POOLEWE VILLAGE HALL COMMIThEE
Scottlsh Charity
Charity Number: SC028447
Commlttee Members. Report
and
Accounts
For the year ended
31° October 2024

Poolewe Villoge Hall Committee
Contents
Legal and Administratfve Information
Report of the Commlttee
Independent LKaminer's Report
Statement of Recelpts and PBymentg
Stat8m8ni of Bal8n¢gS
10

Poolèwè Vllla8e H811 Commrttee
Logaland Admlnlstr8tlve Intomiation
Charity Number:
SC028447
Address:
Poole•ve Village H811
Poolob
Ross-shire
IV22 2LD
Princlp81 Office:
Talgh Sonals
6A N88St
Poolewfr
A¢hn89heen
Ross-shife
IV22 2LL
Commlttee Members are 8iso Ihe Ch8rlty Tru8tee8:
Commlttè8 Mernbers sefved Ouring ihe year are:
Independent Examiner:
Legg8tts Accountsnts Ltd
Kempfielo Court
Dingwall
Ross-8hlr8
IV15 9RT
Bankers:
Bank of Scotland
Gairioch
R09s-shiTe
IV21 2BS

Poolewe Village H811 Committee
REPORT OF THE COMMITfEE
Poolewe Vi118ge Hall Committee is 8 Scottish Charity registered with the Scottish Charity
Regulatorwiih effect frorn 23" November 1998with registration numbgr SC028447.
The ch8rrty Is governed 8nd administered in accordance with its ¢onstitution. The charlty18
constr(uted as an unincovpotated association. It owns the hall buildlng: tho AitA It #tandg on 19
le8sed from the MacDonald Buchanan Estate on a long lease at 8 peppercorn ￿nI. Publlc
Liobilltyand Employers Liability insuranc88 are held with Zurlch Insurance-, the hall holds 8 Publlc
Entertalnment Licence and other necessary ticences to perform It8 functions.
The Charlty hold3Annual General Meetingswhich 8rea(fvertlsed iocaiiy. are open to 811 members
of the ¢ommunity, and 8re held in the spring ol each year. The Annual General Meelln8 elect8 or
appoints committee mèmbers and offlcers to serve as Trustees of th6 chority and manage the
hall% day lo doy affoirs throughout the year. Commrttee vacancios are 8dverti$ed locally. the
Committge m8y olso co-opt to 1111 ￿cancIeS until Ihe neM AGM.
Commlttee members are responsible for prudent budgetlng ano overse8lng the Village H811
finances, 8nd for maintainingthe fabr1¢ of the bullding 8nd 811 equipmentto a high standard. The
Commltteels 8SSlSted in these duties by the employment of a p8n-time cleaner and part-tlme
C8retoker. Bookings are managed through the Bookings Clerk. In addltlon, there are two Spoces
wllhin the buildlng that are let io tenants in order to provlde an Income: the Annexe: ond the
Button and Book B￿hy.
ObJ•oilY•• ondActlYttS•1
Charltabl• PurpoM#
The ch8rit8blepurp08eofthe Poolewe Vlllage HeLiComrn4tte¢ •Te deflned in its constitution. The
purposes are..
To promote thg benefit of the inhoblt8nts of Poolewe and its enviions by 88soclotlng the
Local ststutory authorities. voluntsry organlsations and InhBbit8ntg In 8 ¢ommon effort
to advance education and to Provide facilities in the interosts of 8oclal welfare lor
recre8tion and other leisure-time occupations so that their condhions of Ilfe may be
Improved.
To maintain ond manage Poolewe Viltage H8U for 8Ctfvltie$ promoted by the Committee
and its constituent bodies in furtherance of the 81)m object8.

