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2025-03-31-accounts

APPENDIX 1 OSCR Period start date Month Year Period end date ksnth Year Da From To Scottish Charity Regulator Office of the Scottish Charity Regulator Reference and administration details Charity name other names charity is known by Registered charity number Charity's principal address The Victoria Hall Trust NIA sc The Victoria Hall station Road Ellon Postcode AB419AY Names of the charity trustees on date of approval of Trustees, Annual Report Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) Treasurer 10 11 12 13 14 15 16 17 18 19 20

APPENDIX 1 Reference and administration details

Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

Name Name Dates acted if not for whole year
Structure, governance and management
Type of governing document
Trustee recruitment and appointment
Constitution
Trustees are appointed at the AGM in accordance with the Hall
Constitution.
Objectives and activities
Charitable purposes
Summary of the main activities
in relation to these objects
In the interests of the social welfare and for the benefit of the
inhabitants of their area, that a charitable trust be constituted
to advance the education of the public by the provision and
management of a public hall for the benefit of the public of
Ellon and District
The hall provides a venue for many public activities including
classes, community services, films, weddings, birthday parties
and other events such as the Ellon Flower Show.

2

APPENDIX 1

Achievements and performance

Summary of the main achievements of
the charity during the financial period
The continuing provision of a well maintained and equipped
venue for community classes and events.
The Trust is increasingly contributing to the maintenance of the
fabric of the hall, car park and surrounding grounds due to a
shortage of Council funding.

Financial review

Brief statement of the charity’s policy
on reserves
Details of any deficit
Donated facilities and services (if any)
Reserves are maintained for the following purposes:
1. To cover major repairs.
2. To cover day to day costs if the hall is closed for an
extended period.
3. To fund improvements to the hall, for example the
installation of new technology.
None
None

3

APPENDIX 1 other optional information Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s} OSCR will accept digital or typed slgnatures Full name{s) Position (e.g. Chair) Date

Enter SC No. below

Enter charity name below

The Victoria Hall Trust

SC 023733

Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts Receipts andpayments accounts
Period start date Period end date Period end date Period end date
For the period
from		 Day Month Year to Day Month Year
01 April 2024 01 April 2024 31 March 2025 31 March 2025
Section A Statement of receipts and payments
Unrestricted
funds		 Restricted
funds		 Expendable
endowment
funds		 Permanent
endowment
funds		 Total funds
current period		 Total funds last
period		 Total funds last
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A1 Receipts
Donations - 50 50 50 50 50 50 50 50 374 374 374
Legacies - - - - -
Grants - - - - -
Receipts from fundraisingactivities - 1 1 1,173 1 1 1 1,173 275 275 275
Gross tradingreceipts 39,662 39 39 39 39,662 34 34,576
Income from investments other than
land and buildings - - - - -
Rents from land & buildings - - - - -
Gross receipts from other charitable
activities - - - - 8 8,103
- - - -
A1 Sub total 39,662 1,223 1,223 1,223 - - - - 40,885 40,885 40,885 40,885 43,328 43,328
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets
51,758
Proceeds from sale of investments
A2 Sub total 51,758
-
-
Total receipts
91,420
1,223
-
~~—————~~		 -
-		 -
-		 51
-
51,758
92,643		 51
-
51,758
92,643		 51
-
51,758
92,643		 51,758
-
51,758
92,643		 -
43,328		 -
43,328
A3 Payments
Expenses for fundraisingactivities - - - - -
Gross trading payments 22,403 4 4 4 4 22 22 22 22,407 34 34,808
Investment management costs - - - -
Payments relating directly to
charitable activities - - - - - 5 5,542
Grants and donations 60 60 60 60 60 640 640 640
Governance costs: - - - - - 73 73 73
Audit / independent examination - - - - -
Preparation of annual accounts - - - - -
Legal costs - - - - -
Other Other- - - - -
- - - -
A3 Sub total 22,463 4 4 4 4 - - - - 22,467 22,467 22,467 22,467 41,063 41,063
A4 Payments relating to asset and
investment movements
Purchases of fixed assets
Purchase of investments
51,758
A4 Sub total
51,758
-
-
Total payments
74,221
4
-
Net receipts / (payments)
17,199
1,218
-
~~—SSS S555~~		 -
51,758
50,000
-
51,758
50,000
-
74,225
91,063
-
18,418
47,735)
(
~~S555~~
A5 Transfers to / (from) funds -
Surplus / (deficit) for year 17,199 1,218 - - 18,418 ( 47,735)
(
- SC 023733 SC 023733
Section B Statement of balances
Categories
Signed by one or two
trustees on behalf of all
the trustees
B1 Cash funds
B2 Investments
B3 Other assets
B4 Liabilities
B5 Contingent
liabilities		 Details Unrestricted
funds
to nearest £
42,767
17,199		 Restricted
funds
to nearest £
69,125
1,218		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
Cash and bank balances at start ofyear 111,892 159,627
Surplus /(deficit)shown on receipts and 18,418 47,735)
(
- -
- -
Cash and bank balances at end of year
(Agree balances with receipts and payments
account(s))
Details		 59,966 70,344 - - 130,310 111,892
17,199 1,218 -
-
asset belongs
18,418		 - 47,735
Fund to which Market valuation
to nearest £		 Last year
to nearest £
1 Year FixedTerm Deposit Unres tricted 51,758 50,000
Details Fund to which asset belongs Total
Cost (if
available)
to nearest £		 51,758 50,000
Current value (if
available)
to nearest £		 Last year
to nearest £
Details Total
Fund to which		 -
-
-
liability relates Amount due
to nearest £		 Last year
to nearest £
Details Fund to which Total
liability relates		 - -
Amount due
(estimate)
to nearest £		 Last year
to nearest £

