Orchard Primary LCSC Support Group
Trustees Annual Report 1[st] March 2020 – 28[th] February 2021
Scottish Charity Number: SC047159 1
Contents
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Contact Information
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Charity Trustees
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Objectives
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Achievements, activities, and performance
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Service users’ thoughts
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Structure, governance, and management
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Finances
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Future Plans
2
Contact Information
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Orchard primary LCSC Support Group
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Scottish Charity Number: SC047159
~~eee~~
~~ee~~
SCS
- Facebook: https://www.facebook.com/groups/120696669606523
3
Charity Trustees
The board may at any time appoint any person to be a charity trustee - by way of a resolution passed by majority vote at a board meeting. As detailed in the constitution.
4
Objectives
Our charity was established in 2017 after consultation with parents/carers of the 54 autistic children who at that time attended Orchard Primary Language and Communication Support Centre. There were strong needs identified at this consultation for peer support, emotional help for a caring role, further education about autism/strategies to help and activities autistic children could attend which suited their needs.
We aim to
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provide practical and emotional support to families with children attending Orchard Primary Language and Communication Support Centre.
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Organise recreational activities for families, carers and children attending Orchard Primary Language and Communication Support Centre with the object of improving their condition of life.
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Include families, carers and children affected by Autism Spectrum Disorder who do not attend Orchard Primary Language and Communication Support Centre, but reside within North Lanarkshire in both providing practical/emotional support and recreational activities. With the object being inclusion within the local community and improving their condition of life.
5
Achievements, activities and performance
Nobody could have predicted the year we were about to experience. The covid-19 worldwide pandemic affected everyone in many ways. Like the flick of a switch everything changed in work and home life. This brought challenges for the charity and our service users. We had to alter all plans we had for the year and adapt the ways in which we could offer support.
March
In March the charity paid for our trustee , to attend a cycle maintenance course. This enables him to attend and service the trikes/bikes periodically throughout the year and keep them in good condition. does this voluntarily, in his own time. Thank you !
6
April
In April as our Saturday club had to be cancelled the charity opened a £100 grant that any of our parent/carers could apply for. The money was to be used to help ease pressures arising from being indoors due to the pandemic. The money was used in a variety of ways from a trampoline, computer games to garden toys.
May
In May we recognized the stresses the pandemic was causing our parents and carers. We therefore hand delivered a bag of wellness to help ease stress and promote wellness to all our carers who wanted one.
7
June
In June, with the help of a lottery grant, we were able to give our families a £100 voucher of their choice to again help the children with the pressures of the lockdown. We were able to reach all parents with the help of the school staff contacting families.
November
In November we put a post out to the school asking if there was anything that would benefit the children that we could raise funds for/provide.
We then granted the school £1000 to buy resources for a pedagogy approach to learning. Allowing an alternative way to access education.
8
December
In December we were able to surprise all children with a Christmas sack 😊 Filled with family goodies, treats and a voucher. After a trying year they deserved it.
February
In February, following a trustee discussion, we provided the carers who were booked on the carer trip away a voucher with the aim it would achieve the same outcomes as the pre-covid plans. We hope the carers found a way to use it where they could relax and have some time away from their caring role.
Support Group
Throughout the year we were not able to provide face to face support groups due to the pandemic. Instead, we were available via ‘phone, zoom or email. Although many accessed alternative methods of support, we do hope to have face to face support groups up and running as soon as it is safe.
9
Service user’s thoughts
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Thank you for everything and all the kindness yous have shown our
kids and the huge hearts you have!
Once again I’m astounded by the amazing support
We are so lucky to have the charity.
I was so stressed, and your help made me feel much better
You have made my caring role much easier. Thank you
----- End of picture text -----
10
Structure, governance and management
Constitution
The charity is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current form on 7[th] February 2017.
Except where this constitution states otherwise, the organisation (and its assets and operations) will be managed by the board; and the board may exercise all the powers of the organisation.
11
Finances
Our only source of funding is via fund raising and grants. We are entirely voluntarily run by the board of trustees. We are grateful to school staff, family, friends, and other volunteers who give up their time to support the charity and help in any way they can.
The funds currently held in the charities bank account consists of unrestricted funds to be spent on furthering the charities objectives.
Our receipts and payment accounts were examined by an independent examiner. These were found to be in order and a certificate issued on 20/06/2021.
12
Future Plans
Message from the chairperson
At the Annual General Meeting, the board of trustees will be seeing some changes. I, along with vice chair – | , Secretary – fF , Treasurer – P| and trustee pe are all resigning from our position both in office and as a trustee. Our kids have moved on to the next chapter in their lives and I am confident the new board members will continue to carry the charity from strength to strength.
I set the charity up 4 years ago. It has been strong from the get-go with a board of committed trustees who are passionate about autism. It has continued to meet the aims of our constitution over the years.
