-riends of Chitsmbo (FOCH) SCIO Trustees. Annual Report and Accounts for the year to 31" March 2024 Scottish Charity Incorporated Organisation (SCIO) Number SC044337 Contact address 15 Wesl Street Penicuik Midlolhian EH26 9DG
Current Trustees (to 31st March 2024) Name Role Date appointed/reappointed Date reslgned Wnternational Board Trustee, Chair 29101123 Trustee,Treasurer 24104122 Trustee, Secretary 29101123 28108123 TrusteelHonorary President 29101123 Trustee 29101123 Shadow Trustee 29101123 Oambian Board Trustee, Chair 29101123 rustee, Secretsry 29101123 5112123 Trustee 29101123 Twstee 29101123 Shadow Trustee 29101123 Trust 11102123 Recruitment and appointrnent of Trustees All of the Ass)aalion's trustees are appointed during the year. Governing document The Assoaation is a charitable incorporated organisation and the purposes and administratton arrangèments are set (xjt in our nStitu.0n. Charitable purposes
Our purposes, as recorded in our constttution. are the prevention or relief of poverty, the advancement of education, the advancement of health, the saving of lives, the advancement of citizenship or community development. Activities and achievements - Chalrperson's reporl Activities Our main activities since April 2022 have included.. l) Health care projects supported in Zambia by restricted and unresthcted charfty funds." l.q Projects supported In Zambia, by restricted funds.. Nurse Trainin Scholarshi s for financiall disadvanta ed students.- 11 supported students have completed our training scholarships since 2015, and 9 have qraduated. Most of these have obtained govemment posts. Of our 3 outgoing (2020 to 20231 students, one passed her finals and is now registered as a nurse. FOCH paid her registration costs {£100). One student failed his mock finals and was deferred to the next exam (Mav 20241. One failed 1 course and must resit his finals. FOCH will be absotbing these resit costs from aeneral funds. Selection of further students for FOCH Scholarships is underway. nPi eline A eal.. This project, part-funded by FOCH and part by First Aid Africa (FAA), was successfully completed and piped oxygen is now available at the bedside, and in the operating theatre. The oxygen generator itself, initiated by FOCH and funded by Scottish Government. via FAA, is now fully operational. undef the care of a well trained local staff member. There are a few snaggings to be completed on the shelter which houses the plant, before official commissioning by the Ministy of Health {MOH} can take place. FOCH still holds a surplus of £3,753, restricted to oxygen project activits'es. Mothers Waitin Shetter MWS Gt.. This multi-way collaboration, between the Whanganui Rolary Club. FOCH, UK., The Swanson Family Charity, Scotland., and Chttambo Hospital, is going very well. A successful Crowdfunding Appeal, together with large donations from 2 other organisations (Ihe Whanganui Rotary Club, North Island. New Zealand, and the Swanson Family Charity, Scotland), completed the fundraising phase of the project. In January 2024, we engaged the services of a skilled Procurement Officer al the Zambian Ministry of Health, to guide us through the tendering process. She visited Chitambo Mice, firstly to preside over a site visit for prospective contractors15° February 20241 and then for the bid opening and evaluation meeting for those 5 contractors who had submitted bids (8° March 2024). Following evaluation, MKP Contractors Limited was selected as the winning bidder. FOCH funded the Procurement Officerfs travel expenses, and those of the Chair of the Zambian Board. for attendance at those vital meetings (£272 and £384 respectively). At the end of the financial year (March 20241. the balance of restricted funds for the MWS was £27.432.
