NEW DEER COMMUNITY ASSOCIATION Scottish Charity No. SC033578 ANNUAL REPORT For the Year Ended August 31, 2024
TRUSTEES, ANNUAL REPORT For the Yegr Ended August.11, 2024 The Chairman and Trnstees have pleasure in pre8enting) Ihis TeEx)rt tObeth¢r with the financial statements and thc Indcpcndcnt Examin¢r s R¢port for thc ycar cndcd August JI. 2024. Rtference aud Adrninislratiie Information Charity Name New Deer Community Association Cbarity N"0. SC033578 Addresq l. urrcnt Ilana 'meni Comrnittee {Offiee Hesrer8 and Communityicyrnup ReprentatiVeS) Chairperson (Volunteer Film Promoter) Secreiary. (also represepts Badtninton Club and S11 Run Group) Trrasurer Roval British Legion Bovs, Brigade Agricultural Association HeritaL)e CJroup St kane s Church Fricndship Club Si Kdne 5 Guild Girl CJuides, Brownies and Rainbows Primary Sch(K>l Indoor Bowlers Cvardening Cjroup Ouldoor Bowlers What'5 On St Kane's Early Learning Childcare Centre Disabled and Seniors, Club ()ther Mana ement C nmmittee Members (Public Members} who sen'ed throughout the year I-IILfL rLul5 J" (ItILiiding coniniillee members. Affiliated community group5 are invited to send r¢pr¢sentalives lo management commillee meetings, and members of the public mav also able lo attend meetings.
Struetur¢. Governance and Management The Charity is an unincorporaicd association. It is governed by its Constitution which w&% adopted on March 30, 1960, and l&sl amended on October 27, 2010. The Association was grdnted charitable status by OSCR on January 1,. 1968. Appointment of M2pa%emeDt Committee Membership of the managem¢nt ¢ommitlLe is open to any member of tlie community (Public Member) OT atfiliated communily group {CommunitylGroup Representative.} Committee memb¢rs are eleLted or re- elected at the Annual G¢n¢ral M¢cting which is nornially held in OctoberNovemb¢r. Managyement Committee meetings are scheduled to take place every two months. Management The Trustees are responsible for the strategic direction and governance of th¢ Association. whilst day-to-day running is dele&Jated to th¢ Chairperson. Secretary and I'reasurer, with the support of appointed Conveners. The TSteeS and Otyice B&qrers are all volunteers. objeIveS and Activities 'I"he purpos¢ of th¢ Association shall be the advancement of community development, with ihe objectives to'.- a) To promote the wellbeing of the people living in the village of New Deer and the sum)unding area - by liaising with the local authorities, volunlar>' organisations, and residents. in a common effort to promote social acttvitils, foster a COTnmunity spirit, advance education, and to achi¢v¢ othei aims as may be delemiin¢d by the Association. b) To maintain and manage New Deer Public 14all and the Dinuwall Fordyce Community Park for activities promoted by the Association and its constituent members, in furtherance of the above objects. and to carry out any exlension of the premises or facilities provided, which may at any time seem nec¢ssary or desirable. c) To reinv¢st any profirs accruing for thc activitics of the Association into improv¢m¢nts to th¢ facilities ofTered in thc Public Ilall and the Community Park, or to som¢ other purpose dc¢nied by. the committee to b¢ direcily of benefit to the residents of New Deer and the surrounding area.
CHAIR'S REPORTTO OSCR FOR YEAR TO 31" AUGUST 2024 INTRODUCTION After hecoming Chair at the AGM in Odober 2023, the de£i5ion was made by the Management Lommittee to pursuc thc routc of cOMIng a SCIO. We wcrc &ssist¢d in this proccss by a busincss consulLint appointcd and funded by Aberdeenshire Coun¢il. OSCR also provid1 adi'ice dur ng ihis lefthY process. A new truste¢ was appointed. Graeme Neish, and he has been a great hLlp during the year. New rules were brought oui b}, the Scottish Government to regi%ter an J12nd oM]ed. This was completed with assistance from our busincss consultant. Following ihe resignaiion of our previous Hall ConvenerlBookings Administraior. and of ihe Village Orderly. new emplo)'ees were recruited for the positions. A n¢w editor look over the production of our villaLye magya7.ine. "What 8 On, . I'he need tu Create NDCA logo was identified" one was created locally.. and now appears on our ()Lu¥I. unding was successtiilly applied tor lo upgrade lighting in the Public Hall to LED. It is hoped Ihat this will reduce our electricity costs which remain a source of concern. We continue to investigate ndIng sources to Upgrade our heating s>'stLm in the hall. A fund-raising campaign was launched io help maintrflin thc i illag¢'% only" Public Accc55 D¢fibrillator, and was so successful that a second detibrillator h&s no. been installed locally. Our eldest Ttee. Sandy Ritchie &$ awarded the BEM in the N¢M, Honours List and also received the Pride of Buchan Award. Both well deserved for his long service to NDCA and other groups in Buchan. I lis book, N¢w D¢¢r and ROOD Aboot which w¢ helpcd to publish has been a succe&s. W¢ continue lo have successful annual events. a F Ire,0rkBonfe. Quiz and Xmas FayTe. These events bringv the Lommunit)" logyether as well as providingT some t.unds for the.4ssocialion. GOVERANCE The tinancial report lor the vear ended 31" August 2024 8S presented b). the Treasurer at the AGM, and will be eheck¢d and signed by an Independent Exniner. 'I'here are r¢&Jular meetings of the Management Committee. which are also attended bv local Councillors and Police Scotland. The NDCA OtTTce BeareTS Trustees and Convenets liaise with each other on an on-going basis, and meet as required. FINANCIAL CONTROL "I'he 'l'r&asurer pOrtS diligently to the Management Lommillce and expendtture is sanctioned thereby. Routine expendilure is signed off bi two Office Bearers. The Association remains 1vent but previously outlined. significant incrcases in costs are putting a .qtrain on finaneixl $i]rceS, causing conttrn fnr ruwicial stability going fonvard. LAND All nec¢ssar)' consents remain in place for access. sewage. and surface runoff water at the four acres of building land so kindly given to us by th¢ late Mr Willie Litilejohn. Unfortunalely we ar¢ no further fonvard in atlracting a developer.
