Charity number SC037822
KIRKCALDY ART CLUB
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 MARCH 2025
BROWN, SCOTT & MAIN
Chartered Accountants
KIRKCALDY ART CLUB
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| CONTENTS | |
|---|---|
| Page | |
| Trustees and officers | 2 |
| Report of the trustees | 3 - 6 |
| Independent examiner’s report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Accounting policies | 10 - 11 |
| Notes to the financial statements | 11 - 12 |
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KIRKCALDY ART CLUB
TRUSTEES AND OFFICERS
CHAIR
VICE CHAIR SECRETARY TREASURER
OTHER TRUSTEES
SCOTTISH CHARITY NUMBER REGISTERED OFFICE
INDEPENDENT EXAMINER
BANKERS
Anne McAlpine
Ann Greger Liz Mitchell
Lynn Robertson
Kathy Butcher Maureen Butcher June Cunningham Martine Greig Dorothy Black Angela Marry Simon Ward Cheryl Stewart Jo Campbell June Burns
SC 037822
Hot Pot Wynd Dysart Kirkcaldy
William Main MA CA 31 Townsend Place Kirkcaldy
TSB Bank plc High Street Kirkcaldy
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KIRKCALDY ART CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out on pages 10 and 11.
CURRENT TRUSTEES
The trustees currently holding office are listed on page 2.
RECRUITMENT AND APPOINTMENT OF TRUSTEES
The Club’s annual general meeting took place on 16 May 2024 and the following changes in trustees holding office took place on that date:
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One member of the committee, Isha Harris, stood down; and
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Anne McAlpine took over as Chair and Ann Greger took over as Vice Chair.
Also, Jo Campbell and June Burns joined the committee on 8 August 2024.
GOVERNING DOCUMENT
The Club is an unincorporated charity and the purposes and administration arrangements are set out in its constitution.
CHARITABLE PURPOSES
The Club’s purposes are the advancement of the Arts in the Kirkcaldy and District area of Fife, as designated by Fife Council and any successor. In furtherance of these purposes, we will offer the provision of recreational facilities and the organisation of recreational facilities. We will also promote and fundraise in order to offer arts and crafts facilities in Kirkcaldy for public benefit.
ORGANISATIONAL STRUCTURE
The Club is supervised and managed by a committee of members presided over by a Chairperson. Other office bearers comprise Vice Chair, Secretary and Treasurer.
ACTIVITIES AND ACHIEVEMENTS
Spring into Summer classes 2024
We offered members and non-members a range of pottery, craft and painting classes for 6 weeks in April and May; 5 pottery, 3 painting, 1 printing. In addition to these classes at the club, we ran a raku pottery firing session held at Hilton Hill Farm in June; and May Snaddon’s 2-day painting sessions. The craft group and untutored art group continued to meet at the club on Wednesdays.
Autumn and Winter classes 2024/25
We offered members a full 20-week programme of tutored painting (4), printing (1) and pottery (5) classes: These run 10 weeks prior to the end of the year and 10 weeks after the new year. We also provided space for weekly craft group sessions and untutored painting meetups.
Demonstrations and Workshops
Throughout the year club members were treated to a wide variety of 11 workshops and 1 demonstration held at Hot Pot Wynd. These included Drawing and Painting techniques by Dot Black, Agateware and coloured clay by Heather Gilbert, Fused Glass by Carole Robinson, Bookmaking by Sue Mason, Slip decorating by Jane Lofthouse, Soft Pastels by Haley Mills and Pottery Dragons by Susan McLaren. The demonstration by Martine Greig to 18 people was held in the pottery studio on glaze techniques and resulted in more than 100 test pieces being shown to members.
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KIRKCALDY ART CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 (continued)
ACTIVITIES AND ACHIEVEMENTS (continued)
Demonstrations and Workshops (continued)
Some of the workshops were opened up to members of the public to ensure that we are fulfilling our charitable status to the community. All of these were full and highlighted the range of materials, styles and opportunities there are for anyone to explore their artistic nature and express their creativity.
Exhibitions
The Club’s participation in Central Fife’s Doors Open Day Festival on 15th September 2024 was very successful; over 150 members of the public visited the Hot Pot Wynd studios. Members’ art and craft works were on display, children’s activities were held in the pottery studio, refreshments were served and tombola was played by members and visitors. Visitors were encouraged to learn about the Hot Pot Wynd studios’ restoration and a bit about the club’s history.
We held our regular Christmas Craft Fair on 24th November 2024, where members’ artwork was displayed in the form of cards, knitwear, ceramic pots and sculptures, paintings and other craftwork. The Craft Fair drew in over 130 visitors and encouraged members of the public to subscribe to our mailing list. The commission from the sales enhanced our fundraising efforts.
