APPENDIX 1 OSCR Period start date Month Year Period end date ksnth Year Da From To Scottish Charity Regulator Office of the Scottish Charity Regulator Reference and administration details Charity name other names charity is known by Registered charity number Charity's principal address The Victoria Hall Trust NIA sc The Victoria Hall station Road Ellon Postcode AB419AY Names of the charity trustees on date of approval of Trustees, Annual Report Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) Treasurer 10 11 12 13 14 15 16 17 18 19 20 **APPENDIX 1 Reference and administration details** **Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)** |**Name**|**Name**|**Dates acted if not for whole year**| |---|---|---| |||| |||| |||| |||| |||| |||| |||| |**Structure, governance and management**||| |**Type of governing document**
**Trustee recruitment and appointment**||| |||| ||Constitution|| |||| ||Trustees are appointed at the AGM in accordance with the Hall
Constitution.|| |||| |**Objectives and activities**||| |**Charitable purposes**
**Summary of the main activities**
**in relation to these objects**||| |||| ||In the interests of the social welfare and for the benefit of the
inhabitants of their area, that a charitable trust be constituted
to advance the education of the public by the provision and
management of a public hall for the benefit of the public of
Ellon and District|| |||| ||The hall provides a venue for many public activities including
classes, community services, films, weddings, birthday parties
and other events such as the Ellon Flower Show.|| **2** **APPENDIX 1** ## **Achievements and performance** |**Summary of the main achievements of**
**the charity during the financial period**|| |---|---| ||The continuing provision of a well maintained and equipped
venue for community classes and events.
The Trust is increasingly contributing to the maintenance of the
fabric of the hall, car park and surrounding grounds due to a
shortage of Council funding.| ## **Financial review** |**Brief statement of the charity’s policy**
**on reserves**
**Details of any deficit**
**Donated facilities and services (if any)**|| |---|---| ||Reserves are maintained for the following purposes:
1. To cover major repairs.
2. To cover day to day costs if the hall is closed for an
extended period.
3. To fund improvements to the hall, for example the
installation of new technology.| ||| ||None| ||| ||None| **3** APPENDIX 1 other optional information Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s} OSCR will accept digital or typed slgnatures Full name{s) Position (e.g. Chair) Date Enter SC No. below Enter charity name below ## **The Victoria Hall Trust** ## **SC 023733** ||||**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||Period start date||||||||Period end date|Period end date||Period end date||||||| ||**For the period**
**from**|||Day|||Month|||Year||**to**|Day|Month|||||Year||||| |||||||**01 April 2024**|**01 April 2024**|||||||**31 March 2025**|||**31 March 2025**||||||| |**Section A Statement of receipts and payments**|||||||||||||||||||||||| ||**Unrestricted**
**funds**|||**Restricted**
**funds**|||||**Expendable**
**endowment**
**funds**||||**Permanent**
**endowment**
**funds**|||**Total funds**
**current period**|||||**Total funds last**
**period**||**Total funds last**| ||**to nearest £**|||**to nearest £**|||**to nearest £**||**to nearest £**||||**to nearest £**||||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**| |**A1 Receipts**|||||||||||||||||||||||| |Donations|**-**|||**50**|**50**|**50**|**50**|||||||||**50**|**50**|**50**|**50**||**374**|**374**|**374**| |Legacies|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Grants|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Receipts from fundraisingactivities|**-**|||**1**|**1**|**1,173**||||||||||**1**|**1**|**1**|**1,173**||**275**|**275**|**275**| |Gross tradingreceipts|**39,662**|||||||||||||||**39**|**39**|**39**|**39,662**||**34**|**34,576**|| |Income