Looking back at now 4 Trustees Annual reports, we as a team, have achieved so much. We of course could not do it all without supporting each other or without our supportive families – from | previous trustee) mum being our very first donator and allowing us to get started to my own husband Chris supporting me while I was taking a lot of time grant applying, even during the night! Since then, we have received many donations, all of which we are thankful for, and the numerous charitable grants.
As always, the biggest thanks goes to the kids For being the most wonderful of people, teaching us everyday and making this world a better place!
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Declaration
| Signed on behalf of the charity trustees: | Signed on behalf of the charity trustees: | ||
|---|---|---|---|
| Print name | |||
| Designation | Chairperson | ||
| Date | 20/06/2021 |
14
Enter SC No. below
APPENDIX 2
Enter charity name below
SC047159
Orchard Primary LCSC Support Group
Receipts and payments accounts
| Period start date | Period start date | Period start date | Period start date | Period end date | Period end date | Period end date | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01 March 2020 | 01 March 2020 | 01 March 2020 | to | 28 February 2021 | |||||||||||
| Section A Statement of receipts and payments | ||||||||||||||||
| Unrestricted funds |
Restricted funds | Expendable endowment funds |
Permanent endowment funds |
Total funds current period |
Total funds last period |
|||||||||||
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | |||||||||||
| A1 Receipts | ||||||||||||||||
| Donations | 500 | 500 | - | - | - | - | - | - | 500 | 500 | - | - | ||||
| Legacies | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Grants | 5 | 5,400 | 400 | - | - | - | - | - | - | 5,400 | 400 | - | - | |||
| Receipts from fundraisingactivities | - | - | - | - | - | - | - | - | - | - | ||||||
| Gross tradingreceipts | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Income from investments other than | ||||||||||||||||
| land and buildings | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Rents from land & buildings | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Gross receipts from other charitable | ||||||||||||||||
| activities | - | - | - | - | - | - | - | - | - | - | ||||||
| - | - | |||||||||||||||
| A1 Sub total | 5,900 | 5,900 | 5,900 | - | - | - | - | - | - | 5,900 | 5,900 | - | - | |||
| A2 Receipts from asset & investment | A2 Receipts from asset & investment | |||||||||||||||
| sales | ||||||||||||||||
| Proceeds from sale of fixed assets - Proceeds from sale of investments - A2 Sub total - Total receipts 5,900 ~~—~~ |
- - - - |
- - - - |
- - - - ~~ |
~~ | - - - - |
- - - - - - - - - - 5,900 - ~~——~~ |
||||||||||
| A3 Payments | ||||||||||||||||
| Expenses for fundraising activities | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Gross trading payments | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Investment management costs | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Payments relating directly to charitable | ||||||||||||||||
| activities | 17,985 | 985 | 985 - |
- | - | - | - | - | 17,985 | 985 | - | - | ||||
| Grants and donations | ||||||||||||||||
| - | - | - | - | - | - | - | - | - | - | - | - | |||||
| Governance costs: | ||||||||||||||||
| - | - | - | - | - | - | - | - | - | - | - | - | |||||
| Audit / independent examination | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Preparation of annual accounts | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Legal costs | - | - | - | - | - | - | - | - | - | - | - | - | ||||
| Other | ||||||||||||||||
| - | - | - | - | - | - | - | - | - | - | - | - | |||||
| A3 Sub total | 17,985 | 17,985 | - | - | - | - | - | - | 17,985 | 17,985 | - | - | ||||
| A4 Payments relating to asset and | ||||||||||||||||
| investment movements | ||||||||||||||||
| Purchases of fixed assets - - Purchase of investments - - A4 Sub total - - Total payments 17,985 - ~~————~~ |
- - - - |
- - - - |
- - - - |
- - - - |
- - - 17,985 |
- - - 17,985 |
- - - - |
- - - - |
||||||||
| Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
(12,085) - - - (12,085) - - - - - - - (12,085) - - - (12,085) - ~~—————~~ |
APPENDIX 2
Orchard Primary LCSC Support Group
Section B Statement of balances
Unrestricted funds
Categories Details to nearest £ B1 Cash funds Cash and bank balances at start of year 13,182 Surplus / (deficit) shown on receipts and (12,085) payments account Cash and bank balances at end of year 1,097 Scottish Charity Regulator ~~—=~~ (Agree balances with receipts and payments account(s)) - Details B2 Investments
Details
B3 Other assets
Details
B4 Liabilities
202021 signed accounts / Statement_of_balances
December 2007
2
APPENDIX 2
Details
B5 Contingent liabilities
Signed by one or two trustees on behalf of all the trustees
Signature
202021 signed accounts / Statement_of_balances
December 2007
3
APPENDIX 2
SC047159
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Expendable Permanent
Total current