On the 16th March 2025 we held an Open Doors Event to invite members of the public to visit the Hot Pot Wynd studios and learn about how artists use the space provided. Downstairs in the pottery studio, 19 people, children and adults were given 1:1 instruction on how to throw a bowl and provided with airdrying clay, card paper, stencils, and other materials to create their own artwork. Members’ paintings, craftwork and ceramics were displayed in the studio upstairs, where visitors could also play tombola and get refreshments.
We would like to extend our appreciation to Viceroy Dental Practice for their continued support of the club by exhibiting members’ artwork in their patient waiting room. They offer space for approximately 12 paintings (depending on size) updated twice a year and as items sell, which enables the club to demonstrate a range of painting and printing techniques. Staff and patients enjoy seeing the artwork and have purchased several pieces throughout the year.
Mercat Shop
The Club extended the lease (rent free) for the shop in the Mercat Shopping Centre (opened October 2021) for a fourth year with a 30-day option to quit. The shop is designed and operated by club member volunteers and managed by the Mercat shop subcommittee. All of the artwork for sale in the shop is created by club members. Opening hours are Fridays and Saturdays from 10 – 4pm and the last Thursday of each month (from 10 - 1pm) to improve accessibility for people with mobility issues as disabled parking is available nearby on Thursdays.
As in previous years, the Mercat shop enables us to fulfil our mission; to promote interest in and further development of the arts in Kirkcaldy and District. The shop offers access to locally produced artwork and an opportunity to speak with artists who are willing to share ideas and perspective. It offers club members an opportunity to showcase their talent and creativity, to get to know other club members (particularly when volunteering at the shop), and to gain experience exhibiting and selling their own works of art. Volunteers develop skills in retail and share ideas with each other and with the broader community visiting the shop. The Mercat shop also offers community members an opportunity to learn more about Kirkcaldy Art Club, it’s mission and activities and the artists involved. The Mercat shop has been a substantial fundraiser for the club, generating 20% commission on all sales. This helps to cover the added costs of rate increases associated with the shop and inflationary increases for utilities and general running costs.
This year we have over 69 artists entering work into the shop and we have been able to cover all the shifts throughout the year. The feedback from customers has been very positive.
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KIRKCALDY ART CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 (continued)
ACTIVITIES AND ACHIEVEMENTS (continued)
Publicity and social media
On an ongoing basis the club shares information about Kirkcaldy Art Club’s upcoming activities and events, features club artists and their artwork, promotes our annual programme of classes, demonstrations and workshops and regularly publicises the Mercat shop using Instagram and Facebook. We also highlight other local art club activities, festivals and learning opportunities for artists within the local community. We use our website to enable online booking of classes and workshops and keep members up to date about what’s going on at the club through our members only section.
RESULTS
There was a net surplus on unrestricted funds for the year of £2,716 (2024 £3,297) and a net deficit of £55 on restricted funds (2024 £nil). Overall there was a net increase in funds of £2,661 in 2025. Income increased by 4% and expenditure increased by 5%.
At the year end the Club held total funds of £104,502 (2024 £101,841) made up of unrestricted funds of £104,502 (2024 £101,786) and restricted funds of £nil (2024 £55).
TRUSTEE REMUNERATION AND EXPENSES
No remuneration was paid to the trustees for services as trustees. Martine Greig received fees of £1,183 for pottery technician services (2024 £812) and £308 for cleaning services (2024 £572); Dorothy Black received fees of £2,670 for tuition (2024 £1,768); Simon Ward received fees of £1,536 for tuition (2024 £424); and Isha Harris received fees of £nil for tuition (2024 £560). A total of £3,951 (2024 £2,563) expenses were reimbursed to trustees as set out in note 1 on page 11.
FIXED ASSETS
During the year the Club purchased a new kiln at a total cost of £8,461, which includes delivery and installation. Movement on fixed assets is shown in note 2 to the financial statements.
RISK ASSESSMENT
The principal risks faced by the Club lie in upholding its reputation, maintaining its membership and maintaining expert tuition and appropriate facilities in a safe environment. We, the trustees carry out risk assessments regularly to conform with health and safety regulations and keep abreast of any legal requirements in order to adhere to reporting regulations and to protect the Club from fraud.
RESERVES POLICY
The Club’s income from membership and tuition fees provides the necessary money to finance normal operational activities. This is supplemented by the income raised from the Annual Exhibition, fundraising activities, any successful applications for grants and, since 2021, sales from artwork displayed in a leased retail unit.
The Club’s largest fixed asset is the Club premises, which is owned and managed by the Trustees. It is the Trustees’ view that sufficient reserves must be held to finance both the routine upkeep and maintenance and any unexpected repair and maintenance work which arises during the year.
The Trustees believe that the cash reserve held at the bank is necessary both to maintain the Charitable activities in the event of a shortfall in income from membership and tuition fees in any given year, to provide the necessary funds for the repair and maintenance of the fixed assets and to protect against any unforeseen contingencies.