1.2 Projects supported, in Zambia, by unrestricted funds Ambulan maintenance funds." In March 2024, £1.000 was sent for annual maintenance of the Chitambo Centenary ambulance, donated by FOCH and other Scottish partners in 2008. This was a topup for funds sent in 2023, which had not fully been spent. This vehicle is ageing but being kept going by the skilled maintenance of the local ambulance crew. Staff Develo ment Scholah1 3 stsff development scholarships have been supported so far.. Theatre Nurse: A senior theatre nurse successfully completed a Bsc Nursing Degree and will graduate following submission of the research component of the course. FOCH funded him to attend an annual Theatre Nurses, Conferen (August 20231. In October 2023. we provided a further £140 topup to his annual fees, when his university increased the fees to include the research component. Radiography Technician.. A Chitsmbo Radiography Technician is now in the 4" year of his 5-year Radiography degree and is progressing well. Yearly tuition fees1£724) were paid in October 2023. On request. we also made a contribulion to a new smart phone to enable easier intemet access when working from home (£541. Medical Otricer: A senior Medical Officer requested assislance to undertake refresher training in maternity care; general surgery and orthopaedics. £1,333 was granted in March 2024. for maternity care, with a view to supporting further training in the future. A report will be provided on completion of the training. 2) Actlvities in Scotland/UK. supported by unrestrlcted charity fiinds remium.. £156 was paid to Keegan and Pennykidd Insurance SIDA annual membershi fee." £90 Annual insurance Brokers. Scolland's Intemational Develo was paid to SIDA. Penicuik Sforehouse Slall costs." 50/0 commission on stall goods." £95 Miscellaneous.. Contribution to FOCH IIP Anniversary celebratitm.. £50 ment Alliance 3) Fundraising activities to raise the above funds The above health and other projects are supported by regular. and one-off donations and fundraising activities.. i) Donations.. Règular donations." 12 donors are supporting us with regular (monthly or yeadyl donations amounting to £3.561 One-off donations." We also reiVed £21,703 in oneknoff donations since 1" April 2023, of which £18,920 was rostricted to the MWS projecL Membership fees.. 3 members paid £10 each in annual membership fèes: £30. Together, donations raised a totsl of £25,294. ii) Fundraisin activities Crowdfunding Appeal for Motherf s Waiting Shelter (Spring 2023) raised.. £7,979
Penicuik Storehouse Stall raised.. £2.331 Penicuik Street Fair Stalls Spring Street Fair12023) raised= £316 Christmas Street Fair raised- £249 Book royalties (Livingstone's Hospital) raised: £3 Gfft aid: £3,061 Together, these fundraising activities raised a total of £13,902 Total Income: £39,233 ."1 Ory•nisatlonal development." il Board recruilment.. Our Zambian Board is striving to build its caDacitv and has so far apDointed 3 new members induding a Nurse Tutor. Registered Nurse, and local Community Councillor. aci Buildin Half of our 12-strona Board is based in Zambia. We are strivina to transfer the balance of organisational power to them, including building their capacity for this role. We have not yet identified funding for this activty. iii) EducationlLearnin FOCH members continue to participate in Scolland's International Development Alliance (SIDA) training programmes and conferences. The FOCH UK Chair has also registered with SCVO, for information about their charity training porgrammes. FOCH is invited to present a paper on 'Transferring the balance of powerf at the SIDA Spring Conference, Edinburgh (16104124), and also to provide an exhibition stand at a cost of £100 to FOCH. We can sell some Zambian crafts to other conference delegates. Future directlons l) Prforltles (Aprll 2024 to March 2025).. Our main focus. in the cominq year. is to- i. Provide continued support for nurse training and staff development scholarships 2. Continue to contribute to ambulance maintenance. as indicated 3. Complete building and equipping of thè Chitambo Mother's Waiting Shelter {MWS} 4. Continue our organisational development including: Seeking grant funding for capacity building of Our organisation, particularly at the Zambian end. inclLbding hiring a Programrne C(Fordinator to help manage all in- country FOCH projects Strengthening our Funding Strategy to match our Organisational Strategy Increasing our paying membership and regular monthly donor pool 11) Planned fundraising events (2024/2025).. UK Participating in Penicuik Street Fairs (August and Christmas 20241 Zambian Cultural Evening (March 2025) Penicuik Storehouse stall (ongoing) Zambia Offers of further fundraising events by a Zambian-based member.
Regular consignments of Zambian crafts for sale on our Penicuik Storehouse stall, mostly paid through Zambian fundraising events. Key Risks and Going Concern Our key risks include.. The loss of ke volunteer5.' This is mitigated by our continuous efforts to attract new members. Finance The income for the year was £39,233 and we made payments of £5.974. leaving us with a surplus of £33,259 Trustee remuneration and expenses The trustees did not receive any remuneration during this period. Reserves We started the year with a bank balan of £8,987. At 31103124 we held cash at bank of £42,246.