Restricted funds endowment endowment Total last period
period
funds funds
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
13,182
(12,085)
-
-
- - - 1,097 -
- - - - -
Fund to which asset belongs Market valuation Last year
to nearest £ to nearest £
Total - -
Current value (if
Fund to which asset belongs Cost (if available) Last year
available)
to nearest £ to nearest £ to nearest £
Total - - -
Fund to which liability relates Amount due Last year
to nearest £ to nearest £
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202021 signed accounts / Statement_of_balances
December 2007
4
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APPENDIX 2
Total - -
Amount due
Fund to which liability relates Last year
(estimate)
to nearest £ to nearest £
Total - -
Date of
Print Name
approval
04 June 2021
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202021 signed accounts / Statement_of_balances
December 2007
5
APPENDIX 2
Orchard Primary LCSC Support Group
Section C Notes to the Accounts Ta\l( 2) C1 Nature and purpose of funds Scottish (may be stated on Charity Regulator analysis of funds worksheets)
Type of activity or project supported
C2 Grants
C3a Trustee remuneration
If no remuneration was paid during the period to any charit trustee cross this box (otherwise complete section 3b)
Authority under which p
C3b Trustee remuneration - details
C4a Trustee expenses
If no expenses were paid to any charity trustee during the p complete section 4b)
C4b Trustee expenses - details
202021 signed accounts / Notes
December 2007
6
APPENDIX 2
| C5 Transactions with trustees and connected persons |
Nature of relationship | Nature of tr |
|---|---|---|
C6 Other information
202021 signed accounts / Notes
December 2007
7
APPENDIX 2
SC047159
p
Individual / Number of grants £ institution made Total - y trustee or person connected to a Χ
aid
£
period then cross this box (otherwise
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Χ
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Number of £
trustees
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202021 signed accounts / Notes
December 2007
8
APPENDIX 2
| ansaction | ansaction | Transaction amount (£) Balance outstanding at period end (£) |
Transaction amount (£) Balance outstanding at period end (£) |
|---|---|---|---|
202021 signed accounts / Notes
December 2007
9
APPENDIX 2
Orchard Primary LCSC S
Additional analysis (1) Ta\ 2) Analysis of receipts and payments Scottish Charity Regulator
1 Donations
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Unrestricted
Restricted funds
funds
to nearest £ to nearest £
500
Total 500 -
- -
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2 Grants
----- Start of picture text -----
Unrestricted
Restricted funds
funds
to nearest £ to nearest £
Awards for All 5,400
Total 5,400 -
- -
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202021 signed accountsAdditional_notes_(1)__
December 2007
APPENDIX 2
3 Gross receipts from other charitable activities
| Total | Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
|---|---|---|---|
| - | - |
4 Payments relating directly to charitable activities
| Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
||
|---|---|---|---|---|
| Bus fares for Windmill cafe | 29 | |||
| Cycleform – bike training | 150 | |||
| Hall hire for club | 248 | |||
| Forest School | 200 | |||
| 1stcovid grant | 3,600 | |||
| Carers wellness bags | 1,991 | |||
| Deliveryof carers wellness bags | 48 | |||
| Paypal charges | 125 | |||
| PedagogyLearning | 972 | |||
| 2ndcovid grant–awards for all | 6,611 | |||
| Deliveryof awards for all | 93 | |||
| Gifts | 65 | |||
| Internet annual fee | 56 | |||
| Bike repairs | 56 | |||
| Christmasgifts for children | 3,741 | |||
202021 signed accountsAdditional_notes_(1)__
December 2007
APPENDIX 2
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Total 17,985.00 -
- -
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202021 signed accountsAdditional_notes_(1)__
December 2007
APPENDIX 2
Support Group
SC047159
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Expendable Permanent
Total current
endowment endowment Total last period
period
funds funds
to nearest £ to nearest £ to nearest £ to nearest £
500
-
-
-
-
-
- - 500 -
----- End of picture text -----
-
-
-
Total current Total last period period to nearest £ to nearest £
----- Start of picture text -----
5,400
-
-
-
-
-
-
-
5,400 -
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-
202021 signed accountsAdditional_notes_(1)__
December 2007
APPENDIX 2
| Expendable endowment funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|---|---|---|---|---|---|---|
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | - | - | - | |||
| - | - | - |
| Expendable endowment funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|---|---|---|---|---|---|---|
| 29 | ||||||
| 150 | ||||||
| 248 | ||||||
| 200 | ||||||
| 3,600 | ||||||
| 1,991 | ||||||
| 48 | ||||||
| 125 | ||||||
| 972 | ||||||
| 6,611 | ||||||
| 93 | ||||||
| 65 | ||||||
| 56 | ||||||
| 56 | ||||||
| 3,741 | ||||||
| - | ||||||
