POOLEWE VILLAGE HALL COMMIThEE Scottlsh Charity Charity Number: SC028447 Commlttee Members. Report and Accounts For the year ended 31° October 2024
Poolewe Villoge Hall Committee Contents Legal and Administratfve Information Report of the Commlttee Independent LKaminer's Report Statement of Recelpts and PBymentg Stat8m8ni of Bal8n¢gS 10
Poolèwè Vllla8e H811 Commrttee Logaland Admlnlstr8tlve Intomiation Charity Number: SC028447 Address: Poole•ve Village H811 Poolob Ross-shire IV22 2LD Princlp81 Office: Talgh Sonals 6A N88St Poolewfr A¢hn89heen Ross-shife IV22 2LL Commlttee Members are 8iso Ihe Ch8rlty Tru8tee8: Commlttè8 Mernbers sefved Ouring ihe year are: Independent Examiner: Legg8tts Accountsnts Ltd Kempfielo Court Dingwall Ross-8hlr8 IV15 9RT Bankers: Bank of Scotland Gairioch R09s-shiTe IV21 2BS
Poolewe Village H811 Committee REPORT OF THE COMMITfEE Poolewe Vi118ge Hall Committee is 8 Scottish Charity registered with the Scottish Charity Regulatorwiih effect frorn 23" November 1998with registration numbgr SC028447. The ch8rrty Is governed 8nd administered in accordance with its ¢onstitution. The charlty18 constr(uted as an unincovpotated association. It owns the hall buildlng: tho AitA It #tandg on 19 le8sed from the MacDonald Buchanan Estate on a long lease at 8 peppercorn nI. Publlc Liobilltyand Employers Liability insuranc88 are held with Zurlch Insurance-, the hall holds 8 Publlc Entertalnment Licence and other necessary ticences to perform It8 functions. The Charlty hold3Annual General Meetingswhich 8rea(fvertlsed iocaiiy. are open to 811 members of the ¢ommunity, and 8re held in the spring ol each year. The Annual General Meelln8 elect8 or appoints committee mèmbers and offlcers to serve as Trustees of th6 chority and manage the hall% day lo doy affoirs throughout the year. Commrttee vacancios are 8dverti$ed locally. the Committge m8y olso co-opt to 1111 cancIeS until Ihe neM AGM. Commlttee members are responsible for prudent budgetlng ano overse8lng the Village H811 finances, 8nd for maintainingthe fabr1¢ of the bullding 8nd 811 equipmentto a high standard. The Commltteels 8SSlSted in these duties by the employment of a p8n-time cleaner and part-tlme C8retoker. Bookings are managed through the Bookings Clerk. In addltlon, there are two Spoces wllhin the buildlng that are let io tenants in order to provlde an Income: the Annexe: ond the Button and Book Bhy. ObJ•oilY•• ondActlYttS•1 Charltabl• PurpoM# The ch8rit8blepurp08eofthe Poolewe Vlllage HeLiComrn4tte¢ •Te deflned in its constitution. The purposes are.. To promote thg benefit of the inhoblt8nts of Poolewe and its enviions by 88soclotlng the Local ststutory authorities. voluntsry organlsations and InhBbit8ntg In 8 ¢ommon effort to advance education and to Provide facilities in the interosts of 8oclal welfare lor recre8tion and other leisure-time occupations so that their condhions of Ilfe may be Improved. To maintain ond manage Poolewe Viltage H8U for 8Ctfvltie$ promoted by the Committee and its constituent bodies in furtherance of the 81)m object8.
