**Charity Number** **SC039952** ## **Drumchapel Caravan Project** **Report and Financial Statements** **For the Year Ended 31 March 2024** **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Contents** ||_Page_| |---|---| |Reference and Administration Details|3| |Trustees' Annual Report|4 - 6| |Independent Examiner's Report|7| |Receipts and Payments Account|8| |Statement of Balances|9| |Notes to the Accounts|10 - 13| Page 2 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Reference and Administration Details** |**Charity Name**|Drumchapel Caravan Project|| |---|---|---| |**Trading Name**|The Caravan Project|| |**Charity Number**|SC039952|| |**Principal Address**|Knightswood Community Centre|| ||201 Alderman Road|| ||Glasgow|| ||G13 3DD|| |**Trustees**||| |**Members**|3D Drumchapel|Loretto Housing| ||Buddies Nursery|Milton Local Housing Association| ||Clydeside Tenant Partnership|New Fossils| ||Connect Community Trust|North United Communities| ||Community Central Hall|North West Women's Centre| ||Community Connections Project|Partners in Advocacy| ||Cube Housing Association|Pineview Housing Association| ||DRC Generations|Quarriers| ||Drumchapel Money Advice Project|Rathbone| ||Drumchapel Women's Aid|Rowena Nursery| ||Easthall Residents Association|St Mungo’s Foundation| ||Family Addiction Support Service|Stepping Stones for Families| ||Fare|The Richmond Fellowship Scotland| ||G15 Youth Project|The Seniors Centre| ||Glasgow East End Carers Centre|Tookspeak| ||Glasgow North East Carers Centre|Toryglen Community Hall| ||Glasgow Housing Association|West Glasgow Carers Centre| ||Knightswood Local Housing Association|West Tenant Partnership Homes| ||Lambhill Stables|Young Peoples Futures| ||Linkes Community Rooms|YOMO| |**Banker**|Unity Trust Bank Plc|| ||9 Brindley Place|| ||Birmingham|| ||B1 2HB|| |**Independent Examiner**||| ||Brett Nicholls Associates|| ||Herbert House|| ||24 Herbert Street|| ||Glasgow|| ||G20 6NB|| Page 3 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Trustees' Annual Report** The trustees present their Report and Accounts for the Year Ended 31 March 2024 ## **Structure, Governance and Management** ## _Governing Document_ The project is a Scottish Charitable Incorporated set up by a constitution which sets out objectives and the administrative framework within which the charity operates. ## _Membership_ Membership of the charity is open to any organisation who is nominated by an organisation that supports the aims of the charity. The charity currently has 40 members, all of whom have nominated an individual to represent them. All individuals nominated by a member are eligible to seek election as a trustee of the charity. ## _Charity Trustees_ A minimum of 3 and a maximum of 15 trustees manage the charity. Trustees are elected at the Annual General Meeting. ## _Recruitment and appointment of Trustees_ All of the project's trustees are appointed or reappointed by the members at our Annual General Meeting that is held on an annual basis. All trustees must be nominated by a member organisation, be co-opted by the Trustee board or through an external recruitment process. ## _Trustee Induction and Training_ A trustee induction pack is reviewed and produced every year prior to the first meeting of the trustees after the AGM. ## _Key Management Remuneration_ In the opinion of the Trustees there is one member of key management, which is the General Manager. The total costs to the charity for this post in the year was £47,677 (2023 - £47,682). ## **Objectives and Activities** ## _Charitable Purposes_ The primary purpose of the project is to provide affordable holidays and respite to disadvantaged families. All of the families we work with live on a very low income. For them, a holiday is not a luxury; it is an essential break to help them cope with difficult circumstances. For many, this will be their first-ever holiday. Page 4 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Trustees' Annual Report** ## **Achievements and Performance** The 2023/24 financial year has continued to be extremely challenging, due to: •Continued inflationary pressures leading to a sharp increase in costs. Haven have increased site fees by nearly 20% in the last 2 years. - •Client income still struggled to reach pre pandemic levels. - •The age and condition of caravans led to a higher-than-average repair / maintenance costs •Loss of long-term funders coupled with unsuccessful fundraising campaign- 17% success rate (2 out of 12 bids) placed were successful, versus previous 83% success rate over previous years. In spite of these challenges, we have been successful over the last year in terms of delivering against our targets and outcomes. We have provided a total of 1643 people living in Glasgow on a low income and facing