2025-01-31-accounts - Elgin Amateur Athletic Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Elgin Amateur Athletic Club Trustees’ Annual Report 1[st] February 2024 to 31[st] January 2025

Charity contact information

Elgin Amateur Athletic Club (SC049165)

Address c/o Postcode

Telephone number 01343551021 Mobile

Email address

Website - https://elginaac.clubbuzz.co.uk/

Twitter - Elgin Amateur Athletics Club –Official @Elgin_AAC

Facebook – Elgin Amateur Athletic Club

https://www.facebook.com/groups/761253891896154/

~~So~~ 2

Charity Trustees 1[st] Feb 2024- 31[st] Jan 2025

1	Chair	Vacant
2	Vice Chair/ Interim Chair	Active
3	Secretary	Active
4	Treasurer	Active
5	Welfare Officer/	Active June 24
6	Policy and Procedure Officer	Active
7	Interim Membership Officer	Active June 24 Active June 24
8	Junior Representatives	Active Active
9	First Aid Officer	Vacant
10	Equipment	Vacant
11	Cross Country	Active
	No longer Board Trustees
		Since June 2024
		Since June 2024
		Since June 2024

Objectives and activities

The organisation purposes are: -

The advancement of public participation in athletics as a sport
The advancement of education
The provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended.

Our club is committed to creating inclusive and accessible opportunities in athletics, with a focus on:

Track & Field and Cross-Country disciplines, delivered through at least two weekly coaching sessions held at Morriston Track.
Promoting active and healthy lifestyles for all, offering structured athletic activities to individuals aged 9 years and above, including adults.
Encouraging lifelong participation in sport by supporting the development and enjoyment of athletes, coaches, and officials.
Taking an active role in local and national competitions, which form a key part of the club’s commitment to athlete development and community engagement.

Structure, governance and management

Type of governing document

Elgin Amateur Athletic Club (EAAC) established in 1970 is a Scottish Charitable Incorporated Organisation (SCIO), registered in Scotland. It operates with a single-tier structure, meaning that the trustees also serve as the members of the organisation.

The charity is governed by its constitution, which sets out its charitable purposes and provides the framework for how the organisation is run.

The organisation is managed by a Board of Trustees, who meet regularly to:

Oversee the charity’s activities and strategic direction
Make key operational and financial decisions
Ensure compliance with regulatory requirements
Safeguard that EAAC continues to fulfil its charitable purposes effectively

Trustee recruitment and appointment

At each Annual General Meeting (AGM), Charity Trustees are required to stand down. They may however stand for re-election unless they have given notice to resign prior to the meeting.

Members of the charity can elect trustees at the clubs AGM. In addition, the Board can appoint charity trustees to fill vacancies during the year if a trustee ceases to hold office.

In accordance with the organisation’s constitution, the Board must consist of a minimum of 4 and a maximum of 12 trustees at any given time.

Achievements and performance

EAAC athletes have had an outstanding year, competing across Scotland and beyond, achieving medals, personal bests, club records, and demonstrating remarkable dedication. Highlights include:

National and Regional Success

Scottish Athletics 4J Studios National Indoor (Feb 2024)

Athletes entered the Regional Heats, producing PBs and SBs
11 athletes qualified for the Indoor Finals across 19 events.
Achieved 9 PBs, bringing home 1 Gold, 3 Silver, and 1 Bronze medal.

English National Indoor Championships, Sheffield (Feb 2024)

Two U17 women represented the club on the national stage.
Results included new indoor PBs, two club records, a semi-finalist placing, and 5th place in the 60mH final.

Scottish National Athletics League, Grangemouth (Apr–May 2024)

U17 and U20 athletes delivered multiple PBs and SBs, including a debut in the 2000m Steeplechase.

Scottish Schools, Grangemouth (Jun 2024)

Five athletes represented their schools, achieving 5 medals and 4 PBs.
Age Group Championships, Grangemouth (Aug 2024)
7 athletes competed in a highly competitive field, securing 10 PBs, 9 SBs, 3 Club Records, and 2 Gold, 1 Silver, and 2 Bronze medals.

District and Development Competitions

Under the Lights, Inverness (Mar 2024)

12 athletes competed in their first outdoor meet of the season, achieving multiple PBs.

