## **Got Soul SCIO** 

## **Report and Financial Statements** 

**For the year ended** 

**31 July 2020** 

**Charity Number: SC044178** 



## **Got Soul SCIO** 

## **Report and Financial Statements For the Year ended 31 July 2020** 

|**Contents**|**Pages**|
|---|---|
|Trustees’ Annual Report|2 – 4|
|(Including Reference & Administrative Information)||
|Report of the Independent Examiner|5|
|Receipts and Payments Account|6|
|Statement of Balances|7|
|Notes to the Accounts|8 - 10|



- 1 - 



## **Got Soul SCIO** 

## **Trustees’ Annual Report For the Year ended 31 July 2020** 

The trustees are pleased to present their report and the financial statements for the year ended 31 July 2020. 

## **Reference and Administrative Information** 

Charity Registration Scottish Charitable Incorporated Organisation (SCIO) SC044178 Registered Office EVOC 525 Ferry Road Edinburgh EH5 2FF Trustees The following served as trustees throughout the year end up to the date of this report: *The trustees note with sadness the death of Mark Baldwin on 24 November 2019 Independent Examiner Paul Clelland Accountancy Suite 1, First Floor West Clydeway House 813 South Street Glasgow G14 0BX 

## **Structure, Governance and Management** 

## _Governing document_ 

Got Soul SCIO is a Scottish Charitable Incorporated Organisation (SCIO), and a registered Scottish charity.  The charity was established on 1 August 2013.  The charity is governed under the terms of its Constitution, as agreed on incorporation and most recently updated in September 2015. 

## _Recruitment and appointment of trustees_ 

The trustees are the charity’s only members and they comprise the Board.  The list of those who served as trustees during the year is shown above.  Trustees are appointed by the Board. The maximum number of trustees is 9 and the minimum number 3. The Board meets every 2 months and at other times as required. Trustees have no liability to pay any sums if the charity is wound up. 

- 2 - 



## **Got Soul SCIO** 

## **Trustees’ Annual Report (continued)** 

## **Structure, Governance and Management (continued)** 

## _Trustee induction_ 

New trustees receive an induction to the work of the charity and are encouraged to become familiar with the charity’s activities by attending choir workshops and events as appropriate. 

## _Risk Management_ 

The Trustees are responsible for the management of risks (including the safety of children) faced by the organisation and has conducted a review of the major risks to which the organisation is exposed and the systems established to mitigate those risks.  We are satisfied that those systems are adequate to the level of risk. 

## _Operational Management_ 

Day-to-day running of the charity is delegated to the Creative Director and other staff. 

## **Objectives & Activities** 

The principal objects of the charity are: 

- To advance community development by bringing people together, providing volunteering opportunities and bringing people out of isolation by involving them in a community activity. 

- To promote the advancement of the arts: through the appreciation, participation and making of soul music along with fun and simple choreographed movement. 

To achieve these objectives, the charity: 

- provides recreational activities through participation in soul music choirs.  Participation which is available to members of the public at large with the aim of improving the life of those affected by isolation, loneliness and life transitions such as divorce or bereavement. 

- runs two terms of 14 weekly workshops each culminating in a grand concert. Terms run February to May and September to December. 

- provides the opportunity to other charities (national and international) to fundraise at our community events. The end of term concert is open to all members of the public. Entrance is by tickets with concessions for those receiving benefits, the retired and children. 

## **Achievements & Performance** 

Some of the principal achievements and activities of the charity, in support of the above objectives, during 2019-20 were: 

- Over the above period Got Soul partially delivered sessions to choirs in Edinburgh, Glasgow and Dundee. These choirs bring people together from all walks of life. 

- We started the season with Edinburgh Fringe 2019 gig, which was at Central Hall. It was a wonderful production, and everyone enjoyed it tremendously. 

- However, after the autumn season, COVID-19 put a complete stop to live choir sessions.  Initially, we tried to deliver our work online, but this was before Zoom became so thoroughly available and before staff furlough. 

- The offices we shared became unavailable, access to paperwork and computers was non-existent and all we could try to do was wait for the summer and the end of pandemic.  However, this did not materialise. The furlough and lockdown continued, our office venue remained closed and we were flying blind whilst appreciating that singing was considered the most infectious activity during the pandemic. Everyone was frustrated by the lack of information available at this difficult time.  Scenario planning changed with each government restriction.  Except for the activities in February and March 2020, all other activities ceased as the staff were furloughed. 

