Charity Registration No. SC037342
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
TRUSTEES' REPORT AND AUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Charity number
SC037342
Principal address
9 School Road Newmachar AB21 OWB
Independent examiner
Bankers
Virgin Money 1 Queens Cross Aberdeen AB15 4XU
Solicitors
Raeburn Christie Clark & Wallace 12 - 16 Albyn Place ABERDEEN AB10 1PS
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Statement of financial position | 5 |
| Notes to the accounts | 6 -11 |
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
TRUSTEES'REPORT
FOR THE YEAR E:NDED 31 MARCH 2025
The trustees present their report and accounts for the year ended 31 March 2025.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Accounts Regulations (Scotland) 2006 (as amended) and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
Structure, governance and management
The charity was incorporated on 15 May 2013 as a SCIO transferring the activities of the Newmachar Community Hall Association, an unincorporated association registered as a charity since June 2006.
The trustees who served during the year were:
Achievements and performance
The Axis Centre started 2024/25 on a positive note with classes for all ages being well attended. The Centre continues to look for new avenues of income and the Spin bikes addition the previous year is an example of that with three classes a week for that alone. Membership for the Axis Centre continues to rise which is a complement to the amount and variety of activities the Centre provides.
Once again birthday parties at the weekend are extremely popular. We hosted the North East Model and construction Show and the blood transfusion service.
On the 31[s][t] August 2024 we held a community fun day on the anniversary of our official opening on the 31[s][t] August 2014. Our oldest resident, centenarian Gordon Burr cut the ribbon for the fun to start. There was also a BBQ, Raffle, Bouncy castles, Bar, Tombola, and various stalls for all ages to enjoy. The weather was kind to us and a good day was had by all.
In November we had our annual Christmas Fair with numerous stalls selling festive goodies. The Christmas tree switch on this year was performed by Graham Geddes our ex-Chairman. Santa came along to give over 100 children their presents.
The Chinwag cafe continues to go from strength to strength and is tremendous asset not just to the Axis Centre but to the Community of Newmachar.
We continue to invest in the building with the painting of the Murray room, and the repairs to the fencing and cleaning of the gutters. We put down wood chips to try to suppress the weeds on the shrub beds also.
The Solar PV panels have been a tremendous success, and we finally managed to get the export payment for the excess sorted out which comes to about £1000 per year.
On a more cautionary note, our costs continue to rise with the minimum wage increase and the cost of utilities among other things, which will lead to an increase in subscriptions. Wages alone cost £6000 more than the previous year and utilities, despite solar panels, cost £2000 more.
Results for the period ended 31 March 2025 are given in the Statement of Financial Activities on page 4. The assets and liabilities are detailed on the balance sheet on page 5. •
The Statement of Financial Activities shows net incoming resources for the period of £137,532 (2024 - £177329). These funds give a surplus of funds to carry forward of £1,239139 (2024- £1,272600).
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-month expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised.
Plans for the future
Given the Axis Centre is community owned, and the organisation does not normally anticipate any external funding or sustainability support, the priorities are.
To attract sufficient membership and participation in activities to ensure the financial sustainability of the facility.
To provide trained staff to serve the members and visitors to the community.
To provide access to a range of activities and sports, for those previously excluded due to poor transport links in rural areas or inability to travel.
Through the range of amenities, sports and activities to promote improvement in health and wellbeing of the people in the parish, leading to longer and healthier lifestyles.
The Axis Centre will serve as a focus for participation and community activity to improve the quality of life for local residents. Access to a 'physical center is the foundation for social cohesion and community development._
To provide a safe, supervised meeting place for youths with a range of activities it will decrease the risk of involvement in anti-social behavior and encourage a more productive lifestyle.
The disabled and infirm will have an easily accessible and safe place to meet with the opportunity to participate more openly with other members of the community. People of all age groups and abilities will have the opportunity to share experiences, strengthening the bond in the community.
On behalf of the board of trustees
2
NEWMACHAR COMMUNITY CENEWMACHAR COMMUNITY CENTRE ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NEWMACHAR COMMUNITY CENTRE ASSOCIATION I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 4 to 11. Respectlve responslbllltles of trustees and examlner Th8 charity's trust8es ar8 rèsponsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of th8 Charities Act 2011 {the 2011 Act) and that an indep8nd8nt examination is naedad. 8asls of Independent examlnefs rep(*t My examination was carried out in accordance with the general Directions given by the Charity Commission. An examinats'on includes a reviéw of the accounting records kept by thè charity and a comparison of thè accounts presented with those records. It also indudes consideration of any unusual items or disdosur8s in thè accounts and sèèking èxplanations from you as trustèes conceming any such matters. The procèdures und8rtak8n do not provid8 811 the 8vid8nce that would be required in an audrt and consequently, no opinion is given as to whether tha accounts present a 'true and fair view and the report is limitèd to t$6 matters get out in the statement below. Independent examlner's statement In connection with ry examination, no matt8r has come to my attention.. (a) which gives me reasonable cause to believe that in any material respo¢t tho roquiremonts: (i) to keep accounting records in a¢¢ordanc6 with section 130 of the 2011 Act., and (11> to prèparé accounts that accord with th6 accountiNJ ro¢¢yd3 and comply with the accounting requirements of the 2011 Ad. have not been met. ( (b) to which, in my opinion, attontion sh(wld bo drawn in ordor to onable a propor undorstanding of tho accounts to be reached.
