Charity Number
SC039952
Drumchapel Caravan Project
Report and Financial Statements
For the Year Ended 31 March 2024
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Contents
| Page | |
|---|---|
| Reference and Administration Details | 3 |
| Trustees' Annual Report | 4 - 6 |
| Independent Examiner's Report | 7 |
| Receipts and Payments Account | 8 |
| Statement of Balances | 9 |
| Notes to the Accounts | 10 - 13 |
Page 2 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Reference and Administration Details
| Charity Name | Drumchapel Caravan Project | |
|---|---|---|
| Trading Name | The Caravan Project | |
| Charity Number | SC039952 | |
| Principal Address | Knightswood Community Centre | |
| 201 Alderman Road | ||
| Glasgow | ||
| G13 3DD | ||
| Trustees | ||
| Members | 3D Drumchapel | Loretto Housing |
| Buddies Nursery | Milton Local Housing Association | |
| Clydeside Tenant Partnership | New Fossils | |
| Connect Community Trust | North United Communities | |
| Community Central Hall | North West Women's Centre | |
| Community Connections Project | Partners in Advocacy | |
| Cube Housing Association | Pineview Housing Association | |
| DRC Generations | Quarriers | |
| Drumchapel Money Advice Project | Rathbone | |
| Drumchapel Women's Aid | Rowena Nursery | |
| Easthall Residents Association | St Mungo’s Foundation | |
| Family Addiction Support Service | Stepping Stones for Families | |
| Fare | The Richmond Fellowship Scotland | |
| G15 Youth Project | The Seniors Centre | |
| Glasgow East End Carers Centre | Tookspeak | |
| Glasgow North East Carers Centre | Toryglen Community Hall | |
| Glasgow Housing Association | West Glasgow Carers Centre | |
| Knightswood Local Housing Association | West Tenant Partnership Homes | |
| Lambhill Stables | Young Peoples Futures | |
| Linkes Community Rooms | YOMO | |
| Banker | Unity Trust Bank Plc | |
| 9 Brindley Place | ||
| Birmingham | ||
| B1 2HB | ||
| Independent Examiner | ||
| Brett Nicholls Associates | ||
| Herbert House | ||
| 24 Herbert Street | ||
| Glasgow | ||
| G20 6NB |
Page 3 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Trustees' Annual Report
The trustees present their Report and Accounts for the Year Ended 31 March 2024
Structure, Governance and Management
Governing Document
The project is a Scottish Charitable Incorporated set up by a constitution which sets out objectives and the administrative framework within which the charity operates.
Membership
Membership of the charity is open to any organisation who is nominated by an organisation that supports the aims of the charity. The charity currently has 40 members, all of whom have nominated an individual to represent them. All individuals nominated by a member are eligible to seek election as a trustee of the charity.
Charity Trustees
A minimum of 3 and a maximum of 15 trustees manage the charity. Trustees are elected at the Annual General Meeting.
Recruitment and appointment of Trustees
All of the project's trustees are appointed or reappointed by the members at our Annual General Meeting that is held on an annual basis. All trustees must be nominated by a member organisation, be co-opted by the Trustee board or through an external recruitment process.
Trustee Induction and Training
A trustee induction pack is reviewed and produced every year prior to the first meeting of the trustees after the AGM.
Key Management Remuneration
In the opinion of the Trustees there is one member of key management, which is the General Manager. The total costs to the charity for this post in the year was £47,677 (2023 - £47,682).
Objectives and Activities
Charitable Purposes
The primary purpose of the project is to provide affordable holidays and respite to disadvantaged families. All of the families we work with live on a very low income. For them, a holiday is not a luxury; it is an essential break to help them cope with difficult circumstances. For many, this will be their first-ever holiday.
Page 4 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Trustees' Annual Report
Achievements and Performance
The 2023/24 financial year has continued to be extremely challenging, due to:
•Continued inflationary pressures leading to a sharp increase in costs. Haven have increased site fees by nearly 20% in the last 2 years.