New Deer Communlty Association Income & Expenditure Account for 12 Months to 31 August 2024 2024 2024 2023 2023 Income Hall Hire Events Tickets Fireworks Donations Defb Donations Events Refreshment5 Events Raffle Quiz Receipts Whats On Adverts What's on Sales Bank Interest Book Sales Treassjre Hunt ND500 Rent Aberdeenshire Council Grants Misc Quiz Cloffrckford Donations Gala Day Total Income Expenditure Wages Stat & Post Power Repairs Insurance Green Space Licences What's On Cleaning Planning Fees Fireworks Events Book Cloffrikf'd Quiz Expenses Gala Dav Misc Total Expenditure Surplus/Deficit Opening Balance Closing Balance 9,941.25 3,899.92 2,247.77 3,085.14 379.60 647.lJ) 460. 1,225.00 704.77 407.14 11,666.54 500.(KI 1,057.04 10,992.00 3,719.22 2.104.99 368.10 3,066.20 520.00 1.105.00 527.40 119.42 850.00 2.00 9,489.70 8,987.91 4,628.C(I 168.94 20.CK) 6,51KJ.00 950.98 6,000.00 12,031.00 754.77 48,491.09 60,637.71 7,270.00 502.68 8,611.40 3,199.19 3,476.81 8,550.21 934.66 694.87 699.27 7,160.00 8,264.18 22,550.81 2,471.94 457.00 514.30 248.09 1,890.00 998.33 3,228.66 6,106.00 2,500.00 90.61 200.00 314.70 1,178.09 2,314.31 7,868.72 5,IKK).CM) 231.00 50,531.21 -2,040.12 33,848.64 31,808.52 56,994.62 3,643.09 30,205.55 33,848.64
Inspected and found to be corrett Date..............
APPENDIX 3 OSCR Siottish Charity Regulator Independent examinerfs report on the accounts R•port to lh• Charttynamo trustoeslmombors of Registered chwity SC 0 33si number On the accounts of the ¢harity lor the period Period start date mth Peri(#J end date Month Year Year 1023 to Sat out on paga$ w8mnberlDindudethe page mirts of1one15hfjetsI Respectiv• The charity's trustees are responsible lor the preparation of the aceA)unts in acctxdan r•sponsibilitigs of with 1he terms of the Ch8rities and Trustee Investment Iscolland) 2005 Act and the trusle&s and oxamlnor Charities Accounts ISco11andl Regulations 2006 las amended). The charity trustees consider that Ihe audit requirement of Regulation 10111 Idl of the Accounts Regulations does not apply. It is my responsibility lo examine the account5 as required under section 44111 Icl of th8 Act and lo stste whether particular matters have come to my attention. Basis of indfjpendgnt My &xamination is carrted out in acrdanCe with Regulation 11 of the 2006 Accounts •xamln•r'$ stalomont R&gulation$. An examination includgs a review of the accounting records kopl by tha charity and a comparison of the accounts pre$enled with those rocords. 11 also includos consideraton of any unusual items Dr diselosurgs in the accounlg and geeks explanations from the InJsl&@s conc8fning any such matters. T1 procedur8$ undertaken do not provide all the evidence that would be required in an audit and. consequenlly. I do not expiess an audit opinion on the view given by the accounts. Independent examiner's In the course of my exarnin8tion, no matter has come to my attenlion1oherth statement which gives me reasonable cause to believe Ihal in any malerol respect Ihe requirements- to keep accounting records in accordance with section 44{1) (a) of the 2005 Act and Regulation 4 01 the 2006 Accounts Regulations, and ID prepare accounts which a¢wrd wlh the accounting records and comply with Regulation 9 01 the 2006 Accounts Regulations have not been rnet, or to which, in my opinion, attents'c should be diawn in order to enable a proper understanding of Ihe accounts to be reached. Date: 4-S- aol Slgnod**: Nom¥'. Relevant profvssional qualSflcatlon(sl or body Ilf any).. Address.. "Flea88 ddete th8 woros In the trdthts ff they do noi apply. If the woras oo apply. Sel oul those rnarter5 wluch have corn8 to your attentlon on thg folowin9 pa9è. 'OSCR will 8CtsPt digrtal ortypod $ignaiures.