Killin Music Festival
Trustees’ Annual Report 1 September 2022 – 31 August 2023
Reference and admin details
Registered charity name: Killin Music Festival Charity registration number: SC049439 Principal contact address: Contact details: office@killinmusicfestival.com killinmusicfest.com
Trustees:
Structure, governance, and management
Killin Music Festival is a Scottish Charitable Incorporated Organisation governed by its constitution.
The SCIO was established on 9[th] July 2019 to replace a constituted voluntary group which was dissolved with all assets and liabilities passing to the SCIO on 9[th] July 2019.
This did not introduce any material changes to the objectives, activities, membership or governance regime of the charity, and the accounts are presented under the principles of merger accounting as one ongoing entity.
The charity trustee board may at any time appoint any person to be a trustee - by way of a resolution passed by majority vote at a board meeting. There are a maximum of eleven trustees, and a minimum of three.
The board work with members to organise various events and activities to advance our objectives.
Objectives and activities
The organisation’s purposes are the advancement of arts through the provision of an annual music festival in the village of Killin. Killin Music Festival aims to provide the community of Killin and the wider public with access to high quality arts and culture through the provision of a music festival and other cultural activity throughout the year. We also focus on the advancement of education through working with local schools to learn about traditional and contemporary music and culture.
2
Achievements and performance
Killin Music Fest 2023 was our second highest event ever for ticket sales, and made a significant contribution to the local economy, generating an overall net additional economic impact of approximately £194,000. This remarkable achievement not only helps drive local businesses but also helps safeguard up to three vital tourism-related jobs in the area.
We secured £15,500 of funding through Creative Scotland National Lottery Open Fund for Organisations, which focused on building our Sunday “Celtic Kin” programme of events which showcased Celtic cultures; their languages, performative arts and music from both Scotland and abroad. This support was very much appreciated and helped build upon our outstanding lineup for the 2023 festival.
St Rochs Ceilidh Band delivered a special performance and Q&A session in our local school to around 100 school children. Seeing them all up and dancing was energising for our team that were helping to organise. Some school children were very emotional after the event, telling teachers that they had never had the opportunity to experience such a session and energy.
Aberfeldy Gaelic Choir performed on our main stage, and in their down time arranged a visit to the local retirement home to meet Elizabeth McDiarmid, one of the co-founders of their choir group, which was established over 50 years ago. The choir held a special, moving performance for Elizabeth and the residents in the home before taking to the main stage later that night. Elizabeth sadly passed away in the year following the performance.
Overall funding support enabled us to present a full Sunday schedule of events designed to celebrate Celtic cultures: languages, performative arts and musi Unity Irish Dance, and Aberfeldy Gaelic Choir took us on a journey, and delivered a
memorable closing evening.
Looking forward we are planning on not running our main festival in 2024. This is partly to protect the organisation while costs are spiralling, and ticket sales are trending towards mainly purchases within the last few weeks before the event. This seems to be a dangerous trend throughout the industry. We will also use this dormant year to look at funding streams, and enhancing the logistics of the event, so that when we next run, we will be able to take that next step forward.
Financial review
The accounts for this report period are attached and form part of this report.
No remuneration was paid to any office bearer or committee member (the trustees). Trust email and web hosting services were supplied by DigDes.net at a discounted rate.
We received income from the National Lottery Open Fund for Organisations as shown in the report.
We aim to build a healthy financial reserve by optimising event budgets, to help improve our longterm financial stability.