-
•Client income still struggled to reach pre pandemic levels.
-
•The age and condition of caravans led to a higher-than-average repair / maintenance costs
•Loss of long-term funders coupled with unsuccessful fundraising campaign- 17% success rate (2 out of 12 bids) placed were successful, versus previous 83% success rate over previous years.
In spite of these challenges, we have been successful over the last year in terms of delivering against our targets and outcomes.
We have provided a total of 1643 people living in Glasgow on a low income and facing challenging circumstances with access to week long respite holidays and free days out ensuring that families will have access to the right break at the right time for them.
Respite Holiday Programme
We provided 443 people with a with one week respite holiday at one of our 4 Caravans situated at Haven Craig Tara resort in Ayr. As well as providing families with a one-week break we will also provided:
•A free food hamper, reducing the cost of the holiday whilst encouraging families to eat more healthily whilst on holiday;
- •Free entertainment complex passes, providing access to the show bar, family bar, pool, and more;
•A discount card providing 50% off all paid-for activities on site and 15% off all other purchases on site.
Our transport service remained suspended due to the continued extra costs of providing professional COVID level cleans.
Wider Social Tourism Opportunities
We have set ourselves a target of providing 3000 people with a wider social-tourism opportunities such as overnight hotel stays and free days out over the next 3 years. In 2023/24 we made significant progress towards that target by providing over 1200 people with a BIG DAY OUT. Crucial to achieving this was the following partnerships:
•We continued partnership with Knightswood CE Centre, IGNITE Theatre Group and the Glasgow Recovery Network to provide a weekly cinema day for people within the Knightswood areas struggling with the cost-of-living crisis. Attendees would receive a hot meal, a chance to meet new people and a free movie. Weekly attendance sat at between 80-100 participants.
•We worked with the Linkes Group to provide a BIG DAY OUT for 70 people.
•Working with New Hope Community to provide 80 people with day out.
Page 5 of 13
Dr]Kape1C8r8Van Pr(4eLt Report•rxlAuowts f(Ythe Year EThJed 31 Marth2024 Trtee$. AnNMI Reiwt FinarKial Revi8w Reserves Pol Ourre5ewves at 31 Marth 2024 We £12.73412023- £29A)181. of wlNch£3J)6312023- £4.750}We f(Krestricted purw5es. The remaining balae of £9,671 is unrestricted12023- £242681. (rn1 dep)sits are @amiaed separatÈ. Our rK)licy sets a minimurn tar8etlorfree reserves atthe estimated totslcosts of dosure olthe chartty atKJthe ryoirE running of the tharity fora peroij of ai 3$1 the m¢y)ths. This am(u)ts 10 £21.06412023-£245751. The trustees a awa this rM)licy is rv)i Ing metarxl airn to txikl unrestrrted reserves thrOh C{tinl 8enerdtK)n. FinnciolRewew The chartiy incutred a net deficitd £16.2841orthe yearen(kd 31 March 202412023- £23.4841. At31 March 2024 re5ewves stood at £12,73412023-£29,o181,th £9,67112023-£242681 lre th¥esbirtedand £313(2023- £4,7} bei testricted. Fuknre 2024125 will a imNntyarforthQ charity, wewl: •Generate addonal Irne IN charEing wr(aravan H(AKJay delivery m(Mlel. In 2024125we TrMII i)ffera mixof 3.4and 7 night breaks toenaNe us tooffer m¢ye Fdid3ys than Èver [ore while greatty inueas1 (Kjr dienr irmne. •&tinuet0 txjild oU[hety sCessful NG DAY our FtrtEramme. bulk11 on (xWeSting partnerships with kxal leisure and tourism providets incIL1 L(th L£m(l Sea Lrfe.n Space. GlasBtrwSoerfe