Charity Registration No. SC037342 ## NEWMACHAR COMMUNITY CENTRE ASSOCIATION ## TRUSTEES' REPORT AND AUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **LEGAL AND ADMINISTRATIVE INFORMATION** Trustees Charity number ## SC037342 **Principal address** 9 School Road Newmachar AB21 OWB ## **Independent examiner** ## **Bankers** Virgin Money 1 Queens Cross Aberdeen AB15 4XU ## **Solicitors** Raeburn Christie Clark & Wallace 12 - 16 Albyn Place ABERDEEN AB10 1PS ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **CONTENTS** ||**Page**| |---|---| |Trustees' report|1 - 2| |Independent examiner's report|3| |Statement of financial activities|4| |Statement of financial position|5| |Notes to the accounts|6 -11| ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **TRUSTEES'REPORT** ## **FOR THE YEAR E:NDED 31 MARCH 2025** The trustees present their report and accounts for the year ended 31 March 2025. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Accounts Regulations (Scotland) 2006 (as amended) and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005. ## **Structure, governance and management** The charity was incorporated on 15 May 2013 as a SCIO transferring the activities of the Newmachar Community Hall Association, an unincorporated association registered as a charity since June 2006. The trustees who served during the year were: ## **Achievements and performance** The Axis Centre started 2024/25 on a positive note with classes for all ages being well attended. The Centre continues to look for new avenues of income and the Spin bikes addition the previous year is an example of that with three classes a week for that alone. Membership for the Axis Centre continues to rise which is a complement to the amount and variety of activities the Centre provides. Once again birthday parties at the weekend are extremely popular. We hosted the North East Model and construction Show and the blood transfusion service. On the 31[s][t] August 2024 we held a community fun day on the anniversary of our official opening on the 31[s][t] August 2014. Our oldest resident, centenarian Gordon Burr cut the ribbon for the fun to start. There was also a BBQ, Raffle, Bouncy castles, Bar, Tombola, and various stalls for all ages to enjoy. The weather was kind to us and a good day was had by all. In November we had our annual Christmas Fair with numerous stalls selling festive goodies. The Christmas tree switch on this year was performed by Graham Geddes our ex-Chairman. Santa came along to give over 100 children their presents. The Chinwag cafe continues to go from strength to strength and is tremendous asset not just to the Axis Centre but to the Community of Newmachar. We continue to invest in the building with the painting of the Murray room, and the repairs to the fencing and cleaning of the gutters. We put down wood chips to try to suppress the weeds on the shrub beds also. The Solar PV panels have been a tremendous success, and we finally managed to get the export payment for the excess sorted out which comes to about £1000 per year. On a more cautionary note, our costs continue to rise with the minimum wage increase and the cost of utilities among other things, which will lead to an increase in subscriptions. Wages alone cost £6000 more than the previous year and utilities, despite solar panels, cost £2000 more. Results for the period ended 31 March 2025 are given in the Statement of Financial Activities on page 4. The assets and liabilities are detailed on the balance sheet on page 5. • The Statement of Financial Activities shows net incoming resources for the period of £137,532 (2024 - £177329). These funds give a surplus of funds to carry forward of £1,239139 (2024- £1,272600). It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-month expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. ## **Plans for the future** Given the **Axis** Centre is community owned, and the organisation does not normally anticipate any external funding or sustainability support, the priorities are. To attract sufficient membership and participation in activities to ensure the financial sustainability of the facility. To provide trained staff to serve the members and visitors to