I rusteeo Annual Report for Souit)clean Hall SCIO for the pei:Kid to 31st March 2025 Southi .'}" l-lall aiid..Coniniunity Scottish ,1 •t4rity No: SC044518
Annual Report & FinancitFI St<ltements for Ihe year ending 31st March 2025 Scc ,-l*ll v4arily No SC044518 Index Page 3 Reference & Administrative Information Page 4 rrustees Annual Report: Sti ucture Governance & Management Objectives & Activities Page 5 Achievements & Performance Page 6 Financial Review & Statement of Trustees Page 7-10 .Diiu?l Accounts: Page 7 Receipts & Payments Account Page 7 Statement of Balances Page 8-10 Notes to the Accounts Page11 Independent Examiners Report
Annual Report & Financial Qtalements for the year ending 3191 March 2025 Scc I's'i r'harity No SC044518 Reference & Administrative Information Charity Name: Southdean Hall SCIO Scottish Charity No: sog44518 The Charltes Prlnclpal Address: Tlie Steadings Roundabouts Chesters Haiiick TD9 8TH Charities Trustees on date off approv. l iiicluding office held: Names of other trustees during the pprlod: Independent Examiner: Bankers: Bank of Scotland plc PO Box 1000 9x2 1LB
Annual Rep.In & Financial Staièments for the year ending 31sI March 2025 Scottish Charity No SC044518 .Aifient Structure, Governance & Manag,. Governing Document: The Southdean Hall became a SCIO on the 12th December 2013. Trustee Recruitment & Appointment: All trustees are elected at the AGM however recruitment is actively encouraged throughout the year by word of mouth within the catchmenl areas of the Hall. Objectives & Activities The Charities Charitable Purpese: As set out in the 'Constitution' and 'The Ch¢il"ities and Trustee Investments (Scotland) Act 2005, the purpose(s) of Southdean Hall SCIO are the following: The provision of recreational facilities or the organisation of recreational activities with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intpnded. Any other purpose that mail reasonab5y 'iie regarded as analogous to any of the preceding purposes. Summary of the main activities In relation to these objectives: To provide facilities for anvone frr)m the Southdean community and beyond to enjoy social, recreational and intellectual gatlierings in a safe and pleasant environment.
Aniiual Report & Financial qtalements for the year ending 3151 March 2025 Scoltisl.. Cbarily No SC044518 Achievement & Performance for 2,024-25 Welcome everyone, so 2024 was another great year for us, with plenty of money raised and the hall continues to be used regularly by various groups and individuals. Providing a very supportiva and inclusive space for the community. The committee remained rou the team and said goodbye to although we welcomed master baker) to who's support we all miss especially for her fluffy pets. Some of my personal highlights over the paat year has been.. The startup of a wonderful Toddler groun that meet once a month. A beautiful new cabinet housing our TV In the cosy back room • A regular yoga group keeping us all SUF,pIp A super Rideout gathering Cropswaps all over the village Open garden weekends: with the whole rMmittee providing wonderful teas and support, giving the hall funds a boost too New ventilation system A fabulous Southdean shobi which raised racord funds for the hall . A new dancing group Ever continuing and popular craft evenli)gs A wonderful Christmas with w". &)ath maPiin(J and market topped off with a fantastic Christmas tree A brilliant orkshop I"iOSted by Staffi Ward, no messy sock drawers in this village Library group continuing to provide a warm and social space for chat Looking forward we will be continuing to raise funds by events and grants to provide a warm and welcoming hall to its users and groups supporting them where we can by free heating and publicily through the newsletter, website and social media. Thank you all for the tiniL you give up in .iels.)ing run the hall and its events, it's very much appreciated and I look fL)rw'ard to anothe, ye.ar working with you all.
