## **APPENDIX 1** ## OSC **r** Office of the Scottish **Charity Regulator** ||**Trustees’ Annual Report for theperiod**|**Trustees’ Annual Report for theperiod**|**Trustees’ Annual Report for theperiod**|**Trustees’ Annual Report for theperiod**|**Trustees’ Annual Report for theperiod**|**Trustees’ Annual Report for theperiod**|**Trustees’ Annual Report for theperiod**| |---|---|---|---|---|---|---|---| ||Period start date||||Period end date||| ||Day|Month|Year||Day|Month|Year| |
From|1|9|2023|To|31|8|2024| ## **Reference and administration details** **Charity name** Kilbarchan AAC **Other names charity is known** Kilbarchan Amateur Athletic Club **by Registered charity number SC048182 Charity’s principal address** **Names of the charity trustees on date of approval of Trustees’ Annual Report** **----- Start of picture text -----**
Name of person
Dates acted if
Trustee name Office (if any) (or body) entitled to
not for whole year
appoint trustee (if any)
1
2
3
4
5
6
7
8
9
1
1
1
13
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**1** **APPENDIX 1** ## **Reference and administration details** **Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)** **Name Dates acted if not for whole year** ## **Structure, governance and management** |**Type of governing document**
**Trustee recruitment and appointment**|Constitution| |---|---| ||Trustees are appointed by the club committee of Trustees| ## **Objectives and activities** **Charitable purposes** **Summary of the main activities in relation to these objects** The organisation will operate as a non-profit distributing charity whose principal objectives are: (a) the advancement of public participation in Athletics as a sport; (b) the relief of those in need by reason of age, ill-health, disability, financial hardship or other disadvantage In furtherance of the above, the organisation shall: |(i)|Promote and encourage individuals towards| |---|---| ||accreditation for coaching and the role of| ||competition officials;| |(ii)|Provide new opportunities for more people to| ||participate in Athletics and running activities;| **2** **APPENDIX 1** ## **Achievements and performance** **Summary of the main achievements of the charity during the financial period** In the club year September 2023 to August 2024 our track was almost operating at capacity with Trackstars training for under 12s operating on a Monday and Wednesday evening. Tuesday and Thursday continue to be used by numerous training groups in the older age categories. Coached sessions are provided at the weekend for our more experienced athletes. Club membership was maintained at around 450. The track at On-X continued to cause concern due to the deterioration in the surface whereby it was proving difficult to obtain licenses for major events. The club agreed to provide funding to assist Renfrewshire Council, the tracks owner, to refurbish the surface. This will take place in the new financial year. The availability of the indoor centre attracted major league meetings, national competitions and Scottish Athletic squad days. ## **Financial review** **Brief statement of the charity’s policy** It is the charity’s policy to maintain reserves of between 6 and 9 months **on reserves** annual expenditure. > **Details of any deficit** The deficit listed in the accounts is the result of an interest free loan of £200,000.00 from Renfrewshire Council which is repayable over 30 years at £6,666.66 per year. The Loan was provided to help fund the construction of a new Indoor Facility belonging to the Club. The asset value of that Facility is estimated at £1.60m. **3** ## **APPENDIX 1** ## **Other optional information** ## **Declaration** **----- Start of picture text -----**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s
Full name(s
Position (e.g. Chair) Finance Convener
Date 8/05/2025
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**4** ## Kilbarchan Amateur Athletic Club Statement Of Accounts ## For the Year Ended 31 August 2024 |Subscriptions
HMRC Gift Aid
Grants & Donations
Indoor Facilty Rental Income
Kit Sales
Salaries
KAAC Share of Track Upgrade
Venue Charges
Athlete Funding
Coach Education and Training
Annual Subscriptions
Bus/Coach/Accomodation Hire
Equipment
Kit Purchase
Race Entries
Paisley 10K Sponsorship
Gryffe Valley Rotary 10K Sponsorship
Maintenance
Miscellaneous
Surplus/(Deficit)for year
Surplus/(Deficit) brought forward
Surplus/(Deficit) carried forward
Value of Vests etc in Stock
**Represented by:- **
Bank Account
Renfrewshire Council Loan
**1**
Note||£| |---|---|---| |||| |||| |||| |||| |||| ## Accountants Certificate It is the committees responsibility to keep good accounting books and records. I have relied upon information supplied to me from members of the committee. I have examined the income and expenditure per the books and records. I am satisfied that the accounting procedures in operation are satisfactory. I am satisfied that all income and expenditure has been applied for the benefit of the Club. Dated: 31 October 2024 Kilbarchan Amateur Athletic Club Notes To The Accounts For the Year Ended 31 August 2023 ## **1 Renfrewshire Council Loan** The Club has an Interest Free Loan of £200,000.00 which is repayable over 30 years at approx £6,665 per year. The Loan was provided to help fund the construction of a new Indoor Facility belonging to the Club. The asset value of that Facility is estimated at £1.25m. **Independent Examiner’s Report to the Trustees of Kilbarchan AAC** **I report on the accounts of the charity for the year ended 31 August 2024 which are attached.** ## **Respective responsibilities of trustees and examiner** **The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.** **Basis of independent examiner’s statement** **My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.** ## **Independent examiner’s statement** **In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:** - **to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations** - **to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations** **have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.** ## **Name:** **Relevant Professional qualification/professional body: Degree of Bachelor of Accountancy** **Address:** **Date: 5 May 2025**