the community. To provide access to a range of activities and sports, for those previously excluded due to poor transport links in rural areas or inability to travel. Through the range of amenities, sports and activities to promote improvement in health and wellbeing of the people in the parish, leading to longer and healthier lifestyles. The Axis Centre will serve as a focus for participation and community activity to improve the quality of life for local residents. Access to a 'physical center is the foundation for social cohesion and community development._ To provide a safe, supervised meeting place for youths with a range of activities it will decrease the risk of involvement in anti-social behavior and encourage a more productive lifestyle. The disabled and infirm will have an easily accessible and safe place to meet with the opportunity to participate more openly with other members of the community. People of all age groups and abilities will have the opportunity to share experiences, strengthening the bond in the community. On behalf of the board of trustees 2 NEWMACHAR COMMUNITY CENEWMACHAR COMMUNITY CENTRE ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NEWMACHAR COMMUNITY CENTRE ASSOCIATION I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 4 to 11. Respectlve responslbllltles of trustees and examlner Th8 charity's trust8es ar8 rèsponsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of th8 Charities Act 2011 {the 2011 Act) and that an indep8nd8nt examination is naedad. 8asls of Independent examlnefs rep(*t My examination was carried out in accordance with the general Directions given by the Charity Commission. An examinats'on includes a reviéw of the accounting records kept by thè charity and a comparison of thè accounts presented with those records. It also indudes consideration of any unusual items or disdosur8s in thè accounts and sèèking èxplanations from you as trustèes conceming any such matters. The procèdures und8rtak8n do not provid8 811 the 8vid8nce that would be required in an audrt and consequently, no opinion is given as to whether tha accounts present a 'true and fair view and the report is limitèd to t￿￿$6 matters get out in the statement below. Independent examlner's statement In connection with ry examination, no matt8r has come to my attention.. (a) which gives me reasonable cause to believe that in any material respo¢t tho roquiremonts: (i) to keep accounting records in a¢¢ordanc6 with section 130 of the 2011 Act., and (11> to prèparé accounts that accord with th6 accountiNJ ro¢¢yd3 and comply with the accounting requirements of the 2011 Ad. have not been met. ( (b) to which, in my opinion, attontion sh(wld bo drawn in ordor to onable a propor undorstanding of tho accounts to be reached. ## NEWMACHAR COMMUNITY CENTRE ASSOCIATION ## STATEMENT OF FINANCIAL ACTIVITIES ## INCLUDING INCOME AND EXPENDITURE ACCOUNT ## _FOR THE YEAR ENDED 31 MARCH 2025_ |Notes
Incomingresources
Incoming resources from generated funds
Donations and gifts
Activities for generating funds
2
3
Investment income
Incoming resources from charitable activities
�
2
Total incoming resources
Resourcesexpended
5
Costs of generating funds
Fundraising trading: costs of goods sold
6
Net incoming resources available for
charitableapplication
Charitable activities
Provision of community centre
6
.
Governance costs
6
Total resources expended
Net income/ (expense) for the**year/**
Net movement in funds
Fund balances at 1 April 2024
Fund balances at 31 March 2025||Unrestricted
funds
£
**666**
**152,975**|Restricted
funds
£
.-|Total
**2025**
£
**666**
**152,975**|Total
2024
£
3,232
137,968| |---|---|---|---|---|---| |||**153,641**
**752**
**154,393**
**16,861**
**137,532**
**130,937**
**1,390**|-
-
-
.
**37,758**
-
**37,758**
**-37,758**
**1,126,122**|**153,641**
**752**
**154,393**
**16,861**
**137,532**
**168,695**
**1,390**
**186,946**
**-32,554**
**1,272,600**|141,200
47,028
I
188,228
10,899| ||||||| ||||||177,329
170,431| ||||||1,773
183,103
5,125
1,267,475
1,272,600| |||**149,188**
**5,204**
**146,478**|||| |||**151,682**|**1,088,364**|**1,240,046**|| 4 ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **STATEMENT OF FINANCIAL POSITION** ## _**AS AT 31 MARCH 2025**_ |**_AS AT 31 MARCH 2025_**|||| |---|---|---|---| |**Notes**
**Fixedassets**
Tangible assets