Signature*		 Print Name Total -
-
Date of
approval

SC 023733

Section C Notes to the Accounts

C3a Trustee remuneration
C4a Trustee expenses
C5 Transactions with trustees
and connected persons
C2 Grants
C1 Nature and purpose of
funds(may be stated on
analysis of funds worksheets)
C3b Trustee remuneration -
details
C4b Trustee expenses -
details
C6 Other information		 The operation and maintenance of The Victoria Hall Ellon. The operation and maintenance of The Victoria Hall Ellon. The operation and maintenance of The Victoria Hall Ellon. The operation and maintenance of The Victoria Hall Ellon. The operation and maintenance of The Victoria Hall Ellon.
Type of activity or project supported
Gordon CountyTrip		 Individual /
institution
Scouts		 Number of grants
made
£
1 60
Total 60
If no remuneration was paid during the period to any charity trustee or person connected to a
trustee cross this box(otherwise complete section 3b)		 X
Authority under whichpaid £
If no expenses were paid to any charity trustee during the period then cross this box
(otherwise complete section 4b)		 X
Nature of transaction Number of
trustees		 £
Nature of relationship
 Transaction
amount (£)		 Balance
outstanding at
period end(£)

SC 023733

Additionsa

Additional analysis (1)

Analysis of receipts and payments

1 Donations

1 Donations 1 Donations
Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
None - 50 50 374
-
-
-
Total
2 Grants		 - 50 - - 50 374
-
Unrestricted
funds
to nearest £		 -
Restricted funds
to nearest £		 - - -
Total current
period
to nearest £		 -
Total last period
to nearest £
None - - -
-
-
-
Total
-
-
Unrestricted
funds
to nearest £
3 Gross receipts from other charitable activities		 - - - -
-
Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 -
Total current
period
to nearest £		 -
Total last period
to nearest £
Hall Events - 225
Hall Cinema - - 7,878
-
-
-
-
-
-
Total
-
-
Unrestricted
funds
to nearest £
4 Payments relating directly to charitable activities		 - - - - - 8,103
-
Restricted funds
to nearest £		 -
Expendable
endowment
funds
to nearest £		 -
Permanent
endowment
funds
to nearest £		 -
Total current
period
to nearest £		 reference error
Total last period
to nearest £
Hall Events -









Hall Cinema 4,421 4,421 5,542
-
-
-
-
-
-
-
-
-
Total 4,421 - - - 4,421 5,542

SC 023733

Additional analysis (2)

5 Breakdown of unrestricted funds

5 Breakdown of unrestricted funds
Receipts Unrestricted
fund 1 - enter
name of fund
below
Management
Account		 Unrestricted
fund 2 - enter
name of fund
below		 Unrestricted
fund 3 - enter
name of fund
below		 Unrestricted
fund 4 - enter
name of fund
below		 Total
unrestricted
funds		 Total unrestricted
funds last period
Donations
Legacies
Grants
Receipts from fundraisingactivities
Gross tradingreceipts
Income from investments other than land and buildings
Rents from land & buildings
Gross receipts from other charitable activities		 - - 374
- -
- -
- - 275
39,662 39,662 34,576
- -
- -
- - 8,103
Sub total
Receipts from asset & investment sales		 39,662
 - - - 39,662 43,328
cross ref error
Proceeds from sale of fixed assets
Proceeds from sale of investments		 -
51,760 51,760
Sub total
Total receipts
Payments		 51,760
 - - - 51,760 -
91,422 - - - 91,422 43,328
cross ref error
Expenses for fundraising activities
Gross trading payments
Investment management costs
Payments relating directly to charitable activities
Grants and donations
Governance costs:
Audit / independent examination
Preparation of annual accounts
Legal costs
Other		 - -
22,403 22,403 34,808
-
- - 5,542
60 60 640
- - 73
- -
- -
- -
- -
-
Sub total
Payments relating to asset and investment
movements		 22,463 - - - 22,463 41,063
cross ref error
Purchases of fixed assets
Purchase of investments		 -
51,760 51,760 50,000
Sub total
Total payments
Net receipts / (payments)
Transfers to / (from) funds
Surplus / (deficit) for year		 51,760
 - - - 51,760 50,000
cross ref error
74,223 - - - 74,223 91,063
cross ref error
17,199 - - - 17,199 47,735)
(
-
17,199 - - - 17,199 47,735)
(
cross ref error
Nature andpurpose of funds
Normal runnig costs of the Victoria Hall including staff w ages, licences, eve
repairs are f		 nts, utilities, advertising, cleaning and m
unded from the Restricted Funds.		 inor mantenance. Major improvements, refurbishment and