3
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity trustees:
Trustee
4
APPENDIX 3 OSCR tth Charty Reguktor Independent examinerfs report on the accounts Report to th• Charfty rme tfusteoslmwnbers of ILLirJ FÉri IJtL t) Q-q 4-3q Reglstered charfty SC Aumber On the accounts ot Iho harlty for th• porbod PeMo¢ start date Monih Period end date Y8ar Day Ye8r 01 OLI loZL . 08 ZOLI 8tt oul on pages iolndude me p•3È Re8poctlv• The ¢haritYs tnjstges are responsible for the preparation of the accounts in accordance r•$pcn8lbllrtlo8 of Iru$t••o and •xamin•r wlh the terms of the Chartses aTrd Trustee Inveslment (SCOUat} 2005 Act and the Ch8rrtl8s Accounts ISco#andl Regulations 2006 las amended). The charity trustees ()nSider Ihal the audlt rgqulremenl of RegulatlDn 10(11 (dl of t1 Accounts Regulations do8s not apply. It is my responsibilf(y to ex¥mine the accounts 88 required undei section 44{1) 1¢) of Ihe Aca and to stsle whethor partiGular matters have coffle to tny 8ttention. Basls of Indapend•ni My examnalion is carried out in accordance Regulation 11 of the 2006 Accounts examlnevs statemenl Regulati$. An eKamination indudes a remew of the accountiNJ record$ kept by the charity and 8 comparison of the acwunts pres8nled with those records.11 also includes consideration of any unusual rtetns or disclosures in Ihe accounts and seeks expknations from the tNsiees concerniryJ any Stt matters. The procedures undertaken do not provide all the evidence that would ts requiTed in an auait 8nd. con$equenlly, I do not express an audit opinion on the view given by iha accounts. Indtpend&rrt gxamlnerf5 In the course ol my eXaminatn, no matter has com8 to my attentk?n lother than that 5tatemont dlsdosed on th8 attached page1 which gNes me reasonable Gause lo belitrv& that in any material respect th8 requirements.. to kaop ac¢ounting records in 8¢ffsrd8nce with section 44(1} {a) of the 2005 Act and Regulath)n 4 of the 2006 Accounts Regulations. and to prepare aceounls which accord wf(h tha 8¢counling records and coMY with Regulatbn 9 of th8 2006 Acmunts Regulations have not been meL 2. to which. in my r¥Jinion. attontion should b8 drawn in order lo enable a proper reached. Dat•: Slgned.. Namè.. Rglovant profosslonal quallflclon{$) or body (rf any)= s"Ja abi¥- Addre55: 'Pleased8let?Ih8Kfth in the brack0 00 m apply. ti th8 *va8 ¢X) aPy. set out those rnattets h8¥e come to YrItten1b)n on th¢ lothng page.
APPENDIX 3 Disclosure section Only complele rf the examiner needs to highlighl material problems. Givo here brl8f d?talls of any ltsms that the •xamlnor wishes to disclose
APPENDIX 2
Enter SC No. below
Enter charity name below
SC049439
Killin Music Festival
Receipts and payments accounts
| Period start date | Period start date | Period start date | Period start date | Period start date | Period end date | Period end date | Period end date | Period end date | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01 Day |
09 | Month | 2022 Year |
to | Day 31 08 |
Month | Year 2023 |
|||||||||||||||
| Section A Statement of receipts and payments | Section A Statement of receipts and payments | ||||||||||||||||||||||
| Unrestricted funds |
Restricted funds | Expendable endowment funds |
Permanent endowment funds |
Total funds current period |
Total funds last period |
||||||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | |||||||||||||
| A1 Receipts | |||||||||||||||||||||||
| Donations | 1,061 | 1,061 | 1,061 | 1,061 | 253 | 253 | 253 | ||||||||||||||||
| Legacies | - | ||||||||||||||||||||||
| Grants | 12,225 | 12,225 | 12,225 | 11,757 | |||||||||||||||||||
| Receipts from fundraising activities | - | ||||||||||||||||||||||
| Gross trading receipts | 73,573 | 73,573 | 73,573 | 60,104 | |||||||||||||||||||
| Income from investments other than land | Income from investments other than land | ||||||||||||||||||||||
| and buildings | - | ||||||||||||||||||||||
| Rents from land & buildings | - | ||||||||||||||||||||||
| Gross receipts from other charitable | Gross receipts from other charitable | ||||||||||||||||||||||
| activities | - | ||||||||||||||||||||||
| - | |||||||||||||||||||||||
| A1 Sub total | A1 Sub total | A1 Sub total 86,859 | - | - | - | - | - | - | - | - | 86,859 | 86,859 | 72,114 | ||||||||||
| A2 Receipts from asset & investment | |||||||||||||||||||||||
| sales | |||||||||||||||||||||||
| Proceeds from sale of fixed assets Proceeds from sale of investments A2 Sub total - - - Total receipts 86,859 - - ~~— =~~ |