**10**
**Current assets**
Debtors
**11**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
**12**
Net current assets/(liabilities)
Total assets less currentliabilities
Creditors:amounts falling due after more than
one year
Net assets
Income funds
Restricted funds
Unrestricted funds|**2025**
.£
£
**1,223,633**
**4,456**
**51,972**
**56,428**
**(10,918)**
**45,510**
**1,269,142**
**(29,096)**
**1,240,046**
**1,088,364**
**15**-
**1,682**
**1,240,046**||2024
£
£
1,273,907
7,011
40,687
47,698
(12,298)
35,400
1,309,307
(36,707)
1,272,600
1,126,123
146,477
1,272,600| ||**56,428**
**(10,918)**||47,698
(12,298)| ||||| |||**1,240,046**|| |||**1,088,364**
**15**-
**1,682**
**1,240,046**|| The accounts were approved by the Trustees on _5_ ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **`NOTES TO THE ACCOUNTS`** ## _**FOR THE YEAR ENDED 31 MARCH 2025**_ ## **1 Accounting policies** ## **1.1 Basis of preparation** The accounts have been prepared under the historical cost convention The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005, the Financial Reporting Standard for Smaller Entities (FRSSE) effective 2008 and the Charities Accounts (Scotland) Regulations 2006 (as amended). ## **1.2 Incoming resources** Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except in so far as they are incapable of financial measurement. ## **1.3 Resources expended** Resources expended are included on an accrual's basis, inclusive of any VAT which cannot be recovered. Charitable activities include all costs relating to activities where the primary aim is part of the objectives of the company. Governance costs are the costs relating to the governance arrangements of the company. ## **1.4 Tangible fixed assets and depreciation** Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Freehold land is not depreciated Freehold buildings over 50 years Plant and machinery over 3 to 10 years Fixtures, fittings & equipment over 3 to 10 years ## **1.5 Leasing and hire purchase commitments** Rentals payable under operating leases are charged against income on a straight-line basis over the period of the lease. ## **1.6 Accumulated funds** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. . Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts. 6 ~~( }~~ ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## NOTES TO THE ACCOUNTS (CONTINUED) ## _FOR THE YEAR ENDED 31 MARCH 2025_ |2
Donations andgifts
Donations and Gifts
3
**Activities for generating funds**
Activities for generating funds
Fundraising trading: costs of goods sold
**Net Activities for generating funds**
**4**.Incoming**resources from charitable activities**
Grant Income
Included in grant income are the following grants:
Aberdeenshire Council
Energy Saving (Solar Panels)
Co-op
HMRC Charities|_|**`2025`**
£
**666**
**`2025`**
£
**152,975**
**(16,861)**
**136,114**
**`2025`**
£
**752**
-
**752**
**752**|**`2025`**
£
**666**
**`2025`**
£
**152,975**
**(16,861)**
**136,114**
**`2025`**
£
**752**
-
**752**
**752**|**`2025`**
£
**666**
**`2025`**
£
**152,975**
**(16,861)**
**136,114**
**`2025`**
£
**752**
-
**752**
**752**|2024
£
3,232
2024
£
137,968
(10,899}
1p,oa9
2024
£
47,028
7,005
37,946
2,077
47,028| |---|---|---|---|---|---| |||
**`2025`**
£
**752**
-
**752**
**752**|||| ||||
||| ||||||| ( 7 ) ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **NOTE-5** TO THE **ACCOUNTS (CONTINUED)** ## _FOR THE_ _**YEAR** ENDED 31_ _**MARCH 2025**_ ## 5 Total resources expended |Costs of generating funds
Fundraising trading: costs of goods sold
**Charitable activities**
Provision of communirt centre|Staff
costs
Depreciation
Other
costs
£
£
£
-
-
**16,861**
-
_50,275_
_28,005_
_90,415_
-
-
**90,415**
**50,275**
**28,005**
-
-
**1,390**
**90,415**
**!0,275**
**46,255**|Total
Total
**2025**
2024
£
£
**16,861**
10,899
_78,280_
_86,231_
_90,415_
_84,200_
**168,695**
170,431
**1,390**
1,773
**186,94! **
183,103| |---|---|---| |Activities undertaken directly
Support costs
Total
**Governance costs**||| _Depreciation charge of £50,275 includes £37,758 of restricted and £12,517 unrestricted._ ## **6 Activities undertaken directly** |Rates
Light & Heat