SC 023733

Additional analysis (3)

6 Breakdown of restricted funds

6 Breakdown of restricted funds 6 Breakdown of restricted funds
Receipts Restricted fund
1 - enter name of
fund below		 Restricted fund
2 - enter name of
fund below		 Restricted fund
3 - enter name of
fund below		 Restricted fund
4 - enter name of
fund below		 Total restricted
funds		 Total restricted
funds last period
Donations 50 50 374
Legacies - -
Grants - -
Receipts from fundraisingactivities 1,173 1,173 275
Gross tradingreceipts - -
Income from investments other than land and
buildings		 - -
Rents from land & buildings - -
Gross receipts from other charitable activities - -
Sub total
Receipts from asset & investment sales		 1,223 - - - 1,223 649
cross ref error
Proceeds from sale of fixed assets -
Proceeds from sale of investments -
Sub total
Total receipts
Payments		 - - - - - -
1,223 - - - 1,223 649
cross ref error
Expenses for fundraising activities - - -
Gross trading payments 4 4
Investment management costs - -
Payments relating directly to charitable activities - -
Grants and donations - -
Governance costs: - -
Audit / independent examination - -
Preparation of annual accounts - -
Legal costs - -
- -
- -
Sub total
Payments relating to asset and investment
movements		 4 - - - 4 -
cross ref error
Purchases of fixed assets -
Purchase of investments -
Sub total
Total payments
Net receipts / (payments)
Transfers to / (from) funds
Surplus / (deficit) for year		 - - - - - -
-
4 - - - 4 -
cross ref error
1,218 - - - 1,218 649
-
1,218 - - - 1,218 649
cross ref error

Nature and purpose of funds

The refurbishment fund is restricted to major improvements and repairs.

APPENDIX 3 OSCR SCott￿h ChartLV Regulator Independent examiner's report on the accounts Report to the Charfty name trusteeslmembers of THE VICTORIA HALL TRUST Reg18tered charlty SC023733 number On the accounts of the char5ty for the poriod Period start dale M￿th Period end date Monlh Oay Day Year APRIL 2024 to 31 MARCF+ 2025 Set out on pages Iwn>ornber 10 Includo Ihé pagé numbèrs of ¥ddilion31 she•isl RespKtIvo The charity's trustees are responsible for the preparation of the accounts in accordance responsibiliti08 of trustees and examiner with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotlandl Regulations 2006 las amended). The charity trustees consider that the audil requirement of Regulation 10(1) (d) of the Accounts Regulalions does not apply. 11 is my responsibility to examine the accounts as reqUI￿d under section 44{1) (cl of Ihe Act and to state whether particular matters have come to my allentlon. Basls of Independent My examination is carried out in accordance with Regulation 11 of the 2006 Accounts examlner's statement Regulations. An exarninalion includes a review of the accounting records kepl by the charity and a comparison of Ihe accounts presented with those records. It also includes consideration of any unusual items or disc105ures in the accounts and seeks explanations from the trustees Concerning any such matters. The procedures undertaken do nol provide all the evidence that would be required in an audit and. consequently, I do not express an audit oplnion on the view given by the accounts. Independent examlner's In the course of my examination, no matter has come lo my attention statement which gives me reasonable cause to believe that in any material respect the requirements.. lo keep accounting records in accordance with section 44(1) (81 of the 2005 Act and Regulation 4 of the 2006 Account5 Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or to which, in my opinion. attention should be drawn in order to enable a proper U IiGerslandin of tkne 3cr.011 n In he. r Signed"; Name: Relevant professional quallflcatlon(s} or body (if any): Addrés8: 'Please delete the words in th8 brackelb Il ;litry Ik IiQi apply. 11 IIi& WUlLl¥ &k)ply. set vul ltriose m8tters which nave come to your attent￿1 on the following page. ' OSCR will accept digital or typod $ignatur¢s