~~=~~ | - - ~~= —~~ |
- - ~~—~~ |
- - - - 86,859 72,114 ~~—~~ |
|||||||||||||||||||
| A3 Payments | |||||||||||||||||||||||
| Expenses for fundraising activities | 88,171 | 88,171 | 88,171 | ||||||||||||||||||||
| Gross trading payments | - | 73,021 | |||||||||||||||||||||
| Investment management costs | |||||||||||||||||||||||
| - | |||||||||||||||||||||||
| Payments relating directly to charitable | |||||||||||||||||||||||
| activities | - | ||||||||||||||||||||||
| Grants and donations | 310 | 310 | 310 | 310 | 337 | 337 | 337 | ||||||||||||||||
| Governance costs: | |||||||||||||||||||||||
| - | |||||||||||||||||||||||
| Audit / independent examination | |||||||||||||||||||||||
| - | |||||||||||||||||||||||
| Preparation of annual accounts | |||||||||||||||||||||||
| - | |||||||||||||||||||||||
| Legal costs | Legal costs | ||||||||||||||||||||||
| - | |||||||||||||||||||||||
| Other | Other | ||||||||||||||||||||||
| - | |||||||||||||||||||||||
| - | - | - | |||||||||||||||||||||
| A3 Sub total | **A3 Sub total ** | 88,481 | - | - | - | - | - | - | - | - | 88,481 | 88,481 | 73,358 | ||||||||||
| A4 Payments relating to asset and | |||||||||||||||||||||||
| investment movements | |||||||||||||||||||||||
| Purchases of fixed assets - Purchase of investments - A4 Sub total - - - - - - Total payments 88,481 - - - 88,481 73,358 ~~SSSSS~~ |
|||||||||||||||||||||||
| Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
1,622) ( - - - 1,622) ( 1,244) ( - 1,622) ( - - - 1,622) ( 1,244) ( ~~————~~ |
APPENDIX 2
SC049439
Killin Music Festival
Section B Statement of balances
| Categories Signed by one or two trustees on behalf of all the trustees B3 Other assets B5 Contingent liabilities B4 Liabilities B1 Cash funds B2 Investments |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|---|---|---|---|---|---|---|---|
| Cash and bank balances at start of year | 19,437 1,622) ( |
19,437 | 20,681 | ||||
| Surplus / (deficit) shown on receipts and payments account |
1,622) ( |
1,244) ( |
|||||
| - | |||||||
| - | |||||||
| Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details |
17,815 | - - Fund to which |
- | - | 17,815 | 19,437 | |
| 0 | - |
- |
0 |
- | |||
| Fund to which | asset belongs | Market valuation to nearest £ |
Last year to nearest £ |
||||
| Details | asset belongs | Total Cost (if available) to nearest £ |
- | - |
|||
| Current value (if available) to nearest £ |
Last year to nearest £ |
||||||
| Container 1 | Conta | iners | 500 | 548 | |||
| Container 2 | Conta | iners | 1,488 | 500 | 725 | ||
| Sum Up Terminals | Te | ch | 979 | 500 | 587 | ||
| Whisky Barrels | Whiskey Barrels | 250 | - | 63 |
|||
| Ladders | Ladd | ers | 327 | 200 | - | ||
| Radios | Rad | ios | 948 | 500 | |||
| Details | Total Fund to which li |
3,992 | 2,200 | 1,923 | |||
| ability relates | Amount due to nearest £ |
Last year to nearest £ |
|||||
| Details | Fund to which li | Total ability relates |
- | - | |||
| Amount due (estimate) to nearest £ |
Last year to nearest £ |
||||||
| Signature | Print Name | Total | - | - |
|||
| Date of approval |
KillinMusicFestival 21-22 accounts.xlsx / Statement of balances
2
December 2007
ApPEx 2 Klllln Musk F8stlval SC049439 Section C Notes to the Accounts C1 Nature aThJ purFth8 (maybp stsd on ènalyg'$ of nds worksheetsl ¢2 Gran1• C3a TrLWSt•• r•mthratllln ¢r<6s t% t)x Authority under which paid C3b Tr{•0 r•mthratllln- dgtsl C4a Thle• •xp•nMs C4bTno1oe exponJes-d8t•l Pafk Natu Of rpla Natu ol transadion C5 Transactbjm lthtrMts•8 and eonnoet•d rGhJ5erfswvre 675 C6 Irrfrym¥lkn Rec5 r1% irrforn 14313 fNXV21 tATI £ KYffjIlthG¢•121-22 armunts.)tsxiP4Jt•s 0gcethr2(Q7
APPENDIX 2
SC049439
Killin Music Festival
Additional analysis (1)
Analysis of receipts and payments
1 Donations
| Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|
|---|---|---|---|---|---|---|---|---|
| Amazon Smile | 61 | 61 | 38 | |||||
| Tolbooth | 1,000 | 1,000 | ||||||
| Total 2 Grants |
1,061 | - | - | - | 1,061 | 38 | ||
| - Restricted funds to nearest £ |
- | - | reference Total last period to nearest £ |
|||||
| Stirling Community Lottery | 200 | 200 | ||||||
| Creative Scotland National Lottery | 11,625 | 11,625 | ||||||
| Stirling Council | 400 | 400 | ||||||
| - | ||||||||
| Total | 12,225 | - | 12,225 | - | ||||
| - | reference |
3 Gross receipts from other charitable activities
| Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|
|---|---|---|---|---|---|---|---|---|