Poolewe Vi1188e Hall CommFttee
The PTincip81 function of the Poolewe Ifillage H811 Is to provide e suitable venue forthe numerou8
80C181. edue8tion81. recreational. cre8tp4e and cuttural activities of a wdespread Tural
communty. It Is the Committee¥ aim to make available an excellent focility withln flnancial
reach ot8$ many dNer8e groups 88 possible.
Achlo¥•m•nts and Perfornian
Although Cowd no longer imped6s the hall's actlvitl¢s. tt has been dlfficult enticing new and
pfewoLI8 gTOUPS b8ck tothe hall. end rtwilltherelore take a lot longerth8n anticlpaled to get back
to where the hall was financially before Covid. AS the hall's reseNes ara stlll drastlc8lly reduced,
In en 8tt8mpt to incro88e these. the Hall Commrttee do 8 8erles of pop-up cafes once a month
durlng the tourist $8880n. Unfortunatsly. theremfjre 8 number of exp¢n¥ive malntenance rep81rs
i.e. bollef break dovm, leaking plpes. bro*en cistern and variou8 electrical repaiT8. Lucklly the
annexe Is now tenanted 88aln. me8ning we now are earnlng more revenue from it. The h811s
runningeosis still iem8in very hlgh andthe committee are lookln881 ways totry 8nd reducethem.
ook Lwerthe leè$9 for the 8nnexe whlch Is agaln a welcome regular
Income for the hall.
The market reiumed forthe 898son with the Committees monthly pop up cafe now runnlng.
A8 ever, our booklngs clerk h8$ been imm6n8ely helplul In en8uring the Smooth running of
booklng matter8 and our Caretskor ond Cleanorar¢ Very rellabie.
Futur• Plan•
No imminent18rge purch?8e8. butV￿wlll be lookin8 at possibleways of reducing the halls ener8y
bSlL8 throu￿ 8 $01or pv scheme and evenlu8Liy trying to 8et fvndingfor an 81r source heat pump.
Poucy on reser¥e$
The Committee intended that any surplu5 funds would be carried lonvord. ye8T on ye8r. to meèt
the cost ol a iolling repair 8nd refurbishment programme through future years. However those
reserves h8d to be rlrAwn on overthe 2021-22 and 2022-23 financi8lyears.

POoleV￿ Village Hall Committe6
ew ol A¢count¥
Theflnancial ye8r Tèsulted in a surplus 01 £6.68612023: deficit £4.4691
Rental Income incre8s$d ty £5,808 as 8 re8uIt of improved bookings. lknrall expenditure
decreased lyy £2,945, largely duè to a si8nlll¢ant reduction in committee expen$es and kilchen
8xpendlture.
Ailfund8 8re g8ner81 unrestricted fund¥.
Commltt•• M•mb•rn' R•rnuner•tlon 8nd Exp•n•¢s
The Bookings cle￿ Inoi currentlya commlttee member) is paid a weekly honoiarium of £45. The
presènt Treasuroralso recelves a weekly honor8rium of £36 (not wlthdrownl. No other expen8e•
are p8idto commrtee mernbers.
The Commfttee Memb8rs are responsible lor keeplng 8dequ8t8 accountlng records th8t 8rg
sufficient to showand explaln the ch8rityts transactions and dlsclose wlth feasonabl& 9ccuracy
at any tlme ihe flnanclal position of the charrty and enable them to ensure that the flnanclèl
st8tements compty ￿th Charlti95 8nd Trustee Investment IScotl8ndl Act 2005 and the Charitie8
Accounts IScot18ndl Aègui8tlons 2006. They ara also responsible for Sèfèguarding the 888ets of
the ch8rtyond hence lakin8re8sonable steps forthe prevention and dotocllon of tr8ud and other
irregularilie$.
Thls report W89 8ppro¥e(I bythe Commiti•e Members ¢Jn an(J slgned on their beh81f by."
-L-IE)
Date
Chair