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KIRKCALDY ART CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 (continued)
GOING CONCERN
The Club has cash funds at bank in excess of £32,000 and continuing support from a significant number of loyal members. These financial statements have been prepared on the going concern basis as the trustees consider the Club has sufficient assets and liquid funds to provide its facilities for the foreseeable future.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and UK Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in Scotland requires the charity trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing the financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the applicable Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
We, the trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable us to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005; the Charities Accounts (Scotland) Regulations 2006 (as amended); and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). We are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ANNE MCALPINE CHAIR 13 May 2025
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KIRKCALDY ART CLUB
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF KIRKCALDY ART CLUB
I report on the accounts of the charity for the year ended 31 March 2025 which are set out on pages 8 to 12.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S STATEMENT
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
INDEPENDENT EXAMINER’S STATEMENT
In the course of my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations
have not been met, or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
WILLIAM MAIN MA CA 31 Townsend Place Kirkcaldy
13 May 2025
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KIRKCALDY ART CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| 2025 2025 Unrestricted Restricted funds funds £ £ Income and endowments Donations received 360 - Bequests - - Charitable activities with members Membership subscriptions 6,700 - Income tax receivable on subscriptions 1,475 - Tuition 13,796 - Charitable activities from events Annual exhibitions 2,787 - Mercat sales 19,164 - Fundraising events 616 - Summer classes & workshops 6,441 - Social events 250 - Pottery & clay 3,952 - Grants received - - Investment income Interest - - Other income Other income 470 - Total income 56,011 - Charitable activities Tutors’ fees 15,704 - Demonstrations & workshops 1,722 - Materials 2,691 55 Annual exhibitions 2,171 - Mercat sales 15,445 - Social events and outings 553 - Administration and office costs: Rates and insurance 1,685 - Heat and light 4,248 - Telephone & internet 782 - Repairs and renewals 3,946 - Advertising, printing and stationery 376 - Cleaning and sundry 1,116 - Independent examiner’s fees 480 - Bank charges 281 - Depreciation 2,095 - Total expenditure 53,295 55 Net income/(expenditure) for the year 2,716 (55) Total funds brought forward 101,786 55 Total funds carried forward £104,502 £ - £ |
2025 2024 2024 2024 Total Unrestricted Restricted Total funds funds funds funds £ £ £ £ 360 554 - 554 - - - - 6,700 6,925 - 6,925 1,475 1,025 - 1,025 13,796 12,830 - 12,830 2,787 8 - 8 19,164 20,304 - 20,304 616 2,912 - 2,912 6,441 5,279 - 5,279 250 185 - 185 3,952 3,487 - 3,487 - - - - - - - - 470 448 - 448 56,011 53,957 - 53,957 15,704 14,530 - 14,530 1,722 1,307 - 1,307 2,746 1,447 - 1,447 2,171 1,937 - 1,937 15,445 15,406 - 15,406 553 - - - 1,685 1,656 - 1,656 4,248 8,784 - 8,784 782 747 - 747 3,946 2,260 - 2,260 376 162 - 162 1,116 1,093 - 1,093 480 480 - 480 281 208 - 208 2,095 643 - 643 53,350 50,660 - 50,660 2,661 3,297 - 3,297 101,841 98,489 55 98,544 104,502 £101,786 £55£101,841 |
|---|---|
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KIRKCALDY ART CLUB
BALANCE SHEET AS AT 31 MARCH 2025
| Notes FIXED ASSETS 2 CURRENT ASSETS Stock Income tax recoverable Prepayments Bank balance Cash in hand CURRENT LIABILITIES Receipts in advance Accruals NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES 3 £ RESERVES Unrestricted general funds 3 Restricted funds 3 £ |
2025 £ 74,136 50 2,500 291 32,155 - 34,996 4,109 521 4,630 30,366 104,502 £ 104,502 - 104,502 £ |
2024 £ 67,380 50 1,025 435 36,200 3,746 41,456 3,575 3,420 6,995 34,461 101,841 100,786 55 101,841 |
|---|---|---|
The notes on pages 10 to 12 form part of these accounts.
The trustees consider that an audit is not required for this year under the Charities Accounts (Scotland) Regulations 2006, Regulation 10(1) (a) to (c).
Approved by the trustees on 13 May 2025 and signed on their behalf by:
ANNE MCALPINE CHAIR
LYNN ROBERTSON
TREASURER
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KIRKCALDY ART CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The financial statements have been prepared in accordance with the historical cost convention, modified to include the valuation of heritable property, and to comply with the Charities and Trustee Investment (Scotland) Act 2005; the Charities Accounts (Scotland) Regulations 2006 (as amended); and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The Club received registered charity status on 30 March 2007.