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Total | - | - | - | - | - | - | ||
| - | - | - | - |
4 Payments relating directly to charitable activities
| 4 Payments relating directly to charitable activities | ||||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Total | - | - | - | - | - | - | ||
| - | - | - | - |
KillinMusicFestival 21-22 accounts.xlsxAdditional notes (1)
December 2007
APPENDIX 2
SC049439
Additional analysis (2)
5 Breakdown of unrestricted funds
| 5 Breakdown of unrestricted funds | |||||||
|---|---|---|---|---|---|---|---|
| Receipts | Unrestricted fund 1 - enter name of fund below 1,061 12,225 73,573 86,859 |
Unrestricted fund 2 - enter name of fund below |
Unrestricted fund 3 - enter name of fund below |
Unrestricted fund 4 - enter name of fund below |
Total unrestricted funds |
Total unrestricted funds last period |
|
| Donations | 1,061 | 1,061 | |||||
| Legacies | - | ||||||
| Grants | - | ||||||
| Receipts from fundraising activities | 12,225 | 12,225 | |||||
| Gross trading receipts | - | ||||||
| Income from investments other than land and buildings | - | ||||||
| Rents from land & buildings | - | ||||||
| Gross receipts from other charitable activities | 73,573 | 73,573 | |||||
| Sub total Receipts from asset & investment sales |
86,859 | - | - | - | 86,859 | - | |
| - | |||||||
| Proceeds from sale of fixed assets | - | ||||||
| Proceeds from sale of investments | - | ||||||
| Sub total Total receipts Payments |
- | - | - | - | - | - | |
| 86,859 | - | - | - | 86,859 | - | ||
| - | |||||||
| Expenses for fundraisingactivities | 88,171 | 88,171 | |||||
| Gross trading payments | - | ||||||
| Investment management costs | - | ||||||
| Payments relatingdirectlyto charitable activities | - | ||||||
| Grants and donations | 310 | 310 | |||||
| Governance costs: | - | ||||||
| Audit / independent examination | - | ||||||
| Preparation of annual accounts | - | ||||||
| Legal costs | - | ||||||
| - | |||||||
| - | |||||||
| Sub total Payments relating to asset and investment movements |
88,481 | - | - | - | 88,481 | - | |
| - | |||||||
| Purchases of fixed assets | - | ||||||
| Purchase of investments | - | ||||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
- | - | - | - | - | - | |
| - | |||||||
| - | - | - | 88,481 | - | |||
| - | |||||||
| - | - | - | 1,622) ( |
- | |||
| - | |||||||
| - | - | - | 1,622) ( |
- | |||
| - |
Nature and purpose of funds
KillinMusicFestival 21-22 accounts.xlsxAdditional notes (2)
December 2007
APPENDIX 2
SC049439
Killin Music Festival
Additional analysis (3)
6 Breakdown of restricted funds
| Receipts | Restricted fund 1 - enter name of fund below - |
Restricted fund 1 - enter name of fund below - |
Restricted fund 2 - enter name of fund below |
Restricted fund 3 - enter name of fund below |
Restricted fund 4 - enter name of fund below |
Total restricted funds - - - - - - - - - - |
Total restricted funds - - - - - - - - - - |
Total restricted funds last period |
|---|---|---|---|---|---|---|---|---|
| Donations | - | |||||||
| Legacies | - | |||||||
| Grants | - | |||||||
| Receipts from fundraising activities | - | |||||||
| Gross trading receipts | - | |||||||
| Income from investments other than land and buildings | - | |||||||
| Rents from land & buildings | - | |||||||
| Gross receipts from other charitable activities | - | |||||||
| Sub total Receipts from asset & investment sales |
- | - | - | - | - | - | ||
Proceeds from sale of fixed assets |
- | |||||||
| Proceeds from sale of investments | - | |||||||
| Sub total Total receipts Payments |
- | - | - | - | - | - | ||
| - | - | - | - | - | - | |||
| Expenses for fundraising activities | - | |||||||
| Gross trading payments | - | |||||||
| Investment management costs | - | |||||||
| Payments relating directly to charitable activities | - | |||||||
| Grants and donations | - | |||||||
| Governance costs: | - | |||||||
| Audit / independent examination | - | |||||||
| Preparation of annual accounts | - | |||||||
| Legal costs | - | |||||||
| - | ||||||||
| - | ||||||||
| Sub total Payments relating to asset and investment movements |
- | - | - | - | - | - | ||
| Purchases of fixed assets | - | |||||||
| Purchase of investments | - | |||||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
- | - | - | - | - | - | ||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | ||||||||
| - | - | - | - | - | ||||
| Nature andpurpose of funds | ||||||||
KillinMusicFestival 21-22 accounts.xlsxAdditional notes (3)
December 2007