Insurance
Repairs and maintenance
Cleaning
Equipment Hire&Rental
Kids, Youth Project and Functions
Postage, stationery and advertising
Telephone
Computer and software costs
Bank and credit card charges
Professional Fee's
Training costs
Subscriptions and license fees
Sundry expenses|**2025**
£
**1,299**
**13,095**
**2,703**
**1,793**
**3,232**
**929**
-
**340**
**877**
**442**
**901**
**28,005 **
-
**67**
**1,439**
**887**|2024
£
2,154
11,062
2,379
8,721
3,636
2,064
340
662
742
418
1,580
-�6,956
780
8
1,079
1,331| |---|---|---| 8 ----------11( )1------- ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **NOTES TO THE ACCOUNTS {CONTINUED)** ## _**FOR THE YEAR ENDED 31 MARCH 2024**_ ## **7 Support costs** |Staff Costs
**8**
**Trustees**|**2025**
2024
£
£
**90,415**
84,200| |---|---| None of the trustees (or any persons connected with them) received any remuneration during the year, and none of them were reimbursed any expenses. ## **9 Employees** The average number of employees during the year was: |e average number of employees during the year was:||| |---|---|---| ||**2025**|2024| ||**Number**|Number| |Staff|**8**|6| |**Employment costs**|**2025**|2024| ||£|£| |Wages and salaries|**90,415**|84,200| ----------11( 9 )----- ## **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **NOTES TO THE ACCOUNTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 MARCH 2025**_ |Disposals
**At 31 March 2025**
**Net Book Value**
**At 31 March 2025**
At 31 March 2024
**11**
**Debtors**
Prepayments and accrued income
12 Creditors: amounts falling due within one year
Accruals
PAYE
Energy Savings Trust Loan
**10**
**Tangible fixed assets**
**Cost**
At 1 April 2024
Additions
Disposals
**At 31 March 2025**
**Depreciation**
At 1 April 2024
Charge for the year|**Land**
**Plant and**
**and**
**machinery**
**Buildings**
£
£
1,380,460
110,568|
|54,095
--
**71,775**
**451,563**
**112,392**
**1,223,632**
130,072
1,273,907
**2025**
2024
£
£
**4,456**
7,011
**2025**
£
2024
£
2,987
4,931
1,227
1,571
6,704
-5,796
**Fixtures,**
**Total**
**Fittings**&
**Equipment**
£
£
184,167
1,675,195
**184,1'67**
**1,675,195**
'
401,288
17,680
50,275| |---|---|---|---| ||**1,380,460**
**110,568**||| ||276,222
70,971
27,609
4,986|
|| ||**303,831**
**75,957**
**1,076,629**
**34,611**||| ||1,104,238
39,597||| ||||**10,�18**
11,298| ( 10 ) **NEWMACHAR COMMUNITY CENTRE ASSOCIATION** ## **NOTES TO THE ACCOUNTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 MARCH 2025**_ ## **13 Restricted funds** The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: |Building fund
lighting /Energy Fund|**Balance at**
**1 April 2024**
£
1,041,600
**104,616**|**Movement in funds**
**Balance at 31**
**Income**
**Expenditure**
**March 2024**
£
£
£
-
(26,040)
1,015,560
-
{11,718}
92_,_898
-
{37,758}
_____**j_J_OB,458**| |---|---|---| ||1,146,216|| The building fund represents the grants and donations which have been received specifically to fund the building of the community centre. The lighting/energy fund represents the grants which have been received specifically to fund the solar panels of the community centre. ## **14 Analysis of net assets between funds** |Fund balances at 31 March 2025 are represented by:
Tangible fixed assets
Current Assets
Creditors: amounts falling due within one year
Creditors: amounts falling due after more than one year||**Unrestricted**
£
115,174
56,428
(10,918)
(29,096)
131,588||**Restricted**
**Total**
£
£
1,108,458
**1,223,632**
**56,428**
**(10,918)**
**(29,096)**
1,108,458
**1,240,046**| |---|---|---|---|---| |||||| ## **15 Contingent liabilities** On the grant funding received there are conditions which if not met may require repayment of the funding received. The Leader grant funding may be repayable if the building is not utilised for the purpose set out in the application for the next years. ## **16 Commitments under operation leases** At 31 March 2025 the company had annual commitments under non-cancellable operating leases as follows: ||**Land and**|**Buildings**| |---|---|---| ||**2025**|**2024**| ||£|£| |Expiry date:||| |In over five years|**1**|1| **19 Related Parties** The charity is under the control of the Trustees in the period. ( 11 )