Oxnam Village Hall SCIO Charity Number SC049304 Trustees Annual Report & Accounts for the period to 30 June 2026
Oxnam vilge Hall SCIO SC049304 1.7.2025 to 30.6.2026 Contents Pages Reference &Administrative Inf0mtiOn Struclure. Management & Goveman Objectives & Activthes Achievement & Perfomiance Financial Review & Reserve Policy Statement of Financial Activtbes 9-10 Notes to the Accounts 10 1ndeFrKjent Examiner's RerK)rt
Oxnam Ifillage Hall SCIO SC049 1.7.2025 to 30.6.2026 Reference & Administrative Infomiation Charity Name: Oxnam Village Hall SCIO Scottish Charlty No: SC049304 Principal Address: CJO 6 Hardenmains Fam Cottages Oxnam JEDBURGH TD8 6RB Charity Trnstees on date of approval including office held: Robert McKeand Matthew Ladds Sharon HollyMEII Heather Batsch Abigail Barr Claire Campbell Chris Hollywell Morag McKeand Karen Wardrop Alison WaU(in Chairper50n Vice Chairpetson Secretary Treasurer Tnjslee {apFX)inted 3016126) Trustee Trust Trust Trustee Trustee Names of other trustees during the period: None Independent Examiner. Sue BennettACIE 21 t)ounehill JEDBURGH TD8 8LJ Bankers: Bank of Scotland plc POBox10 BX2 1LB The Direct Business Website: W4WN.oxnamvillagehall.org.uk Facebk. WN.fab>jk.Com1oXnarnVI11ageevets
Oxnam Vil* Hall SCIO SC049304 1.7.2025 to 30.6.2026 Structure, Management & Govomance Oxnam Village Hall SCIO is an indeFendent. Scottish Charitable In(xirporated Organisation and operates under a Constitution. It was registered on 16 May 2019. The consb"tuts"on was updated at the AGM on 27 August 2024 to allow meetings to be held virtually rf required. Appointment & Training of Trustees Charity trustees are appointed al the publrly advertised AGM every year. Places are reserved for representab.ves of local community groups who use the hall on a regular basis, others are local residents elected from the communty of benefiL Objectives & Activities Charitable Purposes As set out in the 'Constitution' and 'The Charities Trustee Investrnents {Scotland} Act 2005. the purtK)se{s} of Oxnam Village Hall SCIO are the followng.. - . the advancement of citrzenship or communty deyelopment. the provision of recreational faciltties. or the organisation of recreational activities, with the object of improving the condttions of liféfor the persons for whom the facilities or adivities are primarily intended. a) To provide and maintain Oxnam Village Hall as a community fr&ility for benefit of the inhabitants of Omam and envir($ in the Scottish Borders, as defined by the Oxnam Water Community Council area. vrithout disb"nctson of pol"cal, religious or other opinions, ft)r recreation. leisure and educational purposes of all kinds with the object of improving the conditions of life of the said inhabitants. b) To promote citizenship and community development in the area of benefit deffin aEK)ve. Main A¢tivities in Relation to the Charitable Purposes The main activtties are the managerTEnt and maintenance of Oxnam Village Hall foi the benefit of local voluntary groups atKJ indiwduals, who are able to hire r( at low cost,. also, the organisatbon of communrty events aThJ activibes for the benefft of local people.
Oxnam Village Hall SCIO SC049304 1.7.2025 10 30.6.2026 Achievements & Perfomiance Regular activities run by various local communty groups during the year have included Oxnam Valley Voices community choir, Oxnam Water Community Council, Oxnam Kirk. Library Café, Film Nights. Oxnam Water Ladies (OWLS) and Oxnam Quilters. The Hall continues as the Polling Station for the Oxnam community and as the Emergency Centre. A new weekly Burtesque Dan Class was started and has continued successfully throughout the year. A weekly Youth Drama Group was also held, culminating in a perfonnance for parents and families before Chrislmas. The Hall website and Fabook page are regulady updated. In common with all village halls. have to run fund raising events to supplement the income received from hall bookings by groups and individuals. During the year we have pul on three events which have been well supported and contributed much needed money to hall funds. The first of these was a popular Bingo Night in October. In November we held a concert by the highly talented duo, Morag Brown and Lewis Powell Reid which was a great Stjccess l)oth musically and financially. These were followed by a very well attended Ceilidh with music from the Borders Fiddle Group and their exlIent caller Magnus in March. Our solar and battery storage systems have helped reduce our running (x)sls by allowing us to generate, store and use more of our owri electrtcity. Additional battery storage for which we had obtained fvnding, as referred to in last year's report, was installed during the current financial year. Whilsl this will (x)ntribute to keeping the hall running costs down, our regular monitoring identified some technical issues which have required work by the installers to improve their performance. Furlher work is still required to optimise their use and is being pursued with Ihe installers and manufacturers.