Youth Development League (Aberdeen, Dundee, Inverness Apr–Jun 2024)

8 athletes took on 22 events in the first round, earning 15 PBs and 4 SBs.
8 athletes had a 250-mile round trip in second round with 19 PBs
10 athletes completed the season with 13PBs and an impressive 4[th] place overall – an excellent result for a small club from the North.

North District Championships, Inverness (May 2024)

8 athletes delivered 7 PBs, 3 finalists, and brought home 3 Gold, 1 Silver, and 4 Bronze medals.

Ram League, Inverness (Apr–Aug 2024)

18 athletes recorded PBs and strong performances across all rounds.
8 teams reached the final, with 20 athletes achieving 17 PBs and showcasing fantastic team spirit

North Area Trophy, Inverness (Sep 2024)

EAAC successfully hosted the annual event, welcoming 144 athletes, including para-athletes. Every year, the event continues to grow in strength and success.
Club athletes achieved 30 PBs and 24 medals, highlighting both performance and inclusivity.

Club Events and Milestones

EAAC Club Championships 2024

Excellent turnout across all disciplines.
Athletes gained valuable competition experience in a friendly but competitive environment.
Results reflected the commitment, resilience, and hard work of athletes and coaches throughout the year.

Indoor Open Graded, Emirates Arena, Glasgow (Jan 2025)

athletes made the long journey south, some competing at this level for the first time.
Despite nerves, the team achieved multiple PBs and gained invaluable experience at a world-class venue, showing exceptional team spirit.

In addition to the track - athletes take part in forest runs, park runs, crosscountry and Highland Games.

Difference charity has made in terms of outcomes and impact

1. Improved Safety and Wellbeing

Secured funding to deliver first aid training for trustees, coaches, and senior athletes.
Increased confidence in responding to incidents, ensuring the safety and wellbeing of all participants across club activities.

2. Athlete Development and Achievement

Athletes achieving personal bests, competitive successes, and Scotland call-ups.
Others overcoming personal barriers, becoming more confident, healthier, and fitter.
The Olympics acted as inspiration, raising aspirations and interest in athletics participation.

3. Community and Belonging

Hosted social events for athletes, families, and carers, building a stronger club community.
Development of the EAAC Indoor Winter League and relay nights, encouraging team bonding, skills-sharing, and confidence across all ages.
• EAAC continues to be a family-focused club, not just for the athletes but their wider support network.

4. Increased Visibility and Awareness

Improved website, social media presence, and newsletters to keep athletes and parents better informed.
Local publicity has raised the club’s profile, creating a high demand and waiting list.

5. Coaching Excellence and Innovation

Coaches delivering comprehensive, tailored training programmes covering strength, yoga, speed, and recovery.
Innovative approaches (e.g., using carpet tiles or gloves as training tools) demonstrate resourcefulness despite limited facilities.
Coaches’ dedication has been central to athlete development, motivation, and resilience.

6. Challenges and Areas for Growth

Lack of suitable facilities has limited progress in providing better access for disabled athletes.
Winter training often restricted to school halls, creating a disadvantage compared to better-equipped clubs.

Volunteers and their achievements

Coaching Development

Several coaches completed new qualifications, strengthening our coaching programme.
3 senior athletes began their coaching journey through the Run, Jump, Throw course.
Coaches continue to deliver high-quality, athlete-focused sessions, investing time and energy to inspire the next generation.

Trustee Board

Welcomed new trustees, expanding governance and expertise.
Trustees provide leadership in finance, governance, events, and fundraising.
Regular training and development ensure strong, effective governance.

Together, our volunteer coaches, and trustees form the backbone of EAAC - supporting athletes, shaping the club’s future, and ensuring athletics continues to thrive in our community.

Financial review Our main sources of income during the financial year were" Memberships and fees.. £5,662 Competition entries.. £3,027 Donations and funding.. £6,408 This funding supported the purchase of new equipment, training and clothing for our dedicated coaches, and transport for athletes to competitions, helping to maximise participation among our younger athletes Expenditure was focused on essential costs, including.. Affiliation fees, league entries, venue hires, and Morriston fees- £6,238 Equipment purchases.. £3,141 (replacing outdated items) Club clothing.. £1,472 Coaching expenses" £1,233, recognising the commitment of our volunteer coaches. Total Expenditure £14,794 Total Income £16,100 19% Mernber5hip & Subs Club Clothin8 •Donations Lornpetiton Entries orher 21% Morriston Playin8 Fields & Maintenance SA & Leaeue Fees Stadiurn Hire Bus Hire Indoor Hire Equipment Trophies CaochinE Expenses Club Clothing At year-end, the club made a profit of £1,291. However, the Receipts & Payments accounts show a deficit of £5,148, which reflects the transfer of £6,439.35 into restricted hjnds earmarked for future new facilities. After this adjustment, the club holds a balance of £11.518.20 for its general running. We are in a good financial position but need to look at raising more for the development of the club and the possibility of new facilities during the years ahead.