INCOME AND EXPENDITURE
Income comprises fees from subscriptions, tuition, exhibitions, fundraising, social events and grants, all of which are accounted for on the accruals basis; and bequests and donations which are recorded on a receipts basis. All income of the Club has been derived wholly from activities within the UK.
As part of its normal activities the Club holds regular exhibitions at which members, who may include trustees, exhibit and sell their work. In October 2021 the Club obtained a lease (rent free) for centrally located premises in Kirkcaldy Mercat where artwork is displayed and sold. The club retains a percentage of the selling price of exhibition and Mercat sales as commission. In the Statement of Financial Activities income and related expenditure from exhibitions and Mercat sales are shown separately under ‘Incoming resources from charitable activities’ and ‘Resources expended: charitable activities’.
FUND ACCOUNTING
Unrestricted funds represent donations and other incoming resources receivable to further the general objects of the charity without further restricted purpose or need for repayment, and are available as general funds. Restricted funds are funds which are to be used in accordance with the specific restrictions imposed by the relevant supporter, or which have been raised by the charity for a specific purpose.
TANGIBLE FIXED ASSETS AND DEPRECIATION
Tangible fixed assets other than heritable property are stated at cost less accumulated depreciation and accumulated impairment losses. Heritable property is stated at valuation. Depreciation is calculated to write off the cost less residual value of the assets over their estimated useful lives at the following rates:
Central heating 10% per annum straight line Equipment 20% per annum straight line
IMPAIRMENT OF ASSETS
At each reporting date fixed assets are reviewed to determine whether there is any indication that those assets have suffered an impairment loss. If there is an indication of possible impairment, the recoverable amount of any affected asset is estimated and compared with its carrying amount. If the estimated recoverable amount is lower, the carrying amount is reduced to its estimated recoverable amount, and an impairment loss is recognised immediately in profit or loss.
If an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but not in excess of the amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately in profit or loss.
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KIRKCALDY ART CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
ACCOUNTING POLICIES (continued)
STOCK
Stock is stated at the lower of cost and net realisable value and comprises arts and crafts materials.
1 TRUSTEE REMUNERATION AND EXPENSES
No remuneration was paid to the trustees for services as trustees. Martine Greig received fees of £1,183 for pottery technician services (2024 £812) and £308 for cleaning services (2024 £572); Dorothy Black received fees of £2,670 for tuition (2024 £1,768); Simon Ward received fees of £1,536 for tuition (2024 £424); and Isha Harris received fees of £nil for tuition (2024 £560). A total of £3,951 (2024 £2,563) expenses were reimbursed to trustees as follows:
| Martine Greig Cheryl Stewart Lynn Robertson Anne Greger Simon Ward Maureen Butcher Angela Marry Liz Mitchell Anne McAlpine Kathy Butcher £ |
2025 £ 1,646 648 533 349 243 169 155 80 72 56 3,951 £ |
2024 £ 1,349 69 164 - - 472 334 36 36 103 2,563 |
|---|---|---|
| 2 FIXED ASSETS Central Heritable heating Equipment property £ £ £ Cost or valuation At 1 April 2024 6,656 11,528 65,000 Additions - 8,851 - Disposals - (3,385) - At 31 March 2025 6,656 16,994 65,000 Depreciation At 1 April 2024 4,836 10,968 - Charge for year 439 1,656 - Disposals - (3,385) - At 31 March 2025 5,275 9,239 - Net Book Value At 31 March 2025 £1,381 £7,755 £65,000 £ At 31 March 2024 £1,820 £560 £65,000 £ |
Total £ 83,184 8,851 (3,385) 88,650 15,804 2,095 (3,385) 14,514 74,136 67,380 |
|---|---|
The club’s premises were valued in October 2016 by DM Hall, Chartered Surveyors at £65,000 on the basis of open market value.
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KIRKCALDY ART CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| 3 | RESERVES | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||
| general fund | fund | funds | ||||
| £ | £ | £ | ||||
| At 1 April 2024 | 101,786 | 55 101,841 |
||||
| Net income for year | 2,716 | (55) |
2,661 | |||
| At 31 March 2025 | £104,502 | £ | - £104,502 |
|||
| 4 | MOVEMENT OF FUNDS | |||||
| At | Incoming | Outgoing | Net | At | ||
| 1.4.2024 | Resources | Resources | movement | 31.3.2025 | ||
| £ | £ | £ | £ | £ | ||
| Restricted Funds: | ||||||
| Grants | 55 | - | (55) | (55) | - | |
| Unrestricted Funds: | ||||||
| General fund | 101,786 | 56,011 | (53,295) | 2,716 | 104,502 | |
| TOTAL FUNDS | £101,841 | £56,011 | £ (53,350) | £2,661 | £104,502 |
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