challenging circumstances with access to week long respite holidays and free days out ensuring that families will have access to the right break at the right time for them. ## **Respite Holiday Programme** We provided 443 people with a with one week respite holiday at one of our 4 Caravans situated at Haven Craig Tara resort in Ayr. As well as providing families with a one-week break we will also provided: •A free food hamper, reducing the cost of the holiday whilst encouraging families to eat more healthily whilst on holiday; - •Free entertainment complex passes, providing access to the show bar, family bar, pool, and more; •A discount card providing 50% off all paid-for activities on site and 15% off all other purchases on site. Our transport service remained suspended due to the continued extra costs of providing professional COVID level cleans. ## **Wider Social Tourism Opportunities** We have set ourselves a target of providing 3000 people with a wider social-tourism opportunities such as overnight hotel stays and free days out over the next 3 years. In 2023/24 we made significant progress towards that target by providing over 1200 people with a BIG DAY OUT. Crucial to achieving this was the following partnerships: •We continued partnership with Knightswood CE Centre, IGNITE Theatre Group and the Glasgow Recovery Network to provide a weekly cinema day for people within the Knightswood areas struggling with the cost-of-living crisis. Attendees would receive a hot meal, a chance to meet new people and a free movie. Weekly attendance sat at between 80-100 participants. •We worked with the Linkes Group to provide a BIG DAY OUT for 70 people. •Working with New Hope Community to provide 80 people with day out. Page 5 of 13 Dr￿]K*ape1C8r8Van Pr(4eLt Report•rxlAuowts f(Ythe Year EThJed 31 Marth2024 Tr￿tee$. AnNMI Reiwt FinarKial Revi8w Reserves Pol Ourre5ewves at 31 Marth 2024 We￿ £12.73412023- £29A)181. of wlNch£3J)6312023- £4.750}We￿ f(Krestricted purw5es. The remaining bala￿e of £9,671 is unrestricted12023- £242681. (r￿n1 dep)sits are @amia￿ed separatÈ￿. Our rK)licy sets a minimurn tar8etlorfree reserves atthe estimated totslcosts of dosure olthe chartty atKJthe ryoirE running of the tharity fora peroij of ai ￿3$1 th￿e m¢y)ths. This am(u)ts 10 £21.06412023-£245751. The trustees a￿ awa￿ this rM)licy is rv)i ￿Ing metarxl airn to txikl unrestrrted reserves thrO￿h C{￿tin￿l 8enerdtK)n. FinnciolRewew The chartiy incutred a net deficitd £16.2841orthe yearen(kd 31 March 202412023- £23.4841. At31 March 2024 re5ewves stood at £12,73412023-£29,o181,￿th £9,67112023-£242681 ￿lre th¥esbirtedand £31￿3(2023- £4,7￿} bei testricted. Fuknre 2024125 will ￿ a im￿N￿nty￿arforthQ charity, wewl: •Generate add￿onal Ir￿￿ne IN charEing wr(aravan H(AKJay delivery m(Mlel. In 2024125we TrMII i)ffera mixof 3.4and 7 night breaks toenaNe us tooffer m¢ye Fdid3ys than Èver ￿[ore while greatty inueas1￿ (Kjr dienr irmne. •&￿tinuet0 txjild oU[h￿ety s￿Cessful NG DAY our FtrtEramme. bulk11￿ on (xWe￿Sting partnerships with kxal leisure and tourism providets incIL￿1￿ L(th L£m(￿l Sea Lrfe.n* Space. GlasBtrwSoerfe Centre.M* aimt¥rE Academy. Gk3$g￿ Music Studios,Scottish Mask a￿1 PuppetTheatre,Websterfs Theatre and H(X￿ef[￿AnArt Ltwer. •Delwer ￿tW(￿kIng events for refertal parttEt5 and tWri5m irKILStry partwE to facilttate a greaterunderstanthng of the ba￿￿15 toa(￿51[￿ t(xMNn. •Launth a lundrai5ing campa￿￿ airned atsecurirE 5EnrfKantfwwJiwE frE¥n Tru5taThJ F(wJrK1at￿a[Vj cornrnunity fundraising sources. •Restruciurin8 eyisting (kbt payments to Havento I￿1p(aShI&m re[￿gOtiati￿ ((Xbtract5 tOwed￿e (x)5tsforrenL [kn￿es. broalknndeic GthrfCtyKern The Caravan PTciectfatrs a drffKultand uwKertain 2024125 finarKialyeai. We rEedto raise substantial fLwK15 while aL50 kK)king atefficiency savings to ensure we Lxjntinue as a'g(xrE £C￿errf. We thatty taking the steps listed atxwe can secure the thartbesfirture. OLT&)ard ol Twustee5 wll £￿ti￿￿t0 M￿￿tiXthe stiuationand tske acb(mto rntbgate risk where w$si￿e. The twstees (kclarethat ￿Ve apKw_Notes_
Donations
3
Grants
4
Charitable Activities Income
5
**Payments**
Charitable Activities Costs
6
Support Costs
7
**Total Payments**
**Net Receipts/-Payments**
_Funds Brought Forward_
**Funds Carried Forward**
9|_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
385
-
385
-
42,750
42,750
17,781
-
17,781
18,166
42,750
60,916
30,912
44,437
75,349
1,851
-
1,851
32,763
44,437
77,200
**32,763**
**44,437**
**77,200**
**(14,597)**
**(1,687)**
**(16,284)**
24,268
4,750
29,018
**9,671**
**3,063**
**12,734**|_2023_
_Total_
_£_
70
54,230
20,515| |---|---|---| |||74,815| |||96,535
1,764| |||98,299| |||**98,299**| |||**(23,484)**| |||52,502