Ani'.u.Il Report & Financial Sitrlemenls for the year ending 3181 March 2025 ScottiLh ,.harily No SC044518 Financial Review Statement of Reserves Policy: The Hall Committee hold within the bank account the sum of £2000 as designated funds for future maintenance and on-going repairs. Furtiier funds will be added to this amount as and when the Committee feel there are sufficient funds to do so. Details of any deficlt: There was a deficit this year. the Trustees Will continue to monitor the finances and continue to fund raise. Details of Donated Facilities & Services: All the Trustees donate their tline to the rijnning of the hall, including meetings, fund raising, DIY maintenance and other hall aLtivities as iequired. Statement of Trustees Responsibilities The members of the Charity must prepare fip.ancial statements which give sufficient detail to enable an appreciation of the transactions of the Cnarity during the financial year. The members of the Charity are responsible for keeping propL2r accounting records which, on request, must reflect the financial position of the Charity at that til IlL.. This must be done to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005. the Charities Accounts (Scotland) Regulations 2006. They are also responsible for safeguardiriq tle assets of the Charity and must take reasonable steps for the prevention andlc)r detection n,. fraud and other irregularities, Approved by the Trustees and siqned 01 their behalf by., Dated:
Annual Report & Financial >tatcmenls for the year ending 31st March 2025 scotr.isb Charity No SC044518 Receipts & Payments Account Year Ended 31 St March 2025 Total 2025 Tota 2024 Receipls & Payments Account Receipts Cash Account Bank Account Notes Donations Receipts from Fund Raising Activitses Other Charitable Activities Grants 38,48 2,222.55 0.00 0.00 1,544.14 661.36 863.00 7,160.00 1.582.62 2,883.91 863.00 7,160.00 35.94 6,083.87 2,580.18 14,771.99 Total Receipts 2,261.03 10,228.50 12,489.53 23.471.98 Payments Expenses from Fund Raising ActiVitI8S Expenses from Ch8rilable Aclivilies Independent Examination 600.67 9.99 0.00 5,207.53 10,127.55 200.00 5,808.20 5,033.41 10,137.54 21,599.66 200.00 150.00 Total Payments 610.66 15,535.08 16.145.74 26,783.07 Net Receiptsl(P8ymenL.) Transfer between Funds 1,650.37 (1,530.00) 15,306.58) 13,656.21) 13,311.09) 1,530.00 Surplusl(Deflclt) for Year 120.37 (3,776.58) (3,656.21) {3,311 .09) Statement of Balances as at 31st March 2025 Cash Account Bank Account Total 2025 Total 2024 Balances at Start of Year SurplusllDeficit) for Year 259.48 120.37 5.898.86 6,158.34 9,469.43 (3,776.58) 13,656.21) (3.311.09) Balances at End of Year 379.85 2,122.28 2.502.13 6,158.34 Other Assets See Note 8 209.283 204,876 Llabllitles No Outstanding Liabilities
Annual Report & Financi81 Ql?tements for the year ending 3151 March 2025 Scottisli nharity No SC044518 Notes to the Accounts Cash Acr.ount Bank Account Total 2023 Total 2024 1 Receipts from Fund Raising Activitles Film Nights Other Functions Workshops Community Fund - Laura 255.50 1,801.05 166.00 0.00 20.00 99.42 541.94 0.00 275.50 1,900.47 707.94 0.00 285.78 5,118.09 0.00 680.00 2,222.55 661.36 2,883.91 6,083.87 2 OtheT Charitable Actlvltles Hall Lets SBC Lets Other Hires 0.00 0.00 0.00 0,00 0.00 780.00 83.00 0.00 0.00 223.90 780.00 1,018.98 83.00 0.00 0.00 1,337.33 Electric Meters Equipment Sales 0.00 863.00 863.00 2,580.18 3 Grants SBC - Craft Nights SBC - Rulelownhead Defibrill4tor SBC - Coronalion Grant BerwiGkshire Cost of Living Giant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 800.06 0.00 1,411.93 0.00 500.00 0.00 500.00 itr lJ14 Live Borders - Warm Welcome Space Soulhdean Community Council Awards For All Roxburgh Federation of Village Halls SBC - Community Events SBC 0.00 0.00 0.00 0.00 0.00 o.oo 0.00 0.00 0.00 3,000.00 3,000.00 1,160.00 0.00 1,638.00 0.00 100.00 0.00 9,822.00 3,000.00 0.00 3,000.00 0.00 1,160.00 0.00 0.00 7,160.00 7,160.00 14,771.99