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
| Notes Incomingresources Incoming resources from generated funds Donations and gifts Activities for generating funds 2 3 Investment income Incoming resources from charitable activities � 2 Total incoming resources Resourcesexpended 5 Costs of generating funds Fundraising trading: costs of goods sold 6 Net incoming resources available for charitableapplication Charitable activities Provision of community centre 6 . Governance costs 6 Total resources expended Net income/ (expense) for theyear/ Net movement in funds Fund balances at 1 April 2024 Fund balances at 31 March 2025 |
Unrestricted funds £ 666 152,975 |
Restricted funds £ .- |
Total 2025 £ 666 152,975 |
Total 2024 £ 3,232 137,968 |
|
|---|---|---|---|---|---|
| 153,641 752 154,393 16,861 137,532 130,937 1,390 |
- - - . 37,758 - 37,758 -37,758 1,126,122 |
153,641 752 154,393 16,861 137,532 168,695 1,390 186,946 -32,554 1,272,600 |
141,200 47,028 I 188,228 10,899 |
||
| 177,329 170,431 |
|||||
| 1,773 183,103 5,125 1,267,475 1,272,600 |
|||||
| 149,188 5,204 146,478 |
|||||
| 151,682 | 1,088,364 | 1,240,046 |
4
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
STATEMENT OF FINANCIAL POSITION
AS AT 31 MARCH 2025
| AS AT 31 MARCH 2025 | |||
|---|---|---|---|
| Notes Fixedassets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets/(liabilities) Total assets less currentliabilities Creditors:amounts falling due after more than one year Net assets Income funds Restricted funds Unrestricted funds |
2025 .£ £ 1,223,633 4,456 51,972 56,428 (10,918) 45,510 1,269,142 (29,096) 1,240,046 1,088,364 15- 1,682 1,240,046 |
2024 £ £ 1,273,907 7,011 40,687 47,698 (12,298) 35,400 1,309,307 (36,707) 1,272,600 1,126,123 146,477 1,272,600 |
|
| 56,428 (10,918) |
47,698 (12,298) |
||
| 1,240,046 | |||
| 1,088,364 15- 1,682 1,240,046 |
The accounts were approved by the Trustees on
5
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005, the Financial Reporting Standard for Smaller Entities (FRSSE) effective 2008 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
1.2 Incoming resources
Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except in so far as they are incapable of financial measurement.
1.3 Resources expended
Resources expended are included on an accrual's basis, inclusive of any VAT which cannot be recovered.
Charitable activities include all costs relating to activities where the primary aim is part of the objectives of the company.
Governance costs are the costs relating to the governance arrangements of the company.
1.4 Tangible fixed assets and depreciation
Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Freehold land is not depreciated Freehold buildings over 50 years Plant and machinery over 3 to 10 years Fixtures, fittings & equipment over 3 to 10 years
1.5 Leasing and hire purchase commitments
Rentals payable under operating leases are charged against income on a straight-line basis over the period of the lease.
1.6 Accumulated funds
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. . Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.
6 ~~( }~~
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
| 2 Donations andgifts Donations and Gifts 3 Activities for generating funds Activities for generating funds Fundraising trading: costs of goods sold Net Activities for generating funds 4.Incomingresources from charitable activities Grant Income Included in grant income are the following grants: Aberdeenshire Council Energy Saving (Solar Panels) Co-op HMRC Charities |
_ | 2025£ 666 2025£ 152,975 (16,861) 136,114 2025£ 752 - 752 752 |
2025£ 666 2025£ 152,975 (16,861) 136,114 2025£ 752 - 752 752 |
2025£ 666 2025£ 152,975 (16,861) 136,114 2025£ 752 - 752 752 |
2024 £ 3,232 2024 £ 137,968 (10,899} 1p,oa9 2024 £ 47,028 7,005 37,946 2,077 47,028 |
|---|---|---|---|---|---|
2025£ 752 - 752 752 |
|||||
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NEWMACHAR COMMUNITY CENTRE ASSOCIATION
NOTE-5 TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
5 Total resources expended
| Costs of generating funds Fundraising trading: costs of goods sold Charitable activities Provision of communirt centre |
Staff costs Depreciation Other costs £ £ £ - - 16,861 - 50,275 28,005 90,415 - - 90,415 50,275 28,005 - - 1,390 90,415 !0,275 46,255 |
Total Total 2025 2024 £ £ 16,861 10,899 78,280 86,231 90,415 84,200 168,695 170,431 1,390 1,773 186,94! 183,103 |
|---|---|---|
| Activities undertaken directly Support costs Total Governance costs |
Depreciation charge of £50,275 includes £37,758 of restricted and £12,517 unrestricted.