from investments other than|||||||||||||||||||||||| |land and buildings|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Rents from land & buildings|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Gross receipts from other charitable|||||||||||||||||||||||| |activities||||||||||||||||**-**|**-**|**-**|**-**||**8**|**8,103**|| |||||||||||||||||**-**|**-**|**-**|**-**||||| |**_A1 Sub total_**|**39,662**|||**1,223**|**1,223**|**1,223**|||**-**|**-**|||**-**|**-**||**40,885**|**40,885**|**40,885**|**40,885**||**43,328**|**43,328**|| |**A2 Receipts from asset &**|||||||||||||||||||||||| |**investment sales**|||||||||||||||||||||||| |Proceeds from sale of fixed assets
**51,758**
Proceeds from sale of investments
**_A2 Sub total_ 51,758**
**-**
**-**
**_Total receipts_**
**91,420**
**1,223**
**-**
~~—————~~|||||||||||||**-**
**-**|**-**
**-**||**51**
**-**
**51,758**
**92,643**|**51**
**-**
**51,758**
**92,643**|**51**
**-**
**51,758**
**92,643**|**51,758**
**-**
**51,758**
**92,643**||**-**
**43,328**|**-**
**43,328**|| |**A3 Payments**|||||||||||||||||||||||| |Expenses for fundraisingactivities|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Gross trading payments|**22,403**|||**4**|**4**|**4**|**4**|||||||||**22**|**22**|**22**|**22,407**||**34**|**34,808**|| |Investment management costs||||||||||||||||**-**|**-**|**-**|**-**||||| |Payments relating directly to|||||||||||||||||||||||| |charitable activities|**-**|||||||||||||||**-**|**-**|**-**|**-**||**5**|**5,542**|| |Grants and donations|**60**|||||||||||||||**60**|**60**|**60**|**60**||**640**|**640**|**640**| |Governance costs:|**-**|||||||||||||||**-**|**-**|**-**|**-**||**73**|**73**|**73**| |Audit / independent examination|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Preparation of annual accounts|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Legal costs|**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |Other|Other**-**|||||||||||||||**-**|**-**|**-**|**-**||||| |||||||||||||||||**-**|**-**|**-**|**-**||||| |**_A3 Sub total_**|**22,463**|||**4**|**4**|**4**|**4**||**-**|**-**|||**-**|**-**||**22,467**|**22,467**|**22,467**|**22,467**||**41,063**|**41,063**|| |**A4 Payments relating to asset and**|||||||||||||||||||||||| |**investment movements**|||||||||||||||||||||||| |Purchases of fixed assets
Purchase of investments
**51,758**
**_A4 Sub total_**
**51,758**
**-**
**-**
**_Total payments_**
**74,221**
**4**
**-**
**_Net receipts / (payments)_**
**17,199**
**1,218**
**-**
~~—SSS S555~~||||||||||||**-**
**51,758**
**50,000**
**-**
**51,758**
**50,000**
**-**
**74,225**
**91,063**
**-**
**18,418**
**47,735)**
**(**
~~S555~~|||||||||||| ||||||||||||||||||||||||| |**A5 Transfers to / (from) funds**|||||||||||||||||||**-**||||| ||||||||||||||||||||||||| |**_Surplus / (deficit) for year_**|**17,199**|||||**1,218**||||**-**||||**-**|||||**18,418**||**(**|**47,735)**
**(**|| ||||||**-**|**SC 023733**|**SC 023733**| |---|---|---|---|---|---|---|---| |**Section B Statement of balances**|||||||| |**Categories**
**Signed by one or two**
**trustees on behalf of all**
**the trustees**
**B1 Cash funds**
**B2 Investments**
**B3 Other assets**
**B4 Liabilities**
**B5 Contingent**
**liabilities**|**Details**|**Unrestricted**
**funds**
**to nearest £**
**42,767**
**17,199**|**Restricted**
**funds**
**to nearest £**
**69,125**
**1,218**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last period**
**to nearest £**| ||Cash and bank balances at start ofyear|||||**111,892**|**159,627**| ||Surplus /(deficit)shown on receipts and|||||**18,418**|**47,735)**
**(**| |||||||**-**|**-**| |||||||**-**|**-**| ||**Cash and bank balances at end of year**
(Agree balances with receipts and payments
account(s))
**Details**|**59,966**|**70,344**|**-**|**-**|**130,310**|**111,892**| |||17,199|1,218|-|
-
**asset belongs**|
18,418|- 47,735| |||||**Fund to which**||**Market valuation**
