HANGE SCOTLAND Report of the TteeS and Financial Statements for the Year Ended 31 March 2021 Pag8 1
Contsnts of the Flnanclal Statements for the Year Ended 31 March 2021 Page Referen and Administrative Details Report of Ihe Trustees ststement of Financial Activtties Balance Sheet Notes to the FinarVal Statements Indep8nd8nt Examiner's Report 11 Page 2
Reference and Admlnistratlve Detsils for the Year Ended 31 March 2021 TRUSTEES PRINCIPAL ADDRESS The Kinning Park cOmeX 43 Comwell Street Glasgow G411BA REGISTERED CHARITY NUAIBER SC040081 INDEPENDENT EXAMINER Accfxintsplus Accountants Ltd 73 Victorfa Park Drive South Whiteinch. Glasgow G149NX BANKERS C0ratiVe Bank PO Box 250, Delf House Skelmersdale VIN8 6N Page 3
Report of the Trustses for the Year Ended 31 March 2021 The Twstees present their report with the financial ststements of the Charity for the year ended 31 March 2021. The trustees hwrfe adopted the provisions of Accounting and Reporbng by Charities.. Ststement of Recommended Practi applicable to charities preparing u1r accounts in aw)rdance with Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2015). OBJECTIVES AND ACTivmES Charitable Purposes Xchange Scotland promotes the advancement of eduotion, citizenship. community development. and sustsinability with a fOS Dn 8qualty and diversty. xnge Scotland achieves this through the facilitation and organisatK)n of loral and intemational volunteering projects, fomial and non4omial edur2tion. training. research and ¥thshOpS. Slgnificant Activitlos Xchange S¢oUand t2rries (xrt the following activibes In pursuit of its objectives and aims: Sending short-term. mi&temi and kffig-temi volunteer5- partilarlY those from disadvantaged bathgrounds- on fully or partialty-funded Intemational Volunteering Projects overseas. Hosting short short-tenn. mid-tefm arxl k)rvJ-term internatic*ial volunt8er3- particularly those from disadvantsged backgrounds- on fulty partially-fund8d International Volunteering Projects in Scotland. Sending individuals and groups on intemational youth exchanges and training opportunities. Training young people to deliver noTrformal educalK)nal adivitses in their local communtty and leading volunteering projects in Scolland and overs8as. Delivering non-fomial educational workshops and training. ACHIEVEMW AND PERFORMANCE Charitabl8 Activlt Xchange Scotland has experienced another challenging year. havtng had limtted capaaty and resour to deliver its obieclives and activilies due to the COVID-19 pandemic and the ongoing impacts of BrexiL The Trustees therefore agreed to "pause" the charity's activities until the volunteering landscape both in Scotland and globally becomes mre certain. The Trustees have used this op[u to consKler the fuiure of Xchange Scotland and explore ways in which the thartty rAn athieve its aims of advancing education, citizenship. community development and sustsinabilty, in light of the international volunteering funding landscape and potential logistical barriers to iniemati4Th1 travel. The Trustees have continued to maximise parthership opportunities. by looking at ways of collatorating and sharing ideas and best pradice with or9anisations sharing mmOn Page 4
principles. suth as Youthlink. Concordia and Venture TrusL This has also included participating in the Alliance Annual General Assembly and attending infonnation sessions held by the Welsh Centre for Intemational Affairs and UNA Exchange on their merger. The Trustees have participated in board developxnent days and brainStMIng sessions, and plan to hold further sessions to aid de¢isioTrmaknng about the chanws future. Board mernb8rship has remained stalle. H(AYever. the Trustees have agreed Ihat board expansion is necessary in order to increase the capaaty of the charity as Xthange Scotland adapts to a post-Brexit world in which COVID-19 restrictions may continue to adversely affect intemational volunteering. Page 5
FINANCIAL REVIEW Reserves Policy Th6 Trustees. known as the Executive Committ. believe that three months running costs is an appropriate level of r8serves in order to cover the timing dIfferenS betsyeen receipts and payments and to allow unexpected iierns of expenditure. At Balan date, unrestricted fr88 r8s6Nes of the charity Stocrfl at £6.493 (2019: £1.47T). Although this falls within the18v81 of reserves necessary. the committee are aware that this is primarily due to lack of activity in the year as a result of the COVID-19 pandemic and that fvrther efforts a required to ensure that a fimi financial plan for the chaiity is required for the future.. PLANS FOR THE FUTURE Thè Trustees have been considering the future of the organisatton which has been impacted by Brexit and by cov119. Advice Y11 be sought from our local contacts. similar organisations in the UK and also via the intemational partner5 of the Allian of European Voluntary Service Organisations. The fOS of the Trustees for the next year wli I be on the fijture direction of the organisation. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng Document Xchange Scotland is a Scottish Charilable IrKorporated Organisation (SCIO). It is govem8d by its nStitution which was adopled on 4 February 2014. Xchange Scotland was granted charitabl6 status by OSCR on 27 November 2008 and was converted to a SCIO on 15 April 2015. Recruitment and Appointment of New trustees The Executive Committee, which meets regularty. and not less than four times per calendar year. are the charity's trustees. Membership of the Executive Commtttee is open to all registered members of the charity and all volunteers that are based within the UK that have participated in an activty within the financial year. Truslees are elected at the Annual General Assembly. Under the conslitution. there must be a minimum of four and a maximum of eight trustees. The trustees may Copt a further four trustees rf they feel it is in the interest of the charity to do so. Key Management Remuneration Throughout this finanoal year, the charity was managed by the Twstees. known as the Executive Committee. who are all volunteer5. Approved by the Board of Trustees and signed on ts behalf A021 Page 6
