OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Luthrie Village Hall

2025-09-30-accounts

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‘Trustees’Annual Reportforthe period =
_s«éPeriod startdate = ————~—~sé~Peritc En late
___ Day Month Year Day _Month Year
From 01 10 2024 To 30 09 2025
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Office of the Scottish Charity Regulator

Charity name _ Luthrie Village Hall Other names charity is known BO Registered charity number | $C028458 Charity’s principal address _Luthrie Village Hall

Luthrie

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Postcode KY15 4NU
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Names of the charity trustees on date of approval of Trustees’ Annual Report

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Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

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NeneElspeth Barker
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Dates 1/10/2024acted— ifnotforwhole18/2/25 year

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Structure, governanceandmanagement

Type of governing document

Trustee recruitment and appointment

The organisation is constituted as an unincorporated association. It is governed by its constitution and is managed by a management committee. The members of the management committee are responsible for the overall governance, strategic direction and administration of the charity. The charity is governed by its constitution and is managed by a management committee, the members of which are elected annually at the Annual General Meeting (AGM) from nominations received at that meeting. The management committee comprises up to ten elected members.

In addition, organisations that make regular use of the hall are entitled to nominate one representative to serve on the management committee. The number of such representatives is balanced by an equal number of elected members to ensure that the interests of the wider community are appropriately represented.

The management committee is responsible for the overall governance and strategic direction of the charity.

The committee appoints four individuals to serve as trustees. The trustees are responsible for holding the heritable property of the charity and for appointing an independent examiner to review the annual accounts and report thereon, in accordance with relevant charity legislation and guidance.

The Minister of the local parish church is entitled, ex officio, to be appointed as one of the trustees.

Trustees appointed by the management committee are identified by an asterisk (*) in the list of trustees included in this report.

Trustees are appointed by the management committee in accordance with the charity’s constitution. In making appointments, the committee seeks to ensure an appropriate balance of skills, experience and community representation.

New trustees are provided with an induction to the charity, including information on their roles and responsibilities as trustees, the governing document, and relevant guidance issued by the Office of the Scottish Charity Regulator (OSCR).

The management committee recognises the importance of ongoing training and support for trustees and, where appropriate, trustees are encouraged to undertake relevant training to enable them to fulfil their duties effectively.

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Oblecivesandactivities
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Oblecivesandactivities #= =
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Charitable purposes The charity’s objective is to operate Luthrie Village Hall forthe benefit of
the local community. Its principal activity is the management, maintenance
and development ofthe hall, ensuring it provides a safe, accessible and
well-maintained facility for use by residents and local organisations.
Summary ofthe main activities Luthrie Village Hall and its facilities are available for hire by both
in relation tothese objects individuals and organisations for the benefit of residents in the surrounding
communities.
The premises comprise a main hall and a smaller lesser hall, both ofwhich
are available for hire. In addition, the hall complex includes a kitchen and
a committee room, which are made available at no additional cost to those
hiring either hall.
The majority of users hire the facilities on a regular basis, typically on a
weekly or monthly arrangement, while others make use ofthe hall on an
occasional basis. The hall is also used fora range ofone-off events
including concerts, parties, wedding receptions and funeral wakes,
supporting a wide variety ofcommunity activities.
The management committee also makes use ofthe hall to organise
fundraising events throughout the year, including games nights, coffee
mornings, concerts and an annual ceilidh. These events contribute to the
financial sustainability ofthe charity while also enhancing community
engagement.
Achievementsandpertormance
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Summary ofthe main achievements of
the charity during the financial period During the year, Luthrie Village Hall has been well maintained, with a
number of repairs and improvements undertaken. These included
insulation works, maintenance ofthe alarm system, and the repainting of
car parking lines.
The management committee met on a quarterly basis to oversee the
governance and operation ofthe charity.
A number offundraising eventswere held during the year, including coffee
mornings and quiz nights. The annual ceilidh also took place on New
Year's Eve and was well supported by the local community.
The hall continues to be well used by a range of regular user groups,
including a walking group, keep fit sessions, artworkshops,a craft club,
Tai Chi and Pilates classes, demonstrating its ongoing value as a
community facility.
The management committee intends to continue and, where possible,
expand its programme of activities and events in order to maximise
communityparticipationandbenefit.

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foci .. .. — Brief statement of the charity’s policy = The charity’s funds at the year end represent income received, including on reserves grant funding, which has not yet been fully utilised in supporting charitable activities and essential repairs. At 30 September 2025, the charity held cash balances of £16,478.74 in its bank account and £35 in petty cash. During the year, the charity received grant funding totalling £989. These funds will be applied to support the ongoing maintenance of the hall and delivery of community activities in line with the charity's objectives. Details of any deficit The activities of Luthrie Village Hall generated a small surplus during the year, reflecting the effective management of the charity’s resources. As a result, the total funds held in the bank increased by £11.41 Donated facilities and services (if any) | The charity’s principal asset is Luthrie Village Hall, which is held by the trustees on behalf of the management committee, representing the local community. The hall building and the adjacent land were gifted to the community in 1917, having been originally constructed around 1909. No original cost figures are available.

The hall is currently insured for £1,186,563, ensuring protection of this key community asset.

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The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) LIV Cth Jett & --~ Vv Full name(s) fLopnw WHitcives CoPiow Ht OPH Position (e.g. Chair) CON YEW OK Vice Comlenot Date . oe, » de /

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