6 Activities undertaken directly
| Rates Light & Heat Insurance Repairs and maintenance Cleaning Equipment Hire&Rental Kids, Youth Project and Functions Postage, stationery and advertising Telephone Computer and software costs Bank and credit card charges Professional Fee's Training costs Subscriptions and license fees Sundry expenses |
2025 £ 1,299 13,095 2,703 1,793 3,232 929 - 340 877 442 901 28,005 - 67 1,439 887 |
2024 £ 2,154 11,062 2,379 8,721 3,636 2,064 340 662 742 418 1,580 -�6,956 780 8 1,079 1,331 |
|---|---|---|
8 ----------11( )1-------
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
NOTES TO THE ACCOUNTS {CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
7 Support costs
| Staff Costs 8 Trustees |
2025 2024 £ £ 90,415 84,200 |
|---|---|
None of the trustees (or any persons connected with them) received any remuneration during the year, and none of them were reimbursed any expenses.
9 Employees
The average number of employees during the year was:
| e average number of employees during the year was: | ||
|---|---|---|
| 2025 | 2024 | |
| Number | Number | |
| Staff | 8 | 6 |
| Employment costs | 2025 | 2024 |
| £ | £ | |
| Wages and salaries | 90,415 | 84,200 |
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9 )-----
NEWMACHAR COMMUNITY CENTRE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
| Disposals At 31 March 2025 Net Book Value At 31 March 2025 At 31 March 2024 11 Debtors Prepayments and accrued income 12 Creditors: amounts falling due within one year Accruals PAYE Energy Savings Trust Loan 10 Tangible fixed assets Cost At 1 April 2024 Additions Disposals At 31 March 2025 Depreciation At 1 April 2024 Charge for the year |
Land Plant and and machinery Buildings £ £ 1,380,460 110,568 |
54,095 -- 71,775 451,563 112,392 1,223,632 130,072 1,273,907 2025 2024 £ £ 4,456 7,011 2025 £ 2024 £ 2,987 4,931 1,227 1,571 6,704 -5,796 Fixtures, Total Fittings& Equipment £ £ 184,167 1,675,195 184,1'67 1,675,195 ' 401,288 17,680 50,275 |
|
|---|---|---|---|
| 1,380,460 110,568 |
|||
| 276,222 70,971 27,609 4,986 |
|||
| 303,831 75,957 1,076,629 34,611 |
|||
| 1,104,238 39,597 |
|||
| 10,�18 11,298 |
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NEWMACHAR COMMUNITY CENTRE ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
13 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Building fund lighting /Energy Fund |
Balance at 1 April 2024 £ 1,041,600 104,616 |
Movement in funds Balance at 31 Income Expenditure March 2024 £ £ £ - (26,040) 1,015,560 - {11,718} 92_,_898 - {37,758} _____j_J_OB,458 |
|---|---|---|
| 1,146,216 |
The building fund represents the grants and donations which have been received specifically to fund the building of the community centre. The lighting/energy fund represents the grants which have been received specifically to fund the solar panels of the community centre.
14 Analysis of net assets between funds
| Fund balances at 31 March 2025 are represented by: Tangible fixed assets Current Assets Creditors: amounts falling due within one year Creditors: amounts falling due after more than one year |
Unrestricted £ 115,174 56,428 (10,918) (29,096) 131,588 |
Restricted Total £ £ 1,108,458 1,223,632 56,428 (10,918) (29,096) 1,108,458 1,240,046 |
||
|---|---|---|---|---|
15 Contingent liabilities
On the grant funding received there are conditions which if not met may require repayment of the funding received. The Leader grant funding may be repayable if the building is not utilised for the purpose set out in the application for the next years.
16 Commitments under operation leases
At 31 March 2025 the company had annual commitments under non-cancellable operating leases as follows:
| Land and | Buildings | |
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Expiry date: | ||
| In over five years | 1 | 1 |
19 Related Parties
The charity is under the control of the Trustees in the period.
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