Friends of Chitambo SCIO Receipts and Payments Account for the year ended 31st March 2024 Funds 202314 202213 Designate Unrestrictod Restrlcted Total Total Receipts Donations 3,932 21.362 25,294 4,710 Grants Fundraising 3,169 7,709 10,878 5,010 Gift Aid 3,061 3.061 Total recelpts 10,162 29,071 39,233 9,720 Paymer Cosl of charitable activitiès 2163 3,166 5.329 7,724 Fundraising costs 395 395 1,155 Govemance costs 250 250 236 Total payments 2,808 3,166 5,974 9,115 SurplusllDeficit) for year 7,354 25,905 33,259 605
Friends of Chitambo SCIO Statement of Balances as at 31st March 2024 Funds 2024 2023 Unrestricted Restrfcled Deslgnated Total Total Bank Balances Opening balances 3,707 5.280 8.987 8,382 Surplusl(Delril) for the year 7,354 25,905 33,259 605 Closing balances 11,061 31,185 42,246 8,987 Reserves Unrestricted 11.061 3,707 Restncted 31.185 5.280 Designated 42.246 8,987 Other assets Llabllltles Approvgd by the Trusteos and signed on their behalf Date: 20111124
Notss to th• accounts - for the year ended 31st March 2024 1 Basis of accounting These a¢¢ounls have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustees Investment (S¢ottandl Act 2005, and the Charities Accounts (Scotlandl Regulations 2006 {as amended} 2 Naturo and purpose of funds Unrestricted funds are those that may be used al the discretion of the trustees in fvrtherance of the objects of the charity. The trustees maintain a single unrestricted fund. Restricted funds may only used for specific purposes. During the year there was a net increase in these funds of £24,959 1202213'.£7401. comprising £2,063 for nurses training1202213'.£nil} plus £23819 for the mothers. shelter {202213'.£1,5261 3 Related party transactio No remunerabon was paid to the trustees during the year. Funds 202314 Unrestrlcted Restrlcted Designated Total 202213 Total 4 Receipts General Nurses training Mothers wailing shetter 10.162 10,162 3,94 25,122 8,194 3,949 25,122 1,526 9,720 10.162 29,071 39,233 5 Cost of charitable activities Nurses Training Ambulance maintenan Mothers wailing shelter Other 923 1.000 1,886 2,809 1,000 1.280 240 3,480 3.860 1,280 240 2.163 3,166 5,329 7,724 7 Fundraising costs Printing stall commission 300 95 300 95 958 395 395 1,155 6 Gov¢rnan¢• Insurance SIDA membership Bank charges 156 90 156 146 90 250 250 236
Independent Examiner's Report To the rnembers of Friends of Chitambo SCIO Scottish Charity Number SC04433 I report on the accounts of the charity for the year ended 31" March 2024. Respecttve responsibilities of trustees and examiner The charity 5tru5teesare responsible forthe preparation of the accounts in accordance with terms of the Charities and TrusteÉ¥ Investment (Scotlandl Art 2(XlS and the Charities Accounts Iscottandl Re8ulations 2CQ6 (as amended). The charity triJ5tees consider that the audit requirernert of Re8ulotion 10111 Idl of the Accounts Regulations does not apply. It is wny responsibility 10 exarnlne the accounts a5 required under Section 4411) Icl of the AU and to State whether porticular matters have come to my attention. Basis of iThJependent exarniner's statement My examination is carried out in accordantr with Regulation 11 of the Charities Accounts (Scotlandl Regulation% 2006 las amended). An examination includes a review of the accounting record5 kept by the charity and a comparison of the accounts presented with those fewrds. It also includes consideration of any unusual items or disclosures in the accounts. and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audil, and consequently l (b not express an audit opinion on the view given by the accounts. IndeDendent Examinerfs Ststement In the course of my examination, no rnatter has come to my attention l. whiih 8ive5 me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with Section 4411] (al of the 2005 Act and Regulation 4 of the 2(N36 Accounts Regulalions las amended). and e to prepare accounts which accord with the accounting fecords and comply with Regulation g of the 2CK)6 Accounts Regulations las amendèd) have not l*en met or 2. to whlch. In my opinion, attention should be drawn in order to enable a proper understsn(Jing of the accounts to be athed Date.. 17/iz/£t