Oxnam Village Hall SCIO SC049304 1.7.2025 to 30.6.2026 We have actively pursued, wth the support of our local MP and MSP, the installation of a smart meter so that we could benefit from export payments for excess electricity generated by our solar PV panels. Whist initial attempts to get it to connect to our supplier were not SUCSSfUl we were able to persuade Oclopus to accept manual readings, thanks largely to the persistence of our Treasurer. I'm pleased to report that we are now on trial of a wi-fi meter hub, so we now have a fully functioning smart meter. This will make it easier to manage the exporl payments generaled, which are a valuable financial addition to our income. Our new aIr-sour heating system has been in operation all year and has greatly contributed to a more pleasant and wanner environment in the hall. whilst also helping to reduce c()sts compared to the old radiant panel heating. Whilst a considerable amount of work had been done to improve the hall for users it was fell that the exterior needed attention to bring it up to a suitable standard. As a result we had the exterior walls redecorated and the large accumulation of moss on the north facing roof cleared by utilising around £3600 of our reseNes. This has greatly improved the appearance and should protect the building tabric for many years to cA)me. If ilPIPIII- We have an aging community and increasingly our users are finding it beyond them to get out or put away our tsbles due to their weight and size. Oxnam Water Ladies, one of our regular user groups, have kindly offered to tx)ntribute towards smaller, lighter tables thal will be easier for all users to handle. We are awaiting the outcome of an application to Scottish Borders NeightK)urh(K)d Support Fund for fvnding support which will hopefully allow us to priyJress this for the benefit of the local community. It is good to te welcoming a new. and young, member to our Board of Trustees. who will help us better represenl the local community's needs going foard. Finally, I must express my thanks for all the excellent work put in by the Trustees (and other volunteers) towards the hall improvements and all the many fund raising and other tasks required to keep a community asset like this operational.
Oxnam Village Hall SCIO SC049304 1.7.2025 to 30.6.2026 Financial Review & Reserves Policy We made a planned deficf( on the year of£5.0.51 represented largely by sFEnding from our reserves on maintenance, repairs and minor improvements to finish off the impn)vement works caffied out kst year. The Iwo most signtficant elements were the blocking up of an unused rear entrance, finished with ne4Y render {helping to redu heat lossl, and Ihe full exterior redecoration of the Hall. We generated Hall hire income of £2,725 and received wth thanks a number of donations tolalling £315. We organised the installation of three additional batteries for our renewable eneY system and received the balan of the 1 OOQ/o grant funding for this improvement1£2,417.411. which was awarded in the last financial year. Total funds held at 30 June 2026 were £10.572.22. Our Reserves Policy states that. The rrK)nies starKling to the credit of the Account shall be applied as the Commtttee decide in repaiting and insuring Ihe Trust subjects or the fiJrniture and effects Iherein, together with the running (x)sts. The Committee shall aim to build up a reserve of £10,000 for maintenance of the property as a whole. Nature & Purpose of Funds All ftjnds raised through hire of the Hall a used for the management and maintenance of the property. Remuneration to Charity Trustses No chaTty trustees or persons cOnnd to a trustee receivay any remuneration. No charity ITUStees received any exFknses during the triOd. This rewrt was approved by the trustees and sb3n&J on tsir behalf by Robert McKeand - Chairpefson Signed. Robert McKeand Dated..
Oxnam Vil* Hall SCIO SC049304 1.7.2025 to 30.6.2026 Receipts & Payments Account Year Ended 30 June 2026 Notes Un R95tTi¢t Restricted FuThd$ Total 2026 Total 2025 Receipts Donations Grants ReIpts from FLWKI RaisiTVJ Aoaiwt Other Charitable Activities Bank Interest Solar energy export cs&Jit 315.¢J) 315 (K> 541.46 2.417.41 60,5(.02 1,775.09 418.00 2,725.00 2,617.50 73.36 211.00 0.00 2.417_41 1.775.09 2.725.00 73.36 Totsl Receipts 5.388 45 2.417.41 7.805 86 64.293.98 Paylyts Expenses from Fund Raising AthrtEs Expenses from char[tab A¢ES Independent Examinalw)n 1,098.41 9.171.55 175.(Kl 1,098.41 312. 11,588.96 70,204.34 175.00 175.00 2.417_41 Totsl Payments 10.444. 2,417.41 12,862.37 70,692.24 Net Receipt51{Paymentsl Transfer between Funds 15.056.511 o.tK) {5.056_511 16.398.261 0.00 SurplusllD¢ficiV foryear (S..51) 0. (5,056.51} 16,398.261 Statement of Balances as at 30 June 2026 Re5tTiCted Restiictsd Funds Total 2026 Total 2025 8alances at Start of Year Surplusl{Defi¢itl for Year 15,628.73 {5.056.51) 15,628.73 22,026 99 0.( (5,056.51) {6,398.26} Balances al End of Year 10.572.22 10.572.22 15,628.73 OtherAs$ets See Note 6 493,506 493,5C Liabilities No outstarlg Liab1htS Financial SlateThEnls approv by Charity and Sign on its LEhaW by: Signed: Heather Batsch - Treasurer
Oxnarn Village Hall SCIO SC049304 1.7.2025 to 30 6.2026 Notes to the Accounts 2026 2025 1 Donations Oxnam Water Ladies {unrestricted) Gene1 I Scarecrow Festival 35.00 280.00 541.46 Total 31 S.00 541.46 2 Grants CARES ILESIESTI Borders Community Action (Retrofit) Borders Communty Ath'on (Decarb) Oxnam Water Community Council Roxburgh Federation of Village & Community Halls (dishaSher} 0.00 0.00 2.417.41 0.00 39,976.00 10,289.22 2,417.00 1.100.(K) 1723.80 Total 2A17.41 60.506.02 3 Receipts from Fundraising Activilies Oxnam Ceilidh Bingo, Pie & Beans Folk Music concert 461.99 365.50 947.60 418.00 0.00 0.00 Total 1,775.09 418.00 4 Payments for Fundraising Activities Oxnam Ceilidh Scarecrow Festival Bingo, Pie & Beans Folk Music [X)nrt 450.75 0.00 197.e6 450.(X) 300.00 12.90 0.00 0.00 Totsl 1.098A1 312.