Statemént of Recdpts and Payments for tho year ending 31 March 2020 Year ended 31 Year ended 31 Mar 21 Mar 20 funds fund Receipts Grdnts 5775 696 6471 1641 ReIpts from other tharitable activlties 209 1558 1767 1344 Totsl ceipts 5984 2254 8238 2T15 Payments Cost of charitable activities 2254 4147 Accounting costs Totsl payments 2254 3223 5099 Surplus/deficit for the year Trdnsfers between fund5 5015 123241 Surplusldeficit for the year 5015 5015 {23241 Page 7
Statsmerrt of Balances - As at 31 March 2020 Unrestricted Restricted Year 2021 Year 2020 Opening cash at bank and at hand Surplus/lDeficit) for the year 781 696 1477 3801 5015 5015 123241 CSosing cash at bank and in hand 6493 6493 1477 The financial statements were approved on behalf of the Board of Trustees by on Agf Page 8
Notes to the accounts - for the year ended 31 Alarch 2021 Basis of accounting These accounts have been prepared on the ReIpts and Payments basis in a{Xrdan with the Charities & Trustee Inveslment (Scotland) Act 2005 and the Charities Accounts {Scotland) Regulations 2006 (as amended) Nature and purposè of funds Unrestricted funds are those that may be used at the dis(¥etion of the trustees in furtherance of the objects of the charity. Restricted fvnds rnay only be used for specific purposes. Restrictions arise when spec#fied by the donor or when fUrS are rdised for specific purposes. Related party transactions No remuneration was paid to Ihe trustees or any fxmnected persons during the year {2019.'Nil) Grants rerAfved Total 2021 Totsl 2020 Erasmus+ NOMADS Erasmus+ Buildpea 1449 1449 5022 1641 4326 696 1.641 6471 1641 Receipts from other charitable actlvities Totsl 2021 Totsl 2020 234 Auchendrain workcamp Dean Castle workcamp Alliance 350 550 209 1558 1767 1.134 1767 1134 Page 9
Payments relating dlrectty to charltable actlvltles salary costs IT 696 696 118 1.425 145 118 Insurance Accounting Membership5 Training Travel & Subsistsnce Payroll fees Projett expen5e5 356 942 591 811 811 1558 58 l(KJ9 2254 3223 5,098 Transfers betweèn funds No transfers beeen funds were made in the year to 31 March 2020 Page 10
I report on the accounts of the tharity for the year ended 31 March 2021 which are set out on pages 5 to 9. Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of the a)Unts in accordance with the temis of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scolland) Regulations 2006 {as amended). The charity trustees )nSIder that the audit requirement of Regulation 10(1) Id) of the 2006 A(Eounts Regulations does not apply. It is my responsibility to examine the accounts as required under tIOn 44(1) (c) of the Act and to slats whether particular matters have come to my attention. Basis of independent examiner's statement My examination is carried out in accordance with Regulation 11 of Ihe 2006 Accounts Regulations. An examination includes a rewew of the acUnting records kept by the charity and a comparison of the accounts pSented with those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audi( and cxjnsequenuy I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no matter has (x)me to my attention vthith gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordarice with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounling records and comply with Regulation 9 of the 2006 Accounts Regulations have not been mel, or to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: Page 11
I reporton the attountsofthe drItyfOrthe yearended 31 Marth 2021 whith areset out on pages 5 to 9. ResptIve responsibiiaie5 of twstees and examiner The charws trustees are responsIefor the preparation ofthe aco)unts *) a¢xordance with the tetms ofthe Charibes and Trustse Investsment (Scolland)Act 2005 and the Chartties A(Lounts {ScolJand) RegulatiorFs 2006 (as aMded}. The tharity tNstees nSiderthat the audt requirementofRegulation 10(1) (d) ofthe 2006Accounts Regulationsdoes not apply. It is my responsibilty to examine the accounts as requred uftdwsecli 44(1} (¢) ofthekt and to state whether partiojlar matters have o)me to my attention. Basis of indèpendent examinefs StateThnt My examination is carried out in accordance with Regulation 11 of the 2006A£counts Regulatk)ns.Nn examination indudes a reNiew ofthe acxx)unting records kept bythe chartty and a comparison of the 8C(x)unts presented with those rrds. Italso indudes consideration ofany unusual items or disdosures in the acunts, and seeks gxplanations from the trustees concerning any such rnatters. The prc¢edures undertakerF do not prov¥Je au the evKlence that would be quire(l in an audil and con5equenty I do not express an aLKlii opinion on the view gNen by the a¢coun Independentexamlnets statement In the course of my examinatK)n, no matter has come to my attentn¥1th gNes me reasonable cause to belEvethat in any material respectthe requirements: to keep accountfjig records in ac1xdanryth Sedw)n 44(1) (a) ofthe21)05Act and Regutation 4 of the 2006kcY)unts Rttgulations to prepare accountswhich accord vth the arwunkng reojrds ar o)rnptywith Regulation 9 of the 21)06Pocounts Regulations have not been met. <Jrto which. in m inion, attenlion should be drawn in order to enable a Date: stk AusJsk 2011