; 2023)|-|350|
||DB minibus 2024|546|-|
||Loch Ossian 2024-deposit|182|176|
||Loch Ossian 2024-final|728|704|
|||Lochranza Youth Hostel - deposit|-|216|
|---|---|---|---|---|
|||Lochranza Youth Hostel - full|-|864|
|||Kilpatricks Relay prizes|-|67|
|||FRAs Derwentwater Hostel|1,344|884|
|||MelnTee campsite Glen Nevis|-|289|
|||FRA23 minibus deposit|-|50|
|||SHR24 Moffat deposit|130|-|
|||SHR24 Moffat final|200|-|
|||FtB minibus hire|150|-|
|||FtB minibus fuel|70|-|
|||Extravaganza (Glencoe) 2023 Food etc|275|-|
|||FRAs Hostel 2024 Malham|324||
|10|**_Other (payments)_**||**2,431**|**2,194**|
|||Donations (MRT)|250|250|
|||Donations SHR|50|50|
|||AGM room hire|-|50|
|||Committee Meeting Room hire|235|160|
|||Xmas Reps|31|24|
|||Gifts|-|78|
|||Trophy engraving|50|22|
|||Web Hosting|126|90|
|||Scottish Athletics Membership|1,030|1,030|
|||Subs refunds|70|20|
|||LO refunds|-|95|
|||Emergency Kit for Runs|107||
|||Extrava (Mull) refunds|-|240|
|||Other Sundries|-|86|
|||HBMR23 Accom Refund|40||
|||Sports Council for Glasgow|15||
|||Website Maintenance|337||
|||Glencoe Refunds|90||
|11|**_Clothing stock_**||**1,619**|**1,638**|
|||Buffs New (£4.50) - 32|144|153|
|||Buff Old (£8) - 1|8|-|
|||Tops (Vests (varied)-37, SST(£17)-15, LST(£2|1,353|1,409|
|||Jackets @ £38 - 3|114|76|
|||Hats (£5.10) - 0|-|-|