**to nearest £**|**Last year**
**to nearest £**| ||1 Year FixedTerm Deposit|||Unres|tricted|**51,758**|**50,000**| ||||||||| ||||||||| ||||||||| ||||||||| ||**Details**||**Fund to which**|**asset belongs**|**Total**
**Cost (if**
**available)**
**to nearest £**|**51,758**|**50,000**| |||||||**Current value (if**
**available)**
**to nearest £**|**Last year**
**to nearest £**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||**Details**|||**Total**
**Fund to which**|**-**|
**-**|
**-**| ||||||**liability relates**|**Amount due**
**to nearest £**|**Last year**
**to nearest £**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||**Details**|||**Fund to which**|**Total**
**liability relates**|**-**|**-**| |||||||**Amount due**
**(estimate)**
**to nearest £**|**Last year**
**to nearest £**| ||||||||| ||||||||| ||||||||| ||
**Signature***|||**Print Name**|**Total**|**-**|
**-**| ||||||||**Date of**
**approval**| **SC 023733** ## **Section C Notes to the Accounts** |**C3a Trustee remuneration**
**C4a Trustee expenses**
**C5 Transactions with trustees**
**and connected persons**
**C2 Grants**
**C1 Nature and purpose of**
**funds**_(may be stated on_
_analysis of funds worksheets)_
**C3b Trustee remuneration -**
**details**
**C4b Trustee expenses -**
**details**
**C6 Other information**|The operation and maintenance of The Victoria Hall Ellon.|The operation and maintenance of The Victoria Hall Ellon.|The operation and maintenance of The Victoria Hall Ellon.|The operation and maintenance of The Victoria Hall Ellon.|The operation and maintenance of The Victoria Hall Ellon.| |---|---|---|---|---|---| ||**Type of activity or project supported**
Gordon CountyTrip||**Individual /**
**institution**
**Scouts**|**Number of grants**
**made**
**£**|| |||||**1**|**60**| ||||||| ||||||| ||||||| ||||||| |||||**Total**|**60**
| ||||||| ||If no remuneration was paid during the period to any charity trustee or person connected to a
trustee cross this box(otherwise complete section 3b)||||**X**| ||**Authority under whichpaid**||||**£**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||If no expenses were paid to any charity trustee during the period then cross this box
(otherwise complete section 4b)||||**X**| |||**Nature of transaction**||**Number of**
**trustees**|**£**| ||||||| ||||||| ||||||| ||||||| ||||||| ||**Nature of relationship**
|||**Transaction**
**amount (£)**|**Balance**
**outstanding at**
**period end(£)**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| **SC 023733** Additionsa ## **Additional analysis (1)** ## **Analysis of receipts and payments** ## **1 Donations** |**1 Donations**|**1 Donations**||||||||| |---|---|---|---|---|---|---|---|---|---| |||**Unrestricted**
**funds**
**to nearest £**||**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**||**Total last period**
**to nearest £**| |None||**-**||**50**|||**50**||**374**| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| |**Total**
**2 Grants**||**-**||**50**|**-**|**-**|**50**||**374**| |||**-**
**Unrestricted**
**funds**
**to nearest £**||**-**
**Restricted funds**
**to nearest £**|**-**|**-**|**-**
**Total current**
**period**
**to nearest £**||**-**
**Total last period**
**to nearest £**| |None||**-**||**-**|||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| |**Total**
**-**
**-**
**Unrestricted**
**funds**
**to nearest £**
**3 Gross receipts from other charitable activities**||**-**||**-**|||**-**||**-**| |||||**-**
**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**-**
**Total current**
**period**
**to nearest £**||**-**
**Total last period**
**to nearest £**| |Hall Events|||||||**-**||**225**| |Hall Cinema||**-**|||||**-**||**7,878**| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| |**Total**
**-**
-