Centre.M* aimt¥rE Academy. Gk3$g Music Studios,Scottish Mask a1 PuppetTheatre,Websterfs Theatre and H(Xef[AnArt Ltwer. •Delwer tW(kIng events for refertal parttEt5 and tWri5m irKILStry partwE to facilttate a greaterunderstanthng of the ba15 toa(51[ t(xMNn. •Launth a lundrai5ing campa airned atsecurirE 5EnrfKantfwwJiwE frE¥n Tru5taThJ F(wJrK1ata[Vj cornrnunity fundraising sources. •Restruciurin8 eyisting (kbt payments to Havento I1p(aShI&m re[gOtiati ((Xbtract5 tOwede (x)5tsforrenL [knes. broalknndeic GthrfCtyKern The Caravan PTciectfatrs a drffKultand uwKertain 2024125 finarKialyeai. We rEedto raise substantial fLwK15 while aL50 kK)king atefficiency savings to ensure we Lxjntinue as a'g(xrE £Cerrf. We thatty taking the steps listed atxwe can secure the thartbesfirture. OLT&)ard ol Twustee5 wll £tit0 MtiXthe stiuationand tske acb(mto rntbgate risk where w$sie. The twstees (kclarethat Ve apKw<ved rekK¥talxve. ,tees'. Date.. 17th DecemiEr 2024 Page Gof 13
Report and Accounts for the Year Ended 31 March 2024
Drumchapel Caravan Project
Independent Examiner's Report
| Report to the trustees/members of | Drumchapel Caravan Project |
|---|---|
| Registered charity number | SC039952 |
| Accounts of the charity for the period | 1 April 2023 to 31 March 2024 |
| Set out on pages | 8 - 13 |
Respective responsibilities of trustees and examiner:
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner's statement:
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
Independent Examiner's statement:
In the course of my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements to:
-
keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
-
prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…............................................
Date:
Fellow of Association of Chartered Certified Accountants Brett Nicholls Associates
Herbert House, 24 Herbert Street, Glasgow, G20 6NB
Page 7 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Receipts and Payments Account
| Receipts Notes Donations 3 Grants 4 Charitable Activities Income 5 Payments Charitable Activities Costs 6 Support Costs 7 Total Payments Net Receipts/-Payments Funds Brought Forward Funds Carried Forward 9 |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 385 - 385 - 42,750 42,750 17,781 - 17,781 18,166 42,750 60,916 30,912 44,437 75,349 1,851 - 1,851 32,763 44,437 77,200 32,763 44,437 77,200 (14,597) (1,687) (16,284) 24,268 4,750 29,018 9,671 3,063 12,734 |
2023 Total £ 70 54,230 20,515 |
|---|---|---|
| 74,815 | ||
| 96,535 1,764 |
||
| 98,299 | ||
| 98,299 | ||
| (23,484) | ||
| 52,502 29,018 |
The notes on pages 10 to 13 form an integral part of these accounts. All income and expenditure during the year was unrestricted.
Page 8 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Statement of Balances
| Opening Cash and Bank Balances Surplus/-Deficit for the year Closing Cash and Bank Balances |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 24,268 4,750 29,018 (14,597) (1,687) (16,284) 9,671 3,063 12,734 |
2023 Total £ 52,502 (23,484) |
|---|---|---|
| 29,018 |
Signed on behalf of the trustees:
.....
Date: 17th December 2024
Page 9 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Notes to the Accounts
1. General Information
Drumchapel Caravan Project (SCIO) ("the charity") is a Scottish Charitable Incorporated Organisation governed by its constitution. It was registered as an unicorporated association in Scotland (registered number SC039952) on 15 October 2008 and was incorporated as a SCIO on 14 March 2013. Its registered address is Knightswood Community Centre, 201 Alderman Road, Glasgow, G13 3DD.