Annual Pei)Ort & Financial SL%1 e.mants for the year ending 31st March 2025 Scottish i-liariiy No SC044518 Notes to the Accounts cnt'd Cash Ar.Lount Bank Account Total 2025 Total 2024 4 Expenses from Fund Raislng Activity S8C & Other Licence DVD'S & Other Evenl Costs Workshops Community Fund - Laura 10.00 565.67 2i.00 0.00 203.07 2,584.46 2,420.00 0.00 213.07 3,150.13 2,445.00 0.00 101.41 3,952.00 o.oo 980.00 600.67 5.207.53 5,808.20 5,033.41 5 Expenses Relating to Charltable Actlvlty Electricity Insurance Hall Keeping & Cleaning Broadband Printing & Stationery Hall Repairs & Maintenance Domain Name GiftslFlowers 0.00 0.00 0.00 0.00 0.00 0.00 iJ.00 ().00 1,939.89 753.56 0.00 559.96 0.00 6,874.14 0.00 0.00 1,939.89 2,201.04 753.56 729.60 0.00 421.01 559.96 438.36 0.00 0.00 6,874.14 21,790.89 0.00 21.99 0.00 50.00 9.99 10,127.55 10,137.54 21,599.66 6 Trustee Remuneratlon and Related Party Transactions The Trustees did not receive iny remui .JraliJn or expenses during the year. 7 Nature & Purpose of Funds The statements of account for the year show the financial figures generated by the running of the Soulhdean Hall. As per the Constitution funds raised L,y the Trustees are strictly for the use of the Hall and its activities. Grant Funds received this year and the balance brought fOard wer8 all expended during the financial there were no Restricted liinL4s lo carry forwarcl. Funds h8ld at the 3181 MarLh ?025 are ni i up of the following Unreslricted funds.. Cash Account Bank A¢Unt 379.85 2,122.28 Total Funds £2,502.13
Annual Report & Financial qld ments for the year ending 3151 March 2025 ScottisFI i=harily No SC044518 Notes to the Accounts cnt'd 8 Assets held by the Charity as at 31" March 2025 2024 Additions 2025 Village Hall General Hall Equipment Audio Visual Equipment Dimplex Heaters Multi Fuel StovelLog Burner Range Cookers Dishwasher 177,437.00 17,601.66 7,376.95 139.98 1,763.20 2,500.00 1,163.96 0.00 320.18 980.00 0.00 0.00 0.00 0.00 177,437.00 17,921.84 8,356.95 139.98 1,763.20 2,500.00 1,163.96 £207.982.75 £1,300.18 £209,282.93 Assets purchased with Grant funds are not '1{4d 10
Annual Report & Financi81 Sl ?leinents for the ye8r ending 3161 March 2025 Scollish Charity No SC044518 Independent Examlner's Report on the Accounts Report to the triJ¥lees of Southdean Hall SCIO Registerecl charity number SC044518 On the accounts of the charity for the period to 31 St March 2025 Set oiJt on Pages 7-10 Respective responsibilities of trustees and examiner The charity's trustees are responsible foi the preparation of the accounts in accordance with the terms of the Charities and Trustee Inveslment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations dops not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basls of independent examiner's state4nL,nt My examination is carried out in accordance with Regulation 11 of the Charities Accounts {Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison Oi kiiiti accour,l> presented with those records. It also includes consideration of any unusual iteims or disclosures in the accounts and seeks explanations from the trustees concerriliing any such matters. Tg,procedures undertaken do not provide all the evidence that would be required iy an audit and, c Iloequently, I do not express an audit opinion on the accounts. Independent examiner's statement In the course of my exalination, no matte- has come to my attention which gives me reasonable cause to f:+l".eve that in any maleri81 respect the requirements: to keep accounting records in ao.:Jrdance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounta Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Rb3ulatinos have not been met, or 2. to which, in my opinion, attention shodld be drawn in order to enable a proper understanding of the accounts to be reached.