**Unrestricted**
**funds**
**to nearest £**
**4 Payments relating directly to charitable activities**||**-**||**-**|**-**|**-**|**-**||**8,103**| |||||-
**Restricted funds**
**to nearest £**|-
**Expendable**
**endowment**
**funds**
**to nearest £**|-
**Permanent**
**endowment**
**funds**
**to nearest £**|-
**Total current**
**period**
**to nearest £**||reference error
**Total last period**
**to nearest £**| |Hall Events|||||||**-**|









|| |Hall Cinema||**4,421**|||||**4,421**||**5,542**| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| |**Total**||**4,421**||**-**|**-**|**-**|**4,421**||**5,542**| **SC 023733** ## **Additional analysis (2)** ## **5 Breakdown of unrestricted funds** |**5 Breakdown of unrestricted funds**|||||||| |---|---|---|---|---|---|---|---| |**Receipts**|**Unrestricted**
**fund 1 - enter**
**name of fund**
**below**
**Management**
**Account**||**Unrestricted**
**fund 2 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 3 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 4 - enter**
**name of fund**
**below**|**Total**
**unrestricted**
**funds**|**Total unrestricted**
**funds last period**| |Donations
Legacies
Grants
Receipts from fundraisingactivities
Gross tradingreceipts
Income from investments other than land and buildings
Rents from land & buildings
Gross receipts from other charitable activities|**-**|||||**-**|**374**| ||**-**|||||**-**|| ||**-**|||||**-**|| ||**-**|||||**-**|**275**| ||**39,662**|||||**39,662**|**34,576**| ||**-**|||||**-**|| ||**-**|||||**-**|| ||**-**|||||**-**|**8,103**| |**_Sub total_**
**Receipts from asset & investment sales**|**39,662**
||**-**|**-**|**-**|**39,662**|**43,328**| |||||||cross ref error|| |Proceeds from sale of fixed assets
Proceeds from sale of investments||||||**-**|| ||**51,760**|||||**51,760**|| |**_Sub total_**
**_Total receipts_**
**Payments**|**51,760**
||**-**|**-**|**-**|**51,760**|**-**| ||**91,422**||**-**|**-**|**-**|**91,422**|**43,328**| |||||||cross ref error|| |Expenses for fundraising activities
Gross trading payments
Investment management costs
Payments relating directly to charitable activities
Grants and donations
Governance costs:
Audit / independent examination
Preparation of annual accounts
Legal costs
Other|**-**|||||**-**|| ||**22,403**|||||**22,403**|**34,808**| |||||||**-**|| ||**-**|||||**-**|**5,542**| ||**60**|||||**60**|**640**| ||**-**|||||**-**|**73**| ||**-**|||||**-**|| ||**-**|||||**-**|| ||**-**|||||**-**|| ||**-**|||||**-**|| |||||||**-**|| |**_Sub total_**
**Payments relating to asset and investment**
**movements**|**22,463**||**-**|**-**|**-**|**22,463**|**41,063**| |||||||cross ref error|| |Purchases of fixed assets
Purchase of investments||||||**-**|| ||**51,760**|||||**51,760**|**50,000**| |**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**51,760**
||**-**|**-**|**-**|**51,760**|**50,000**| |||||||cross ref error|| ||**74,223**||**-**|**-**|**-**|**74,223**|**91,063**| |||||||cross ref error|| ||**17,199**||**-**|**-**|**-**|**17,199**|**47,735)**
**(**| ||||||||| |||||||**-**|| ||||||||| ||**17,199**||**-**|**-**|**-**|**17,199**|**47,735)**
**(**| |||||||cross ref error|| |**Nature andpurpose of funds**|||||||| |Normal runnig costs of the Victoria Hall including staff w|ages, licences, eve
repairs are f||nts, utilities, advertising, cleaning and m
unded from the Restricted Funds.||inor mantenance. Major improvements, refurbishment and||| **SC 023733** ## **Additional analysis (3)** ## **6 Breakdown of restricted funds** |**6 Breakdown of restricted funds**|**6 Breakdown of restricted funds**||||||||| |---|---|---|---|---|---|---|---|---|---| |**Receipts**||**Restricted fund**
**1 - enter name of**
**fund below**||**Restricted fund**
**2 - enter name of**
**fund below**|**Restricted fund**
**3 - enter name of**
**fund below**|**Restricted fund**
**4 - enter name of**
**fund below**|**Total restricted**
**funds**||**Total restricted**
**funds last period**| |Donations||**50**|||||**50**||**374**| |Legacies||**-**|||||**-**||| |Grants||**-**|||||**-**||| |Receipts from fundraisingactivities||**1,173**|||||**1,173**||275| |Gross tradingreceipts||**-**|||||**-**||| |Income from investments other than land and
buildings||**-**|||||**-**||| |Rents from land & buildings||**-**|||||**-**||| |Gross receipts from other charitable activities||**-**|||||**-**||| |**_Sub total_**