Future plans

Our key aims for the coming year focus on strengthening both our finances and participation across the club. We plan to:

Introduce Gift Aid to maximise income from memberships and donations.
Expand social and fundraising events, adding more activities to an already busy calendar.
Promote donations and sponsorship opportunities through Give as You Live
Grow adult participation in athletics to strengthen our teams.
Strengthen links with – Active Schools, encouraging more young athletes.
• Introduction of new local competitions, creating more opportunities for our athletes to compete.
The Elgin Regeneration Plan is actively shaping local priorities and securing the long-term future of the area. As part of this, consideration is being proposed for new track and field facilities and will be submitted by the end of 2025. We are committed to giving our full support to this process, with the aim of delivering a modern track and field facility for the community in the near future.

Declaration

Signed on behalf of the charity trustees:

Print name Treasurer Designation 27/9/2025 Date

APPENDIX 3

	Independent examiner’s report on the accountsV2
Report to the	Charity name
trustees/members of	Elgin Amateur Athletic Club
Registered charity	SC049165
number
On the accounts of the	Period start date Period end date
charity for the period	Day Month Year Day Month Year
	01 February 2024 to 31 January 2025
Set out on pages	(remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner	The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
	consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
	does not apply. It is my responsibility to examine the accounts as required under section
	44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement	My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the
	charity and a comparison of the accounts presented with those records. It also includes
	consideration of any unusual items or disclosures in the accounts and seeks
	explanations from the trustees concerning any such matters. The procedures undertaken
	do not provide all the evidence that would be required in an audit and, consequently, I do
	not express an audit opinion on the viewgiven bythe accounts.
Independent examiner’s statement	In the course of my examination, no matter has come to my attention
	1. which gives me reasonable cause to believe that in any material respect the
	requirements:
	• to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and
	Regulation 4 of the 2006 Accounts Regulations, and
	• to prepare accounts which accord with the accounting records and comply with
	Regulation 9 of the 2006 Accounts Regulations
	have not been met, or
	2. to which, in my opinion, attention should be drawn in order to enable a proper
	understanding of the accounts to be reached.
Signed:**	Date: 3/8/25
Name:
Relevant professional
qualification(s) or body	FCCA – ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS
(if any):
Address:

*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.

** OSCR will accept digital or typed signatures

APPENDIX 3 Disclosure section Only Complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose

APPENDIX 2

Elgin Amateur Athletic Club

SC049165

Additional analysis (1)

Analysis of receipts and payments

1 Donations

1 Donations
	Unrestricted funds to nearest £	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
Membership& Subs	5,662				5,662	5,179
Club Clothing	485				485	665
Donations	6,408				6,408	30
					-
Total 2 Grants	12,555	-	-	-	12,555	5,874
	- Unrestricted funds to nearest £	- Restricted funds to nearest £	-	-	- Total current period to nearest £	- Total last period to nearest £
					-
					-
					-
					-
Total - - Unrestricted funds to nearest £ 3 Gross receipts from other charitable activities	-	-			-	-
		- Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	- Total current period to nearest £	- Total last period to nearest £
Competition Entries	3,027				3,027	6,814
Bus Contribution					-	200
Other	105				105	1,874
					-
					-
					-
					-
					-
Total	3,132	-	-	-	3,132	8,888
	-	-	-	-	-	-

4 Payments relating directly to charitable activities

	Unrestricted funds to nearest £	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
Morriston PlayingFields & Maintenance	1,711				1,711	834
SA & League Fees	1,658				1,658	1,809
Stadium Hire	1,489				1,489	1,809
Bus Hire	980				980	1,465
Indoor Hire	1,380				1,380	2,242
Equipment	3,141				3,141	784
Trophies	843				843	1,735
CaochingExpenses	1,233				1,233	1,999
Club Clothing	1,472				1,472	839
Other	887				887	2,297
					-
Total	14,794	-	-	-	14,794	15,813
	-	-	-	-	-	-

