2020-07-31-accounts - Got Soul (SCIO)

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Got Soul SCIO

Report and Financial Statements

For the year ended

31 July 2020

Charity Number: SC044178

Got Soul SCIO

Report and Financial Statements For the Year ended 31 July 2020

Contents	Pages
Trustees’ Annual Report	2 – 4
(Including Reference & Administrative Information)
Report of the Independent Examiner	5
Receipts and Payments Account	6
Statement of Balances	7
Notes to the Accounts	8 - 10

Got Soul SCIO

Trustees’ Annual Report For the Year ended 31 July 2020

The trustees are pleased to present their report and the financial statements for the year ended 31 July 2020.

Reference and Administrative Information

Charity Registration Scottish Charitable Incorporated Organisation (SCIO) SC044178 Registered Office EVOC 525 Ferry Road Edinburgh EH5 2FF Trustees The following served as trustees throughout the year end up to the date of this report: *The trustees note with sadness the death of Mark Baldwin on 24 November 2019 Independent Examiner Paul Clelland Accountancy Suite 1, First Floor West Clydeway House 813 South Street Glasgow G14 0BX

Structure, Governance and Management

Governing document

Got Soul SCIO is a Scottish Charitable Incorporated Organisation (SCIO), and a registered Scottish charity. The charity was established on 1 August 2013. The charity is governed under the terms of its Constitution, as agreed on incorporation and most recently updated in September 2015.

Recruitment and appointment of trustees

The trustees are the charity’s only members and they comprise the Board. The list of those who served as trustees during the year is shown above. Trustees are appointed by the Board. The maximum number of trustees is 9 and the minimum number 3. The Board meets every 2 months and at other times as required. Trustees have no liability to pay any sums if the charity is wound up.

Got Soul SCIO

Trustees’ Annual Report (continued)

Structure, Governance and Management (continued)

Trustee induction

New trustees receive an induction to the work of the charity and are encouraged to become familiar with the charity’s activities by attending choir workshops and events as appropriate.

Risk Management

The Trustees are responsible for the management of risks (including the safety of children) faced by the organisation and has conducted a review of the major risks to which the organisation is exposed and the systems established to mitigate those risks. We are satisfied that those systems are adequate to the level of risk.

Operational Management

Day-to-day running of the charity is delegated to the Creative Director and other staff.

Objectives & Activities

The principal objects of the charity are:

To advance community development by bringing people together, providing volunteering opportunities and bringing people out of isolation by involving them in a community activity.
To promote the advancement of the arts: through the appreciation, participation and making of soul music along with fun and simple choreographed movement.

To achieve these objectives, the charity:

provides recreational activities through participation in soul music choirs. Participation which is available to members of the public at large with the aim of improving the life of those affected by isolation, loneliness and life transitions such as divorce or bereavement.
runs two terms of 14 weekly workshops each culminating in a grand concert. Terms run February to May and September to December.
provides the opportunity to other charities (national and international) to fundraise at our community events. The end of term concert is open to all members of the public. Entrance is by tickets with concessions for those receiving benefits, the retired and children.

Achievements & Performance

Some of the principal achievements and activities of the charity, in support of the above objectives, during 2019-20 were:

Over the above period Got Soul partially delivered sessions to choirs in Edinburgh, Glasgow and Dundee. These choirs bring people together from all walks of life.
We started the season with Edinburgh Fringe 2019 gig, which was at Central Hall. It was a wonderful production, and everyone enjoyed it tremendously.
However, after the autumn season, COVID-19 put a complete stop to live choir sessions. Initially, we tried to deliver our work online, but this was before Zoom became so thoroughly available and before staff furlough.
The offices we shared became unavailable, access to paperwork and computers was non-existent and all we could try to do was wait for the summer and the end of pandemic. However, this did not materialise. The furlough and lockdown continued, our office venue remained closed and we were flying blind whilst appreciating that singing was considered the most infectious activity during the pandemic. Everyone was frustrated by the lack of information available at this difficult time. Scenario planning changed with each government restriction. Except for the activities in February and March 2020, all other activities ceased as the staff were furloughed.
These were very difficult and dark days for our charity. We have lost members of the Got Soul family and could not mourn them together, face to face.
3 -

Got Soul SCIO

Trustees’ Annual Report (continued)

Financial Review

Details of receipts and payments during the year are set out in the Receipts and Payments account on page 6. This is the first year the accounts of the charity have been prepared on a receipts and payments basis. Figures for the prior year, and balances brought forward, have been restated as required.

Receipts for the year amounted to £82,070 (2019: £128,549). Membership subscriptions totalling £40,923 (2019: £66,606) were received during the year. The remaining income was generated via grants, which totalled £17,133, donations which raised £7,888 (2019: £3,609) and concerts and community events which raised £14,945 (2019: £41,504). There was no receipt of gift aid reclaim during the year.

Payments decreased during the year, to £82,732 (2019: £142,513). There is further analysis of payments in note 6 to the accounts on page 10.

There was a deficit of payments over receipts of £662 (2019: £13,964). Unrestricted funds had a surplus of £85 and restricted funds had a deficit of £747.

Reserves Policy

The policy of the trustees is to retain sufficient free reserves to meet the charity’s operational costs for a minimum period of three months. At present, this equates to approximately £20,500. At 31 July 2020, unrestricted free reserves, represented by the charity’s general fund, amounted to £15,822. Despite the impact of the pandemic on the charity’s operations, the reserves increased slightly during the year. The trustees are continually working hard to ensure reserves will be grown to the desired level, by revising budgets to ensure the charity operates at a surplus in the current year.

