Linlithgow Scotch Hop SCIO Trustees, Annual Report and Financial Statements 1 January to 31 December 2025 Charity contact infomiation Registered address.. 32 Broomh8ad Park. Dunfermline, Ftfe KY12 OPT Charity number. SC046165 Charity Trustees Sue Anderson (Chair) Rory Davies (Treasurer) Janet Mundy {Secretary) Sheila McCutch8on Seonaid Scott Bryony Stocker (from 26° March 2025) Independent Examlner James Rigby FCMA 34 Barnton Grove Edinburgh EH4 8EJ Charity Purposes To advan the cause of Scottish music and dan through the cmrdination and running of a season of Scottish Dancing for All in Linlithgow in July and August each year and other related events. Trustee Recruitment At each AGM, the members may elect any fflember (unless helshe is debarred from manbership under clause 28) to be a chanty trustee. The board may at any time appoint any member (unless helshe is debarred from membership under clause 28} to be a charity trustee. Clause 33 At each AGM, all of the charity trustees must retire from Offi - but may then be rfrected under clause 31. Clause 34 A charity Ifustee retiring at an AGM will be deemed to have been re-elected unless.. _ 34.1 helshe adwses the board prior to the conclusion of the AGM that helshe does not to be re-appointed as a charity trustee.. or 34.2 an electton process was held al the AGM and helshe was not among those eleGtgJlre elected through that process". of 34.3 a resolulTron for the revelectbon of that charty trustee was put to the AGM and was carried. Page 1
Type of governing document SCIO was established by Constitution agreed by OSCR on 3 November 2015. The Constitution was revised on 26th March 2025 to all¢)w for remote participation in tntstees, and members. meetings. with confirmation of notificalion of changes received from OSCR on 2- April 2025. Trustee recruitment and appointment The individuals who signed Ihe charity trustee dedaration fonns which accompanied the application for incorporation of the organisation shdl be deemed to have been appointed by the members as charity trustees with effect from the dale of incorporation of the organisab.on on 3 November 2015. New trustee appointments can be made by the board at any time from existing members of the SCIO. The board may at any time appoint any non-member of the organisation to be a charY trustee either on the basis that helshe has bn nominated by a body with which the organisation has close conlact in the course of its activities or on the basis that hShe has specialist experien andlor skills which could be of assistance to the board. Statement of the charity's policy on reserves In any year income from ticket sales is hhlY weather dependent. We have therefore historically had a policy to ensure sufficient reserves to cover all 5 nights of the following season taking place indoors. The level of reseryes ensured that we had sufficient fijnds to cover costs during the period when we have been unable to run a full season of events. We have a surplus from 2025 of £2,899 and reserves of £9.314, which is sufficient to cover us in the unlikely event of three Ioss-making seasons. Page 2
Chair's report Our usual activities are running a series of 5 evenings of Scottish dan in Linlithgow on Wednesday evenings in JulylAugust every year, at Linlithgow Palace, with an altemative venue depending on the weather. In 2025, we were most fortunate that we were able lo dance at the Great Hall at the Pala all 5 evenings. As in 2024. numbers attending were restricted by remedial works being carried out at the Palace. We are very grateful to the trustees, volunteers, performers, supporters and everyone who attends for making this season so SucsSfUl. Particular mention goes to Patrick Steuart, as a member of the committee and much appreciated supporter, for providing safety lighting and help with promotion. as well as everything else that he does. We would also like to thank Historic Environment Scotland and their staff for their help with access to Linlithgow Palace as our main iconic venue. Su8 Anderson Chair Page 3
Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees- Signature Full name Position Date 2ozL Page 4
Independent Examiner's Report Rgport to the Linlilhgow Scotch Hop SCIO tru8teeslmember8 of Registgrod charfty numbor SC046165 On the accounts of the ¢h4rlty for tho period Period start date Month Period end dale Month Day Year 01 01 2025 31 12 Rè8pectlve The charity's l¥ustees are responsible for the preparation of the accounts in r68pon8lbllltleB of ac¢ordance with the tems of the Charilios and Trustee Investment IScotland} 2005 trustees and Oxamlner Act and the Char¢lies Accounts IS¢ollandl Regulations 20Ck8. The charity trustees consider that the audit requirement of Regulation 10{11 Idl of the Accounts Regulations does not apply. 11 is my responsibility to examine the accounts as required under section 44111 Icl of the Act and to slate whether particular matter8 have come to my attention. Day Year 2025 Ba818 of Indopendent My examination is Carried out in accordan¢g with Regulation 11 of the Charilios gxamlnorfi $tatom•nt Accounts Iscollandl Regulations 2006. An examination includes a review of the aecounling records kept by the charty and a comparison of the accoL¢nls presented w*th those records. It also includos con8idgralion of any unusual ilerns or disclosures in the 8ccounts and segks explanations ffom the Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, cons¢quenlly, I do not express an audit opinion on the accounts. Ind•pondont •xamln•rf8 In the course of my examination, no matter has coma to my attention.. •tat•mont which give8 me reasonable cause lo believe that in any material respèct the raquirements.. lo keep accounting record$ in accordance with section 44{1) la} ol the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare aceounls which accord with the accounting records and comply with Regulation 9 of the 2006 Aecounls Regulations have not t)een met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: £IL Name: /fkf Lz Relovant professional qualificatlonls}'. FGYA Addrns¥: -¥4- &6)klL ÈO i'hJSJA&p/ Page 5
Llnlthgow Scotch Hop SCIO Annual AGcounts 2025 rtfftomftmds Year 2024 { unreStrt I Inconw and Expenditurè In¢on £9.677 0,767 {e.g. %%iVI bck8151 £159 Grarrts IwhL trom •pxln¢ wrpcartl Evw)t (for OSCR, R¢cdpt• from"ath•r ¢h¥4blo £9.813 oth•r Exp•ndlturo ProDtkn lfiy¢r•, wl, prtnng £0 e43 145 EY•nts Ib•ndi. venu#•. c•rln• ¢} IbGk6tCosts Bands Worn IPlwrel £0 £0 £0 £497 £70Q Cadots £507 FlrytAld cokw Ingwwce {W £1,7 £100 £151 £31 IrwjrGtr i¥p> EqLlpmrht.tt•nt0nia Ipr?w¢e F¢YTr¥bF £33 8ank& Cash Balances Bal•n¢e• •tsrt of y•ar 8ar C8 £6.415 £3,$5 £3,6S9 £6.415 4 XJD totsl Incorn labov•l £9.677 £10,787 - DEDUCT total •xpendituYe labovel £8.778 £8.011 . lanCeS at •nd of year £9,314 É6,415 £8.415 £9,314 bckeb Surplu8 lor defftitl for year £2.899 Ei756 I cutify utlS 15 a true frcth treL*bY &toJrt¥rA SCIO. Othie¥. Tra[er. Palie v 2711202$