**Receipts from asset & investment sales**||**1,223**||**-**|**-**|**-**|**1,223**||**649**| ||||||||cross ref error||| |Proceeds from sale of fixed assets|||||||**-**||| |Proceeds from sale of investments|||||||**-**||| |**_Sub total_**
**_Total receipts_**
**Payments**||**-**||**-**|**-**|**-**|**-**||**-**| |||**1,223**||**-**|**-**|**-**|**1,223**||**649**| ||||||||cross ref error||| |Expenses for fundraising activities||**-**|||||**-**||**-**| |Gross trading payments||**4**|||||**4**||| |Investment management costs||**-**|||||**-**||| |Payments relating directly to charitable activities||**-**|||||**-**||| |Grants and donations||**-**|||||**-**||| |Governance costs:||**-**|||||**-**||| |Audit / independent examination||**-**|||||**-**||| |Preparation of annual accounts||**-**|||||**-**||| |Legal costs||**-**|||||**-**||| |||**-**|||||**-**||| |||**-**|||||**-**||| |**_Sub total_**
**Payments relating to asset and investment**
**movements**||**4**||**-**|**-**|**-**|**4**||**-**| ||||||||cross ref error||| |Purchases of fixed assets|||||||**-**||| |Purchase of investments|||||||**-**||| |**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**||**-**||**-**|**-**|**-**|**-**||**-**| ||||||||-||| |||**4**||**-**|**-**|**-**|**4**||**-**| ||||||||cross ref error||| |||**1,218**||**-**|**-**|**-**|**1,218**||**649**| ||||||||||| ||||||||**-**||| ||||||||||| |||**1,218**||**-**|**-**|**-**|**1,218**||**649**| ||||||||cross ref error||| ## **Nature and purpose of funds** The refurbishment fund is restricted to major improvements and repairs. APPENDIX 3 OSCR SCott￿h ChartLV Regulator Independent examiner's report on the accounts Report to the Charfty name trusteeslmembers of THE VICTORIA HALL TRUST Reg18tered charlty SC023733 number On the accounts of the char5ty for the poriod Period start dale M￿th Period end date Monlh Oay Day Year APRIL 2024 to 31 MARCF+ 2025 Set out on pages Iwn>ornber 10 Includo Ihé pagé numbèrs of ¥ddilion31 she•isl RespKtIvo The charity's trustees are responsible for the preparation of the accounts in accordance responsibiliti08 of trustees and examiner with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotlandl Regulations 2006 las amended). The charity trustees consider that the audil requirement of Regulation 10(1) (d) of the Accounts Regulalions does not apply. 11 is my responsibility to examine the accounts as reqUI￿d under section 44{1) (cl of Ihe Act and to state whether particular matters have come to my allentlon. Basls of Independent My examination is carried out in accordance with Regulation 11 of the 2006 Accounts examlner's statement Regulations. An exarninalion includes a review of the accounting records kepl by the charity and a comparison of Ihe accounts presented with those records. It also includes consideration of any unusual items or disc105ures in the accounts and seeks explanations from the trustees Concerning any such matters. The procedures undertaken do nol provide all the evidence that would be required in an audit and. consequently, I do not express an audit oplnion on the view given by the accounts. Independent examlner's In the course of my examination, no matter has come lo my attention statement which gives me reasonable cause to believe that in any material respect the requirements.. lo keep accounting records in accordance with section 44(1) (81 of the 2005 Act and Regulation 4 of the 2006 Account5 Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or to which, in my opinion. attention should be drawn in order to enable a proper U IiGerslandin of tkne 3cr.011 n In he. r Signed"; Name: Relevant professional quallflcatlon(s} or body (if any): Addrés8: 'Please delete the words in th8 brackelb Il ;litry Ik IiQi apply. 11 IIi& WUlLl¥ &k)ply. set vul ltriose m8tters which nave come to your attent￿1 on the following page. ' OSCR will accept digital or typod $ignatur¢s