**29,018**| The notes on pages 10 to 13 form an integral part of these accounts. All income and expenditure during the year was unrestricted. Page 8 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Statement of Balances** |Opening Cash and Bank Balances
_Surplus/-Deficit for the year_
Closing Cash and Bank Balances|_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
24,268
4,750
29,018
(14,597)
(1,687)
(16,284)
9,671
3,063
12,734|_2023_
_Total_
_£_
52,502
(23,484)| |---|---|---| |||29,018| Signed on behalf of the trustees: ..... Date: 17th December 2024 Page 9 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Notes to the Accounts** ## **1. General Information** Drumchapel Caravan Project (SCIO) ("the charity") is a Scottish Charitable Incorporated Organisation governed by its constitution. It was registered as an unicorporated association in Scotland (registered number SC039952) on 15 October 2008 and was incorporated as a SCIO on 14 March 2013. Its registered address is Knightswood Community Centre, 201 Alderman Road, Glasgow, G13 3DD. ## **2. Basis of Preparation** These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). |**3. Donations**
Donations
**4. Grants**
Endrick Trust
Glasgow City Council
Big Lottery Fund
Glasgow Care Foundation
Andrew & Mary Little Trust
Shared Care Scotland
**5. Charitable Activities Income**
Rental Revenue|_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
385
-
385
_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
-
3,000
3,000
-
1,500
1,500
-
36,750
36,750
-
1,000
1,000
-
500
500
-
-
-
-
42,750
42,750
_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
17,781
-
17,781|_2023_
_Total_
_£_
70| |---|---|---| |||_2023_
_Total_
_£_
-
-
42,750
1,000
500
9,980| |||54,230| |||_2023_
_Total_
_£_
20,515| Page 10 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Notes to the Accounts** |**6. Charitable Activities Costs**
Salaries
Employer's Pensions
Payroll fees
Site Fees
Cleaning costs
Repairs and maintanace
Fuel/Travel
Grant repaid
Heat and light
Rent
Big Day Out
Internet & Telephone
Accomodation
Postage/ Stationery
Website designing and hosting
Insurance
Miscellaneous|_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
3,327
38,437
41,764
1,700
-
1,700
480
-
480
7,636
1,500
9,136
7,667
500
8,167
-
2,945
2,945
2,082
-
2,082
-
-
-
1,718
-
1,718
3,851
55
3,906
438
-
438
663
1,000
1,663
270
-
270
38
-
38
-
-
-
454
-
454
588
-
588
30,912
44,437
75,349|_2023_
_Total_
_£_
50,471
1,701
678
18,999
3,302
7,046
2,500
3,180
-
3,720
430
1,759
-
106
75
911
1,657| |---|---|---| |||96,535| Page 11 of 13 ## **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Notes to the Accounts** |**7. Support Costs**
Accounting - Independent Examination
Bank services charges|_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
1,692
-
1,692
159
-
159
1,851
-
1,851|_2023_
_Total_
_£_
1,620
144| |---|---|---| |||1,764| ## **8. Related Party Transactions** The trustees received no remuneration or expenses during the year (2023: Nil). All trustees are not allowed to participate in discussions or decisions on transactions where they have an interest. In addition, all trustees are asked to complete a register of interest form, interests declared by trustees on the 31st March 2024 were as follows: – Employee of Arcadis Limited. – Student at the University of Dundee. – Employee of Clydesdale Bank. – Employee of Scottish Canals. Trustees did not declare any shares or investments, gifts or hospitality, relations to service users, contractual or other conflicts in line with our policy. Page 12 of 13 **Drumchapel Caravan Project Report and Accounts for the Year Ended 31 March 2024** ## **Notes to the Accounts** |**9. Funds Analysis**|_Opening_||||_Closing_|_Closing_| |---|---|---|---|---|---|---| ||_Balance_||||_Balance_|| |**Unrestricted**|_1 April 23_|_Receipts_|_Payments_|_Transfers_|_31_|_Mar 24_| |General|24,268|18,166|(32,763)|-||9,671| |**Restricted**||||||| |Endrick Trust|-|3,000|(3,000)|-||-| |Glasgow City Council|-|1,500|(1,500)|-||-| |Big Lottery Fund|4,750|36,750|(38,437)|-||3,063| |The Glasgow Care|-|1,000|(1,000)|-||-| |Foundation||||||| |Andrew & Mary Elizabeth|-|500|(500)|-||-| |Little Trust||||||| ||4,750|42,750|(44,437)|-||3,063| |**Grand Total**|29,018|60,916|(77,200)|-||12,734| |**Purposes of Funds**||||||| |General Fund||- The unrestricted, 'free reserves' of the charity||||| |Endrick Trust||- For general|charitable activities|||| |Glasgow City Council||- For general|charitable activities|||| |Big Lottery Fund||- For the charity to continue to||be able to provide holidays to those in need in||| |||Drumchapel and its environs||||| |The Glasgow Care Foundation||- For the delivery of free holidays to families with the most need||||| |Andrew & Mary Elizabeth Little||- For general|charitable activities|||| |Charitable Trust||||||| |Shared Care||- For a disability holiday programme||||| Page 13 of 13