- These were very difficult and dark days for our charity. We have lost members of the Got Soul family and could not mourn them together, face to face. 

- 3 - 



## **Got Soul SCIO** 

## **Trustees’ Annual Report (continued)** 

## **Financial Review** 

Details of receipts and payments during the year are set out in the Receipts and Payments account on page 6. This is the first year the accounts of the charity have been prepared on a receipts and payments basis.  Figures for the prior year, and balances brought forward, have been restated as required. 

Receipts for the year amounted to £82,070 (2019: £128,549).  Membership subscriptions totalling £40,923 (2019: £66,606) were received during the year.  The remaining income was generated via grants, which totalled £17,133, donations which raised £7,888 (2019: £3,609) and concerts and community events which raised £14,945 (2019: £41,504).  There was no receipt of gift aid reclaim during the year. 

Payments decreased during the year, to £82,732 (2019: £142,513). There is further analysis of payments in note 6 to the accounts on page 10. 

There was a deficit of payments over receipts of £662 (2019: £13,964).  Unrestricted funds had a surplus of £85 and restricted funds had a deficit of £747. 

## _Reserves Policy_ 

The policy of the trustees is to retain sufficient free reserves to meet the charity’s operational costs for a minimum period of three months.  At present, this equates to approximately £20,500.  At 31 July 2020, unrestricted free reserves, represented by the charity’s general fund, amounted to £15,822.  Despite the impact of the pandemic on the charity’s operations, the reserves increased slightly during the year.  The trustees are continually working hard to ensure reserves will be grown to the desired level, by revising budgets to ensure the charity operates at a surplus in the current year. 

Approved by the Trustees and signed on their behalf by: 


**Signed:** 

**Name:** 

**Date: 15[th] July 2021** 

## **Trustee** 

- 4 - 



Report of the Indepedent Examiner
To tho Trustees of Gol Soul SCIO
I report on the accounts of Got Soul SCIO for the year ended 31 July 2020. which are set out on pages 6 to 10.
Respective responsibilities of directors (trustees) and examiner
The directors. as trustees of the charity, are responsible for the preparation of the accounts in accordance with the
terms of the Charities and Trustee Investment (Scotlandl Act 2005 Ithe 2005 Act) and the Charities Accounts
{Scollandl Regulations 2006. They consider that the audit requirement of Regulation 10111 lal to Icl of the
Accounts Regulations does not apply. It is my responsibilty to examine the accounts as required under section
44111 (cl of the Act and to state whether pa￿CUlar matters have come to my attention.
Basis of independent examiner's statement
My examination is earried out in aecordance with Regulation 11 of the Charities Aeeounts (Seotlandl Regulations
2006. An examination includes a review of the accounting records kept by the eharity and a comparison of the
accounts presented wrth those records. 11 also includes consideration of any unusual items or disclosures in the
accounts, and seeks explanations from the tnjstees concerning any such matters. The procedures undertaken do
not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion
on the view given by the accounts.
Independent examinerfs statement
In the course of my examination, no matter has come lo my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements..
to keep accounting records in accordance wrth seCt￿)n 44{1 } (al of the 2005 Act and Regulation 4 of the
2006 Accounts Regulations, and
to prepare accounts which accord wth the accounting records and comply with Regulation 9 of the 2006
Accounts Regulations
have not been met. or
2. to wthich, in my opinion. attention should be drawn in order to enable a proFer understanding of the accounts
to be reached.
Date: 161h July 2021
Member of the Instttute of Chartered Accountants of Scouand
Paul Clelland Accountancy
Suite 1, First Floor West
Clydeway House
813 South Street
Glasgow
G14 OBX

