APPENDIX 1
OSC r
Office of the Scottish Charity Regulator
| Trustees’ Annual Report for theperiod | Trustees’ Annual Report for theperiod | Trustees’ Annual Report for theperiod | Trustees’ Annual Report for theperiod | Trustees’ Annual Report for theperiod | Trustees’ Annual Report for theperiod | Trustees’ Annual Report for theperiod | |
|---|---|---|---|---|---|---|---|
| Period start date | Period end date | ||||||
| Day | Month | Year | Day | Month | Year | ||
From |
1 | 9 | 2023 | To | 31 | 8 | 2024 |
Reference and administration details
Charity name Kilbarchan AAC Other names charity is known Kilbarchan Amateur Athletic Club by Registered charity number SC048182 Charity’s principal address
Names of the charity trustees on date of approval of Trustees’ Annual Report
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Name of person
Dates acted if
Trustee name Office (if any) (or body) entitled to
not for whole year
appoint trustee (if any)
1
2
3
4
5
6
7
8
9
1
1
1
13
14
15
16
17
18
19
20
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APPENDIX 1
Reference and administration details
Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)
Name Dates acted if not for whole year
Structure, governance and management
| Type of governing document Trustee recruitment and appointment |
Constitution |
|---|---|
| Trustees are appointed by the club committee of Trustees |
Objectives and activities
Charitable purposes
Summary of the main activities in relation to these objects
The organisation will operate as a non-profit distributing charity whose principal objectives are: (a) the advancement of public participation in Athletics as a sport; (b) the relief of those in need by reason of age, ill-health, disability, financial hardship or other disadvantage In furtherance of the above, the organisation shall:
| (i) | Promote and encourage individuals towards |
|---|---|
| accreditation for coaching and the role of | |
| competition officials; | |
| (ii) | Provide new opportunities for more people to |
| participate in Athletics and running activities; |
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APPENDIX 1
Achievements and performance
Summary of the main achievements of the charity during the financial period
In the club year September 2023 to August 2024 our track was almost operating at capacity with Trackstars training for under 12s operating on a Monday and Wednesday evening. Tuesday and Thursday continue to be used by numerous training groups in the older age categories. Coached sessions are provided at the weekend for our more experienced athletes. Club membership was maintained at around 450.
The track at On-X continued to cause concern due to the deterioration in the surface whereby it was proving difficult to obtain licenses for major events. The club agreed to provide funding to assist Renfrewshire Council, the tracks owner, to refurbish the surface. This will take place in the new financial year.
The availability of the indoor centre attracted major league meetings, national competitions and Scottish Athletic squad days.
Financial review
Brief statement of the charity’s policy It is the charity’s policy to maintain reserves of between 6 and 9 months on reserves annual expenditure.
Details of any deficit The deficit listed in the accounts is the result of an interest free loan of £200,000.00 from Renfrewshire Council which is repayable over 30 years at £6,666.66 per year. The Loan was provided to help fund the construction of a new Indoor Facility belonging to the Club. The asset value of that Facility is estimated at £1.60m.
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APPENDIX 1
Other optional information
Declaration
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s
Full name(s
Position (e.g. Chair) Finance Convener
Date 8/05/2025
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Kilbarchan Amateur Athletic Club Statement Of Accounts
For the Year Ended 31 August 2024
| Subscriptions HMRC Gift Aid Grants & Donations Indoor Facilty Rental Income Kit Sales Salaries KAAC Share of Track Upgrade Venue Charges Athlete Funding Coach Education and Training Annual Subscriptions Bus/Coach/Accomodation Hire Equipment Kit Purchase Race Entries Paisley 10K Sponsorship Gryffe Valley Rotary 10K Sponsorship Maintenance Miscellaneous Surplus/(Deficit)for year Surplus/(Deficit) brought forward Surplus/(Deficit) carried forward Value of Vests etc in Stock Represented by:- Bank Account Renfrewshire Council Loan 1 Note |
£ | |
|---|---|---|
Accountants Certificate
It is the committees responsibility to keep good accounting books and records. I have relied upon information supplied to me from members of the committee. I have examined the income and expenditure per the books and records.
I am satisfied that the accounting procedures in operation are satisfactory.
I am satisfied that all income and expenditure has been applied for the benefit of the Club.
Dated: 31 October 2024
Kilbarchan Amateur Athletic Club Notes To The Accounts For the Year Ended 31 August 2023
1 Renfrewshire Council Loan
The Club has an Interest Free Loan of £200,000.00 which is repayable over 30 years at approx £6,665 per year. The Loan was provided to help fund the construction of a new Indoor Facility belonging to the Club. The asset value of that Facility is estimated at £1.25m.
Independent Examiner’s Report to the Trustees of Kilbarchan AAC
I report on the accounts of the charity for the year ended 31 August 2024 which are attached.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
-
to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations
have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name:
Relevant Professional qualification/professional body: Degree of Bachelor of Accountancy
Address:
Date: 5 May 2025