Poolewe Vi118ge Hall Comrnittee
Independent Examiner's Report
Indep•nd•nt oxamin¢r's r•port to the Commlttee otthe Pool•w•Vlilag• Hau Commlttoe
I report on the finoncial Statements of the ch8rltyfor the year erKled 31 October 2024 which are
set oul on poggs 9 10 10.
Thlsreport is made $olelyto the Company¥ Committee. as a body. In accordance wlth regul8tlon
11 ofthe Charitle8Accounts (Scotlandl Re8uIBtion8 200S. frtywrtrrk hA# been unilertgken 90 th8t
I might State to the Committee those matters18m required to stste to them In an independent
ex8mlner's report8nd lor no other Purpose. Tothefullest extent permitted by18w. I do not accept
or 085ume responsibility to anyone otherthan the charity and the charity's Commlttee 8$ 8 body.
for my work or for ihls report.
Ro•pectl¥e rn8p4M•lblUtI•8 ol CommlttM membor• and Ind•p•nd•nt •xamln•r
The charlty* commlttee Is rosponsible lor the preparatlon of the fln8nclal siBtements in
accordance with theterms ofthe Ch8rities and Trugtees Investment Iscotlandl Act 2005 (the Act)
andthe CharitlesAccounts {Scotl8ndl Regulotions 2006 (the Accounts Re8ulatlon¥l. The charity
Comrnlttee con$ld¢rs that the audit requirement of R8gul8tlon 10111 Idl of the Accounts
Regulatlons does not 8pply. It Is my responsibility to exomine the fln8nci81 stotements as
required under section 441111¢) of the and to stste whether ￿rtIcular matter$ hove come to
my 8tt¢ntlon.
8a818 Ot Independent examlner'i rnport
My examingtion was ¢arried in accordance with re8ul•tion 11 01 the A¢counts Regulations.
An examinatSon includes 8 reviewofthe accounting records kept tythe charity 8nd 8 comp8ri50n
of the lin8nci81 statements presented wr(h those record¥. M 8180 Includ89 conslderation of 8ny
unusu81 items or disclosure$ in the lin8nci81 st8tementg and seeking exp18n8tions from the
Committee concernlng ony such matters. The procedures undertaken do not provide all the
evidence that would Oe required in an audit, ond consequently I do not express an audit option
on the viewgiven ty the occounts.

Ind•pendont ex￿In￿￿'S 8lat•ment
In ihe course of nry examlnotion. no matter has come to my 8ttenlion:
111 Whichgives me reason8blecausetobelleveth8t In anym#terial aspe¢tth8requir8ment$:
To kégp 8ccounting records in accordance section 44111181 of the 2005 A¢t
nd regu18tion 4 of the Accounts Regu18tions: 8nd
To prepare accounts vthich a¢¢ord with the8ccountingre¢ord8 and complywrth
regulation 9 of the Accounts Re8uiatlon8.
have not t￿n met: OT
12> To which. In oplnlon. attention should be drawn in order to gnable a propor
undorstbfKJln8 ofthg accounts to b8 re8ched.
Sly,ned'.
Dated:
1&4-1
Stephen Ilett LL8 CTA OipPFS
Leggarts Accountsnt8 Ltd
Kempfield Court
Dlngw811
Ross-shlre
IV15 9RT

PooleweVIUage Hallcommlttee
Statement of Recelpts and Payments
Fortheyearended 31 October2024
2023
Recelpts
Rentals- hall
Rentals- offlce
19.348
13,140
8.004
Fundralsln8
Sundry receipts
2.824
75
Totsl re¢•lpts
29.851
21.641
Payments
Wages and PAYE
Insurance
Heat and Ught
Water
Cleanlng and consumat4e$
Kltchen eqvlprnent
Repa5r5 and malntenan¢e
Commltt•g gxp•ns•s
Advertislng
Telephone and Internet
Sundry expenses
Professlonal fees
8,831
1.041
6.402
885
1,347
1,595
3.168
200
532
2.283
595
255
321
276
Totsl payments
23.165
26.110
SurplusllDell¢ltllortheyear
14.4691

Poolewe Vlllage Hailcommlttee
stsi¢meni of Ba&nc•s
As al 31 October2024
2024
2023
Openlni Balance5
Bank curreni account
Cash
12.385
16.808
Trfal openlni balanus
12.385
16.854
SurpiusllDeficltlforyear
14,4691
Total Assets
19.071
12.385
Represented by:
Closlni Bathnces
Bank current account
Cash
19.071
.385
Total bankand cash balances
19.071
12.385
TotalCloslng8al••¢e
19.071
12,385
Debto
1.417
Cre(IItOf5
401
Thellnanclal ststemerts were approved tythe CommSttee MembetsaThJ Si￿ed onthelr behalt ty.
-£oz
Date
Lhalr
Scottlsh Charity NumberSC028447
io