Oxnam Village Hall SCIO SC049 1 7.2025 to 30.6.2026 Nots8 to the A¢¢ounts ¢ont'd 5 Payments for Charitable Activities 2026 2025 Equipment Utilib-es Insurance Music LInceS Occasional LinCe WIFI Sim rental StationerylprinUw)stage Cleaninglgardening service Repairs]maintenancelAED EICR Check (every 5 yrs} Fire safety check Planninglbuilding warrant fees- improvement projeci Hall improvement project Miscellaneous 8ank charges 281.84 27.44 1.145.41 170.40 0.00 120.00 0.00 360. 4.550.88 360.00 86.10 0.00 4.834.41 0.00 12.18 2,656.91 1,062 61 1,057.32 162. 10.00 60.00 43.19 135.99 3,634.98 360.00 76.50 150.00 60,616.64 158.20 0.00 To121 11,588.96 70204.34 6 Assets 2025 Additions 2026 Oxnam Village Hall- Rebuild Value Equipment in the Hall 434,545 58.961 0.00 434,545 0.00 58,961 Total 493,506 0.00 493,506 7 Funds The Chanbes furKls are unrestr.cted and rnade up as follows: Bank of Scodand Instan AsS kn 10.005. Chanty Ac£ounl 7.16 Tolal £10,572.22 8 Trustee & Related Parties No charity trustees or person connected to a trustee reiVed any remuneration. No charity trustees received any eXnSeS during the per. All other expenses paid are reimbursements of expenses for the running of the chanty. 10
Oxnam Vilkge Hall SCIO SC049304 1.7.2025 to 30.6.2026 Independent Examinerfs Report on the Accounts of Oxnam Village Hall SCIO Scottish Charity SC049304 For the Period 1•1 July 2025 to 30 June 2026 Set out on pages 8 to 10 Respective Responsibilities of Trustee & Examiner The charity's trusts are resFM)nsible for the preparatton of the accounts in accory1an with the terms of the Charities and Trustee Investment Iscotlandl 2C(J5 Acl and the Charities Accounts {Scollandl Regulations 2006. The charity trustees consider thal the audit requirement of Regulation 10111 Id) of the Accounts Regulations does not apply. It is my responsibility lo examine the accounts as required under section 44(1 } Ic) ot theAct and to state bthether particular matters have corre lo my attention. Basis of Independent Examinerfs Statement My examinats.on is carried out in accordan wth Regulation 11 of the Charities Accounts Iscodandl Regulations 21. An examination includes a rewew of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideralton of any unusual rtems or disclosures in the accounts and seeks explanations trom the trustees conceming any such matters. The pr(edureS undertaken do not provide all the eviden that would be required in an audrt and. conwuenly. I do not express an audit opinDn on the accounts Independent Examlnerfs Statement In the course of my examination, no matter has (x) to my attention which gives me asonab cause to believe that in any malerial respect the requirements.. to keep accounb.ng records in accLrdanrE section 44111 {a} of the 2005 Act and Regulation 4 of the 20[ Accounts Regulations, and to prepare accounts which accord wth the accounting reCrdS and comply with Regulation 9 of the 20[ Accounts Regulakn"ons have not been or 2. to which, in my opinion, attention shoukl be drawn in order lo enable a proper underslanding of the accounts lo reached. Name of Examiner Sue Bennett ACIE Dip Business & Finance Sign Dated 7(•2 Address 21 Dounehill Jedburgh TD8 6LJ 11