| - | ||||||
| - |
202021 signed accountsAdditional_notes_(1)__
December 2007
APPENDIX 2
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-
-
-
-
- - 17,985 -
- - - -
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202021 signed accountsAdditional_notes_(1)__
December 2007
APPENDIX 2
Additional analysis (2) LOCCD
5 Breakdown of unrestricted funds
Unrestricted Unrestricted fund 1 - enter fund 2 - enter name of fund name of fund below below
Receipts Donations 500 Legacies Grants 5,400 Receipts from fundraising activities Gross trading receipts Income from investments other than land and buildings Rents from land & buildings Gross receipts from other charitable activities Sub total 5,900 - Receipts from asset & investment sales Proceeds from sale of fixed assets Proceeds from sale of investments Sub total - ~~——~~ Total receipts ~~——~~ 5,900 - Payments Expenses for fundraising activities 17,985 Gross trading payments Investment management costs Payments relating directly to charitable activities Grants and donations Governance costs: Audit / independent examination Preparation of annual accounts
202021 signed accountsAdditional_notes_(2)
December 2007
APPENDIX 2
| 17,985 | - | |||
| - | - | |||
| 17,985 | - | |||
| (12,085) | - | |||
| (12,085) | - | |||
| Nature andpurpose of funds | ||||
202021 signed accountsAdditional_notes_(2)
December 2007
APPENDIX 2
SC047159
Unrestricted Unrestricted fund 3 - enter fund 4 - enter name of fund name of fund below below Total Total unrestricted unrestricted funds funds last period 500 - 5,400 - - - - - - - 5,900 - - 5,900 - -
17,985 - - - - - - -
202021 signed accountsAdditional_notes_(2)
December 2007
APPENDIX 2
| - | ||||||
|---|---|---|---|---|---|---|
| - | ||||||
| - | ||||||
| - | - | 17,985 | - | |||
| - | ||||||
| - | ||||||
| - | ||||||
| - | - | - | - | |||
| - | ||||||
| - | - | 17,985 | - | |||
| - | ||||||
| - | - | (12,085) | - | |||
| - | ||||||
| - | - | (12,085) | - | |||
| - |
202021 signed accountsAdditional_notes_(2)
December 2007
APPENDIX 2
Orchard Primary LCSC S
Additional analysis (3) LOCOCO 6 Breakdown of restricted funds Restricted fund 1 Restricted fund 2 - enter name of - enter name of fund below fund below Receipts Donations Legacies Grants Receipts from fundraising activities Gross trading receipts Income from investments other than land and buildings Rents from land & buildings Gross receipts from other charitable activities Sub total Receipts from asset & investment sales Proceeds from sale of fixed assets Proceeds from sale of investments Sub total - Total receipts -
Payments Expenses for fundraising activities Gross trading payments Investment management costs Payments relating directly to charitable activities Grants and donations ~~—=>~~
202021 signed accountsAdditional_notes_(3)
December 2007
APPENDIX 2
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Governance costs:
Audit / independent examination
Preparation of annual accounts
Legal costs
Sub total - -
Payments relating to asset and investment
movements
Purchases of fixed assets
Purchase of investments
Sub total - -
Total payments - -
Net receipts / (payments) - -
Transfers to / (from) funds
Surplus / (deficit) for year - -
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Nature and purpose of funds
202021 signed accountsAdditional_notes_(3)
December 2007
APPENDIX 2
Support Group
SC047159
----- Start of picture text -----
Restricted fund 3 Restricted fund 4
- enter name of - enter name of
fund below fund below
Total restricted Total restricted
funds funds last
period
-
-
-
-
-
-
-
-
- - - -
-
-
-
- - - -
- - - -
-
-
-
-
-
-
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202021 signed accountsAdditional_notes_(3)
December 2007
APPENDIX 2
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202021 signed accountsAdditional_notes_(3)
December 2007
APPENDIX 3
’ Independent examiner s report on the accounts V2
Report to the Charity name trustees/members of Orchard Primary LSCS Support Group
| Registered charity number On the accounts of the charity for the period |
Registered charity On the accounts of the |
SC047159 Period start date Period end date Day Month Year Day Month Year 01 Mar 2020 to 28 Feb 2021 |
|
|---|---|---|---|
| Set out on pages | ~~ | ~~ | |
| Respective responsibilities of trustees and examiner |
Respective responsibilities of |
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. |
|
| Basis of independent examiner’s statement |
Basis of independent | My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. |
|
| Independent examiner’s | Independent examiner’s | ||
| statement | In the course of my examination, no matter has come to my attention |
- which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
Signed: Date: 20 June 2021 Name: Relevant professional qualification(s) or body (if any): Address:
*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
APPENDIX 3
Disclosure section
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose
I have digitally signed the above to avoid the risk of passing
COVID-19 between households.