EAAC Oscr 24-25Additional notes (1)

December 2007

APPENDIX 2

SC049165

Additional analysis (2)

5 Breakdown of unrestricted funds

5 Breakdown of unrestricted funds
Receipts	Unrestricted fund 1 - enter name of fund below	Unrestricted fund 2 - enter name of fund below	Unrestricted fund 3 - enter name of fund below	Unrestricted fund 4 - enter name of fund below	Total unrestricted funds	Total unrestricted funds last period
Donations	12,555				12,555	5,874
Legacies					-
Grants					-
Receiptsfrom fundraising activities	413				413	21
Gross tradingreceipts					-
Incomefrom investments otherthan land and buildings					-
Rentsfrom land & buildings					-
Gross receipts from other charitable activities	3,132				3,132	8,888
*Sub total* Receipts from asset & investment sales	16,100	-	-	-	16,100	14,783
					-
Proceedsfromsale of fixed assets					-
Proceeds from sale of investments					-
*Sub total* *Total receipts* Payments	-	-	-	-	-	-
	16,100	-	-	-	16,100	14,783
					-
Expenses for fundraisingactivities					-
Gross trading payments					-
Investment management costs					-
Payments relatingdirectlyto charitable activities	14,794				14,794	15,813
Grants and donations					-
Governance costs:					-
Audit / independent examination	15				15	6
Preparation of annual accounts					-
Legal costs					-
Other					-	112
					-
*Sub total* Payments relating to asset and investment movements	14,809	-	-	-	14,809	15,931
					-
Purchases of fixed assets					-	500
Purchase of investments					-
*Sub total* *Total payments* *Net receipts / (payments)* Transfers to / (from) funds *Surplus / (deficit) for year*	-	-	-	-	-	500
					-
	14,809	-	-	-	14,809	16,431
					-
	1,291	-	-	-	1,291	1,648) (

	6,439) (				6,439) (

	5,148) (	-	-	-	5,148) (	1,648) (
					-

Nature and purpose of funds

EAAC Oscr 24-25Additional notes (2)

December 2007

APPENDIX 2

Elgin Amateur Athletic Club

SC049165

Additional analysis (3)

6 Breakdown of restricted funds

6 Breakdown of restricted funds
Receipts	Facilities	Restricted fund 2 - enter name of fund below	Restricted fund 3 - enter name of fund below	Restricted fund 4 - enter name of fund below	Total restricted funds	Total restricted funds last period
Donations					-
Legacies					-
Grants					-
Receiptsfrom fundraising activities					-
Gross tradingreceipts					-
Incomefrom investments otherthan land and buildings					-
Rentsfrom land & buildings					-
Gross receipts from other charitable activities					-
*Sub total* Receipts from asset & investment sales	-	-	-	-	-	-
					-
Proceedsfromsale of fixed assets					-
Proceeds from sale of investments					-
*Sub total* *Total receipts* Payments	-	-	-	-	-	-
	-	-	-	-	-	-
					-
Expenses for fundraisingactivities					-
Gross trading payments					-
Investment management costs					-
Payments relatingdirectlyto charitable activities					-
Grants and donations					-
Governance costs:					-
Audit / independent examination					-
Preparation of annual accounts					-
Legal costs					-
					-
					-
*Sub total* Payments relating to asset and investment movements	-	-	-	-	-	-
					-
Purchases of fixed assets					-
Purchase of investments					-
*Sub total* *Total payments* *Net receipts / (payments)* Transfers to / (from) funds *Surplus / (deficit) for year*	-	-	-	-	-	-
					-
	-	-	-	-	-	-
					-
	-	-	-	-	-	-

	6,439				6,439

	6,439	-	-	-	6,439	-
					-
Nature and purpose of funds
	Upgrade of facilities

EAAC Oscr 24-25Additional notes (3)

December 2007

APPENDIX 2

Elgin Amateur Athletic Club

SC049165

Section C Notes to the Accounts

C1 Nature and purpose of funds (may be stated on analysis of funds worksheets)

Membership fees, entry fees, clothing sales expenses for hire of facilities, equipment and competitions

Type of activity or project supported	Type of activity or project supported	Number of grants made £	Number of grants made £





		Total	-

If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b)			x
Authority under which paid			£