2. Basis of Preparation
These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
| 3. Donations Donations 4. Grants Endrick Trust Glasgow City Council Big Lottery Fund Glasgow Care Foundation Andrew & Mary Little Trust Shared Care Scotland 5. Charitable Activities Income Rental Revenue |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 385 - 385 Unrestricted Restricted Total Funds Funds Funds £ £ £ - 3,000 3,000 - 1,500 1,500 - 36,750 36,750 - 1,000 1,000 - 500 500 - - - - 42,750 42,750 Unrestricted Restricted Total Funds Funds Funds £ £ £ 17,781 - 17,781 |
2023 Total £ 70 |
|---|---|---|
| 2023 Total £ - - 42,750 1,000 500 9,980 |
||
| 54,230 | ||
| 2023 Total £ 20,515 |
Page 10 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Notes to the Accounts
| 6. Charitable Activities Costs Salaries Employer's Pensions Payroll fees Site Fees Cleaning costs Repairs and maintanace Fuel/Travel Grant repaid Heat and light Rent Big Day Out Internet & Telephone Accomodation Postage/ Stationery Website designing and hosting Insurance Miscellaneous |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 3,327 38,437 41,764 1,700 - 1,700 480 - 480 7,636 1,500 9,136 7,667 500 8,167 - 2,945 2,945 2,082 - 2,082 - - - 1,718 - 1,718 3,851 55 3,906 438 - 438 663 1,000 1,663 270 - 270 38 - 38 - - - 454 - 454 588 - 588 30,912 44,437 75,349 |
2023 Total £ 50,471 1,701 678 18,999 3,302 7,046 2,500 3,180 - 3,720 430 1,759 - 106 75 911 1,657 |
|---|---|---|
| 96,535 |
Page 11 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Notes to the Accounts
| 7. Support Costs Accounting - Independent Examination Bank services charges |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 1,692 - 1,692 159 - 159 1,851 - 1,851 |
2023 Total £ 1,620 144 |
|---|---|---|
| 1,764 |
8. Related Party Transactions
The trustees received no remuneration or expenses during the year (2023: Nil).
All trustees are not allowed to participate in discussions or decisions on transactions where they have an interest.
In addition, all trustees are asked to complete a register of interest form, interests declared by trustees on the 31st March 2024 were as follows:
– Employee of Arcadis Limited.
– Student at the University of Dundee.
– Employee of Clydesdale Bank.
– Employee of Scottish Canals.
Trustees did not declare any shares or investments, gifts or hospitality, relations to service users, contractual or other conflicts in line with our policy.
Page 12 of 13
Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024
Notes to the Accounts
| 9. Funds Analysis | Opening | Closing | Closing | |||
|---|---|---|---|---|---|---|
| Balance | Balance | |||||
| Unrestricted | 1 April 23 | Receipts | Payments | Transfers | 31 | Mar 24 |
| General | 24,268 | 18,166 | (32,763) | - | 9,671 | |
| Restricted | ||||||
| Endrick Trust | - | 3,000 | (3,000) | - | - | |
| Glasgow City Council | - | 1,500 | (1,500) | - | - | |
| Big Lottery Fund | 4,750 | 36,750 | (38,437) | - | 3,063 | |
| The Glasgow Care | - | 1,000 | (1,000) | - | - | |
| Foundation | ||||||
| Andrew & Mary Elizabeth | - | 500 | (500) | - | - | |
| Little Trust | ||||||
| 4,750 | 42,750 | (44,437) | - | 3,063 | ||
| Grand Total | 29,018 | 60,916 | (77,200) | - | 12,734 | |
| Purposes of Funds | ||||||
| General Fund | - The unrestricted, 'free reserves' of the charity | |||||
| Endrick Trust | - For general | charitable activities | ||||
| Glasgow City Council | - For general | charitable activities | ||||
| Big Lottery Fund | - For the charity to continue to | be able to provide holidays to those in need in | ||||
| Drumchapel and its environs | ||||||
| The Glasgow Care Foundation | - For the delivery of free holidays to families with the most need | |||||
| Andrew & Mary Elizabeth Little | - For general | charitable activities | ||||
| Charitable Trust | ||||||
| Shared Care | - For a disability holiday programme |
Page 13 of 13