## **Got Soul SCIO** 

## **Receipts and Payments Account for the year ended 31 July 2020** 

- 6 - 



## **Got Soul SCIO** 

## **Statement of Balances as at 31 July 2020** 

**Date: 15[th] July 2021** 


**----- Start of picture text -----**<br>
Name:  SC<br>Got Soul Trustee<br>**----- End of picture text -----**<br>


- 7 - 



Got Soul SCIO
Notes to the Accounts for the year ended 31 July 2020
1. Basis of Accounting
These accounts have been wepared on the receios and payments basis in accordance bmth the
Chanties and Trustee IrNeslment (Scotlandl Act 2005 and the Charities Accounts (Scotlandl
Regulation5 2006 as amended.
2. Trustee Remuneration and Expenses
During the year. the follobmng transactions took F4ace bmth trustees-.
a trustee. recewed a salary of £30.800 {2019". £33.0001 in connection with her
emplo>rmenl in the role of CreatNe Director. Pension contributions of £537 {2019. £6281 and
emF4oyerfs national insurance of £1.31812019'. £1.3631 were also paid in connection wth this role.
fundraising consultancy fees of £1.950 were paid to
ovided to the charity.
a trustee. for semces
no other expenses were reimbursed lo trustees during the year12019.- tr￿e1 expenses of £892 paid
to one Iru51eel.
3. Movements in funds
Balance
at
1.8.19
Payment
Balance
Transfers at 31.1.20
Receipts
Restated
Unrestricted Funds
General fvnd
15.737
79.070
78.985
15,822
Restricted Funds
Dundee Choir
Edinburgh Choir
Glasgow Choir
Total restricted funds
1.741
(1,7471
1.000
2.000
3.000
2.000
3.747
1.747
Total funds
17,484
82.070
82.732
16,822
Notes on funds."
The Dundee Choir fund arose from grants receNed from WdriOU5 funders in the pyemous year. as shown in
note 5. for the work of the choir in Dundee. The balance carried fotwaid ￿11 be spent in the subsequent
year_
The Edffnburgh Choir fijnii arose from a grant receNed from the Nancy Massie Foundation for the work of
the choir In Edinburgh. The balance carried forward wll be spent In the subsequent year.
The Glasgow Choir ￿nd arose from a grant received from the Gordon Fraser Charitat4e Trust foi the work
of the choir in Glasgow_ The grant was fvlly spent dufing the year.

Got Soul SCIO
Noles lo the A¢¢ounts {¢ontlnued)
4. t)onation$ and membBrship $ubscription$
Unrestricted Restricted
Funds
Funds
Total
2020
Total
2019
Membership subscriF*ions
Donations
40.923
7.888
48.811
40.923
66.606
3.609
70.215
48.811
5. Grants
Coronawrus Job Retention Scheme
Goidon Fra5ei Charitable Trust for Glasgow ch￿r
Nancy Massie Foundation for Edinburgh choir
Garfield Weston Foundation
Hugh Fraser Foundation for Glasgcw ch￿r
Souter Charitable Trust fLv Dundee choir
PF Charitable Trust
Aexander Moncur Trust for Dundee choir
William S Phillips Fund for Dundee ch￿r
14,133
14.133
2.000
1.000
5.000
3.000
2,000
2,000
1.000
1.000
14.000
14.133
3.000
17.133

Got Soul SCIO
Noles lo the A¢¢ounts {¢ontlnued)
6. Payments
Unrestricted Restricted
Funds
Funds
Total
2020
Total
2019
Fundraising costs
Fundraising trading- merchandise purchases
Fundraising consuttancy
321
3.250
3.571
321
642
3,250
3,892
1.761
1.300
3.061
321
Staff costs
Salaries
Staff travel and training expenses
51,692
2.927
54.619
51.692
2.921
54.619
58,779
7.232
66.011
Community event Gosts
Production costs
Venue hire
Guest star maslerclass
Guest star fees & costs
Musicians. fees
Musicians. expenses
Volunteers
Printing & purchasing of music
Training workshops support I sessional staff
1.100
23
1,123
6.416
4,805
938
21.889
1.913
304
175
10.288
46.728
969
256
204
232
3.195
5.956
1,226
209
18
77
1.429
2,982
2.195
465
309
4,624
8.938
Publicity
Marketing consultancy
Maiketing & promotion
Advertising
3,090
1,986
75
369
3.165
2.355
5,200
4.394
50
5.076
5,520
Administralion
Office Tent & insurance
Office Tunning costs
1.465
3.475
4.940
1.465
3.475
4.587
4.453
9.040
Professional fees
Accountancy
Other pyofessional fees
4.423
4.423
5.610
1.650
7.260
4.423
4,423
Purchase of fixed assets
319
Govemance
Independent examination
Trustee expenses
400
450
400
450
Total payments
78.985
3.747
82.732
142.513
10