Poolewe Vi1188e Hall CommFttee The PTincip81 function of the Poolewe Ifillage H811 Is to provide e suitable venue forthe numerou8 80C181. edue8tion81. recreational. cre8tp4e and cuttural activities of a wdespread Tural communty. It Is the Committee¥ aim to make available an excellent focility withln flnancial reach ot8$ many dNer8e groups 88 possible. Achlo¥•m•nts and Perfornian Although Cowd no longer imped6s the hall's actlvitl¢s. tt has been dlfficult enticing new and pfewoLI8 gTOUPS b8ck tothe hall. end rtwilltherelore take a lot longerth8n anticlpaled to get back to where the hall was financially before Covid. AS the hall's reseNes ara stlll drastlc8lly reduced, In en 8tt8mpt to incro88e these. the Hall Commrttee do 8 8erles of pop-up cafes once a month durlng the tourist $8880n. Unfortunatsly. theremfjre 8 number of exp¢n¥ive malntenance rep81rs i.e. bollef break dovm, leaking plpes. bro*en cistern and variou8 electrical repaiT8. Lucklly the annexe Is now tenanted 88aln. me8ning we now are earnlng more revenue from it. The h811s runningeosis still iem8in very hlgh andthe committee are lookln881 ways totry 8nd reducethem. ook Lwerthe leè$9 for the 8nnexe whlch Is agaln a welcome regular Income for the hall. The market reiumed forthe 898son with the Committees monthly pop up cafe now runnlng. A8 ever, our booklngs clerk h8$ been imm6n8ely helplul In en8uring the Smooth running of booklng matter8 and our Caretskor ond Cleanorar¢ Very rellabie. Futur• Plan• No imminent18rge purch?8e8. butVwlll be lookin8 at possibleways of reducing the halls ener8y bSlL8 throu 8 $01or pv scheme and evenlu8Liy trying to 8et fvndingfor an 81r source heat pump. Poucy on reser¥e$ The Committee intended that any surplu5 funds would be carried lonvord. ye8T on ye8r. to meèt the cost ol a iolling repair 8nd refurbishment programme through future years. However those reserves h8d to be rlrAwn on overthe 2021-22 and 2022-23 financi8lyears.
POoleV Village Hall Committe6 ew ol A¢count¥ Theflnancial ye8r Tèsulted in a surplus 01 £6.68612023: deficit £4.4691 Rental Income incre8s$d ty £5,808 as 8 re8uIt of improved bookings. lknrall expenditure decreased lyy £2,945, largely duè to a si8nlll¢ant reduction in committee expen$es and kilchen 8xpendlture. Ailfund8 8re g8ner81 unrestricted fund¥. Commltt•• M•mb•rn' R•rnuner•tlon 8nd Exp•n•¢s The Bookings cle Inoi currentlya commlttee member) is paid a weekly honoiarium of £45. The presènt Treasuroralso recelves a weekly honor8rium of £36 (not wlthdrownl. No other expen8e• are p8idto commrtee mernbers. The Commfttee Memb8rs are responsible lor keeplng 8dequ8t8 accountlng records th8t 8rg sufficient to showand explaln the ch8rityts transactions and dlsclose wlth feasonabl& 9ccuracy at any tlme ihe flnanclal position of the charrty and enable them to ensure that the flnanclèl st8tements compty th Charlti95 8nd Trustee Investment IScotl8ndl Act 2005 and the Charitie8 Accounts IScot18ndl Aègui8tlons 2006. They ara also responsible for Sèfèguarding the 888ets of the ch8rtyond hence lakin8re8sonable steps forthe prevention and dotocllon of tr8ud and other irregularilie$. Thls report W89 8ppro¥e(I bythe Commiti•e Members ¢Jn an(J slgned on their beh81f by." -L-IE) Date Chair