If no expenses were paid to any charity trustee during the period then cross (otherwise complete section 4b)		this box	x
	Nature of transaction	Number of trustees	£





Nature of relationship		Transaction amount (£)	Balance outstanding at period end (£)

EAAC Oscr 24-25 / Notes

December 2007

Enter SC No. below

APPENDIX 2

Enter charity name below

Elgin Amateur Athletic Club

SC049165

				Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts
		For the period from		01 Day		Period start date February 2024 Month Year					to	Day 31		Period end date Month January					Year 2025
Section A Statement of receipts and payments			Section A Statement of receipts and payments
		Unrestricted funds		Restricted funds				Expendable endowment funds				Permanent endowment funds			Permanent endowment	Total funds current period						Total funds last period	Total funds last
		to nearest £		to nearest £				to nearest £				to nearest £				to nearest £						to nearest £	to nearest £
A1 Receipts
Donations		12,555														12	12	12	12,555			5,874
Legacies																-	-	-	-
Grants																-	-	-	-
Receipts from fundraisingactivities		41	413													41	41	41	413			21	21
Gross tradingreceipts																-	-	-	-
Income from investments other than
land and buildings																-	-	-	-
Rents from land & buildings																-	-	-	-
Gross receipts from other charitable
activities			3,132																3,132	2		8,888
																-	-	-	-
*A1 Sub total*	*A1 Sub total*	16,100		-	-	-		-	-	-		-	-	-	-	16,100	16,100	16,100	16,100	16,100		14,783
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets Proceeds from sale of investments A2 Sub total - Total receipts 16,100 ~~— ~~				- -	- -	- -	- - - - ~~	~~									- - - 16,100	- - - 16,100	- - - 16,100	- - - 16,100	16,100	- 14,783 ~~——~~
A3 Payments
Expenses for fundraising activities																-	-	-	-
Gross trading payments																-	-	-	-
Investment management costs																-	-	-	-
Payments relating directly to charitable	Payments relating directly to charitable
activities		14,794														14	14	14	14,794	4		15,813
Grants and donations
																-	-	-	-
Governance costs:
																-	-	-	-
Audit / independent examination		1	15													1	1	1	15				6
Preparation of annual accounts																-	-	-	-
Legal costs																-	-	-	-
Other	Other	Other														-	-	-	-			112	112
																-	-	-	-
**A3 Sub total **		14,809		-	-	-		-	-	-		-	-	-	-	14,809	14,809	14,809	14,809	14,809		15,931
A4 Payments relating to asset and
investment movements
Purchases of fixed assets - 500 Purchase of investments - A4 Sub total - - - - - 500 Total payments 14,809 - - - 14,809 16,431 ~~SS~~
*Net receipts / (payments)* A5 Transfers to / (from) funds *Surplus / (deficit) for year*	1,291 - - - 1,291 1,648) ( 6,439) ( 6,439 5,148) ( 6,439 - - 1,291 1,648) ( ~~======~~

APPENDIX 2

Elgin Amateur Athletic Club

SC049165

Section B Statement of balances

Details	Unrestricted funds to nearest £ 16,666 5,148) (	Restricted funds to nearest £ 6,439	Expendable endowment funds to nearest £	Permane endowme funds to nearest	nt nt £	Total current period to nearest £	Total last period to nearest £
Cash and bank balances at start of year						16,666	19,154
Surplus / (deficit) shown on receipts and payments account						1,291	2,488) (
						-
						-
Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details	11,518	6,439	-		-	17,957	16,666
	-	-	- Fund to which		-	-	- 840
				asset belongs		Market valuation to nearest £	Last year to nearest £





Details		Fund to which	asset belongs	Total Cost (if availa to nearest	ble) £	-	-
						Current value (if available) to nearest £	Last year to nearest £
Laptop		Unres	tricted			200	350
Storage Containersx3		Unres	tricted			3,000







Details			Total Fund to which liability relates		-	3,200	350
						Amount due to nearest £	Last year to nearest £
Indoor Hire			unrestricted			857




Details			Total Fund to which liability relates			857	-
						Amount due (estimate) to nearest £	Last year to nearest £



Signature*			Total Print Name			-	-
							Date of approval
							19 April 2025

EAAC Oscr 24-25 / Statement of balances

December 2007

Declaration Signed on behalf of the charity trustees: Print name Designation Date zilqlz