Approved by the Trustees and signed on their behalf by:

Signed:

Name:

Date: 15[th] July 2021

Trustee

Report of the Indepedent Examiner To tho Trustees of Gol Soul SCIO I report on the accounts of Got Soul SCIO for the year ended 31 July 2020. which are set out on pages 6 to 10. Respective responsibilities of directors (trustees) and examiner The directors. as trustees of the charity, are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotlandl Act 2005 Ithe 2005 Act) and the Charities Accounts {Scollandl Regulations 2006. They consider that the audit requirement of Regulation 10111 lal to Icl of the Accounts Regulations does not apply. It is my responsibilty to examine the accounts as required under section 44111 (cl of the Act and to state whether paCUlar matters have come to my attention. Basis of independent examiner's statement My examination is earried out in aecordance with Regulation 11 of the Charities Aeeounts (Seotlandl Regulations 2006. An examination includes a review of the accounting records kept by the eharity and a comparison of the accounts presented wrth those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the tnjstees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examinerfs statement In the course of my examination, no matter has come lo my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance wrth seCt)n 44{1 } (al of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord wth the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met. or 2. to wthich, in my opinion. attention should be drawn in order to enable a proFer understanding of the accounts to be reached. Date: 161h July 2021 Member of the Instttute of Chartered Accountants of Scouand Paul Clelland Accountancy Suite 1, First Floor West Clydeway House 813 South Street Glasgow G14 OBX

Got Soul SCIO

Receipts and Payments Account for the year ended 31 July 2020

Got Soul SCIO

Statement of Balances as at 31 July 2020

Date: 15[th] July 2021

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Name: SC
Got Soul Trustee
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Got Soul SCIO Notes to the Accounts for the year ended 31 July 2020 1. Basis of Accounting These accounts have been wepared on the receios and payments basis in accordance bmth the Chanties and Trustee IrNeslment (Scotlandl Act 2005 and the Charities Accounts (Scotlandl Regulation5 2006 as amended. 2. Trustee Remuneration and Expenses During the year. the follobmng transactions took F4ace bmth trustees-. a trustee. recewed a salary of £30.800 {2019". £33.0001 in connection with her emplo>rmenl in the role of CreatNe Director. Pension contributions of £537 {2019. £6281 and emF4oyerfs national insurance of £1.31812019'. £1.3631 were also paid in connection wth this role. fundraising consultancy fees of £1.950 were paid to ovided to the charity. a trustee. for semces no other expenses were reimbursed lo trustees during the year12019.- tre1 expenses of £892 paid to one Iru51eel. 3. Movements in funds Balance at 1.8.19 Payment Balance Transfers at 31.1.20 Receipts Restated Unrestricted Funds General fvnd 15.737 79.070 78.985 15,822 Restricted Funds Dundee Choir Edinburgh Choir Glasgow Choir Total restricted funds 1.741 (1,7471 1.000 2.000 3.000 2.000 3.747 1.747 Total funds 17,484 82.070 82.732 16,822 Notes on funds." The Dundee Choir fund arose from grants receNed from WdriOU5 funders in the pyemous year. as shown in note 5. for the work of the choir in Dundee. The balance carried fotwaid 11 be spent in the subsequent year_ The Edffnburgh Choir fijnii arose from a grant receNed from the Nancy Massie Foundation for the work of the choir In Edinburgh. The balance carried forward wll be spent In the subsequent year. The Glasgow Choir nd arose from a grant received from the Gordon Fraser Charitat4e Trust foi the work of the choir in Glasgow_ The grant was fvlly spent dufing the year.

Got Soul SCIO Noles lo the A¢¢ounts {¢ontlnued) 4. t)onation$ and membBrship $ubscription$ Unrestricted Restricted Funds Funds Total 2020 Total 2019 Membership subscriF*ions Donations 40.923 7.888 48.811 40.923 66.606 3.609 70.215 48.811 5. Grants Coronawrus Job Retention Scheme Goidon Fra5ei Charitable Trust for Glasgow chr Nancy Massie Foundation for Edinburgh choir Garfield Weston Foundation Hugh Fraser Foundation for Glasgcw chr Souter Charitable Trust fLv Dundee choir PF Charitable Trust Aexander Moncur Trust for Dundee choir William S Phillips Fund for Dundee chr 14,133 14.133 2.000 1.000 5.000 3.000 2,000 2,000 1.000 1.000 14.000 14.133 3.000 17.133

Got Soul SCIO Noles lo the A¢¢ounts {¢ontlnued) 6. Payments Unrestricted Restricted Funds Funds Total 2020 Total 2019 Fundraising costs Fundraising trading- merchandise purchases Fundraising consuttancy 321 3.250 3.571 321 642 3,250 3,892 1.761 1.300 3.061 321 Staff costs Salaries Staff travel and training expenses 51,692 2.927 54.619 51.692 2.921 54.619 58,779 7.232 66.011 Community event Gosts Production costs Venue hire Guest star maslerclass Guest star fees & costs Musicians. fees Musicians. expenses Volunteers Printing & purchasing of music Training workshops support I sessional staff 1.100 23 1,123 6.416 4,805 938 21.889 1.913 304 175 10.288 46.728 969 256 204 232 3.195 5.956 1,226 209 18 77 1.429 2,982 2.195 465 309 4,624 8.938 Publicity Marketing consultancy Maiketing & promotion Advertising 3,090 1,986 75 369 3.165 2.355 5,200 4.394 50 5.076 5,520 Administralion Office Tent & insurance Office Tunning costs 1.465 3.475 4.940 1.465 3.475 4.587 4.453 9.040 Professional fees Accountancy Other pyofessional fees 4.423 4.423 5.610 1.650 7.260 4.423 4,423 Purchase of fixed assets 319 Govemance Independent examination Trustee expenses 400 450 400 450 Total payments 78.985 3.747 82.732 142.513 10