Poolewe Vi118ge Hall Comrnittee Independent Examiner's Report Indep•nd•nt oxamin¢r's r•port to the Commlttee otthe Pool•w•Vlilag• Hau Commlttoe I report on the finoncial Statements of the ch8rltyfor the year erKled 31 October 2024 which are set oul on poggs 9 10 10. Thlsreport is made $olelyto the Company¥ Committee. as a body. In accordance wlth regul8tlon 11 ofthe Charitle8Accounts (Scotlandl Re8uIBtion8 200S. frtywrtrrk hA# been unilertgken 90 th8t I might State to the Committee those matters18m required to stste to them In an independent ex8mlner's report8nd lor no other Purpose. Tothefullest extent permitted by18w. I do not accept or 085ume responsibility to anyone otherthan the charity and the charity's Commlttee 8$ 8 body. for my work or for ihls report. Ro•pectl¥e rn8p4M•lblUtI•8 ol CommlttM membor• and Ind•p•nd•nt •xamln•r The charlty* commlttee Is rosponsible lor the preparatlon of the fln8nclal siBtements in accordance with theterms ofthe Ch8rities and Trugtees Investment Iscotlandl Act 2005 (the Act) andthe CharitlesAccounts {Scotl8ndl Regulotions 2006 (the Accounts Re8ulatlon¥l. The charity Comrnlttee con$ld¢rs that the audit requirement of R8gul8tlon 10111 Idl of the Accounts Regulatlons does not 8pply. It Is my responsibility to exomine the fln8nci81 stotements as required under section 441111¢) of the and to stste whether rtIcular matter$ hove come to my 8tt¢ntlon. 8a818 Ot Independent examlner'i rnport My examingtion was ¢arried in accordance with re8ul•tion 11 01 the A¢counts Regulations. An examinatSon includes 8 reviewofthe accounting records kept tythe charity 8nd 8 comp8ri50n of the lin8nci81 statements presented wr(h those record¥. M 8180 Includ89 conslderation of 8ny unusu81 items or disclosure$ in the lin8nci81 st8tementg and seeking exp18n8tions from the Committee concernlng ony such matters. The procedures undertaken do not provide all the evidence that would Oe required in an audit, ond consequently I do not express an audit option on the viewgiven ty the occounts.
Ind•pendont exIn'S 8lat•ment In ihe course of nry examlnotion. no matter has come to my 8ttenlion: 111 Whichgives me reason8blecausetobelleveth8t In anym#terial aspe¢tth8requir8ment$: To kégp 8ccounting records in accordance section 44111181 of the 2005 A¢t nd regu18tion 4 of the Accounts Regu18tions: 8nd To prepare accounts vthich a¢¢ord with the8ccountingre¢ord8 and complywrth regulation 9 of the Accounts Re8uiatlon8. have not tn met: OT 12> To which. In oplnlon. attention should be drawn in order to gnable a propor undorstbfKJln8 ofthg accounts to b8 re8ched. Sly,ned'. Dated: 1&4-1 Stephen Ilett LL8 CTA OipPFS Leggarts Accountsnt8 Ltd Kempfield Court Dlngw811 Ross-shlre IV15 9RT
PooleweVIUage Hallcommlttee Statement of Recelpts and Payments Fortheyearended 31 October2024 2023 Recelpts Rentals- hall Rentals- offlce 19.348 13,140 8.004 Fundralsln8 Sundry receipts 2.824 75 Totsl re¢•lpts 29.851 21.641 Payments Wages and PAYE Insurance Heat and Ught Water Cleanlng and consumat4e$ Kltchen eqvlprnent Repa5r5 and malntenan¢e Commltt•g gxp•ns•s Advertislng Telephone and Internet Sundry expenses Professlonal fees 8,831 1.041 6.402 885 1,347 1,595 3.168 200 532 2.283 595 255 321 276 Totsl payments 23.165 26.110 SurplusllDell¢ltllortheyear 14.4691
Poolewe Vlllage Hailcommlttee stsi¢meni of Ba&nc•s As al 31 October2024 2024 2023 Openlni Balance5 Bank curreni account Cash 12.385 16.808 Trfal openlni balanus 12.385 16.854 SurpiusllDeficltlforyear 14,4691 Total Assets 19.071 12.385 Represented by: Closlni Bathnces Bank current account Cash 19.071 .385 Total bankand cash balances 19.071 12.385 TotalCloslng8al••¢e 19.071 12,385 Debto 1.417 Cre(IItOf5 401 Thellnanclal ststemerts were approved tythe CommSttee MembetsaThJ Sied onthelr behalt ty. -£oz Date Lhalr Scottlsh Charity NumberSC028447 io