Shottstown Miners Welfare Charltable Soclety Charity No. SC021017 Trustees, Report and Unaudited Accounts 31 January 2024
Shottstown Mlners Welfare Charitable Soclety Contents Pages Trustees, Annual Report Independent ExamSner's Report StatemÈnt of Financial Activltles 2to3 Balance Sheet Notes to the Accounts 7t012 Detalled Statement of Flnanclal Actlvltles 13to14 Page I
Shottstown Mlners Wellare Charitable So¢lety Trustees Annual Report The trustees present thelr report wlth the unaudited financlal statements of the charlty for the year ended 31 January 2024. REFERENCE AND ADMINISTRATIVE DETAILS Charlty No. SC021017 Prlnclpal Offlce 165 John Street Peniculk Mldlothlan EH26 8AT Trustees The followlng trustees served durln8 the year.. C. Alnsworth H. Gillian C. Munro D. Slater Accountants phlllp Bald Accountancv 3B Ormlston Terrace Edinburgh EH12 7SJ OBJECTIVES AND ACTivrriES The charltWs objectives, as detsiled In the constStutlon are to provSde facllitles for such form5 of recreation and other lei5ure-tlme occupation as are conductlve to the Improvement of the condition5 of living of the InhabStants of Shottstown and Penltulk and the neighbourhood thereof within the Soclety's sphere of operations as defirbed from time tu time and In particular (but not exclusively) such of the inhabltant5 as are members of the Mlning Communlty. The maln activities undertaken by the charity are the malntenance and upkeep of the Charlty's premlses, in order to generate income from the Shottstown Mlners, Welfare Society and Social Club vla an occupation Ilcence and donatiOn5. Any Surplus fund5 are avallable for distrlbution to local or8anisations as the Committee see flt In the furtherance of the Charlty's objectlves. ACHIEVEMENTS AND PERFORMANCE The cost of living crisls has had an impact on the actlvities of the Charity and the Soclal Club whl¢h supports the Charity's activitie5. The Management Committee are exploring all optlons to try and grow the revenues of the Soelal Club whlch wlll allow it to make donations to the Charitv. FINANCIAL REVIEW There was a deficit for the year, as a result of the impact of the cost of livln8 crisls and the associated effect on the tradlng in the Soclal Club. A5 a result of the deficit in the Social Club, there was no glft aid donation for the year, The Committee alms to maintain the general resewe at a sultable level, lo allow the premises to be malntalned Sn Bood functional order. The Bowls Section fund is for the purposes of maintenance of the bowling green and other actlvitie5 undertaken by the Bowls Sectlon in the furtherance of the Charlty's objectives. Page 2
Shottstown Mlners Welfare Charitable SocSety Trustees Annual Report STRUCTURE, GOVERNANCE AND MANAGEMENT The charity is established under a constitutlon, which established the oblectlves and powers of the charitv. The con5titutlon has been in place 51nce the reglstratlon of the charlty with OSCR on the 31st January 1993. The trustees of charlty for the purposes of charity law, as listed on above, also form the Board of the charity. The Board are appolnted at the Annual General Meetin8 and hold office for a period 013 years, or as when required to flll any vacancles that rnay arise during the year. The responslbllitie5 of the trustees are set out below. Prlor to the start of the Annual General Meeting, the members of the Board are requlred to reslgn from offlce and are ellglble for re-election. The Board may appoint such persons as It deems appropriate to be executive officer5 of the charity and may delegate such responslbllltles of the Board to such persons as the Board may deern necessary. Each new member of the Board is provlded with a structured induction programme over the first year. Statement of trusteès. responslbllltles In relatlon to the flnanclal statements The charlly trustees are responsible for preparing a trustees, annual report and financial statements In accordance with applicable law and United Klngdom Atcountln8 Standards Iunlted Klngdom Generally Accepted Accountlng Practice). The trustees are responsible for keepin8 proper accountlng records that disclose wlth reasonable accuracy at any tlme the fSnancial position of the charlty and to enable them to ensure that the flnanclal statements comply with the Charities Act 2011, the applicable ChaYltie5 IAccounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responslble for safeguardlng the assets of the charlty and hence taklng reasonable steps for the prevention and detectlon of fraud and other Srregularitles. Slgned on behalf of the charlty's trustees C. Ainsworth Trustee 11 April 2025 Page 3
Shottstown Mlner5 Welfare Charftable So¢letv Independent Examlners Report Independent EKaminer's Report to the trustees of Shott5town Miners Welfare Charitable Society I report to the trustees on my examlnatlon of the flnanclal statements of Shottstown Mlners WelFare Charitable Soclety for the year en(led 31 January 2024. Responslbilltles and basis of report As the charity's trustees you are responsible for the preparation of the flnancial statements In accordance wlth the requirements of the Charities Act 20111'tFie Act'l. I report In respect of my exarnlnatlon of the charity's financlal statements carried out under section 145 of the 2011 Act and In carrylng out my examination I have followed all the applicable Dlrectlons given by the Charity Cornm1551on under sectlon 14515llbl of the Art. Independent examlner's Statement I have completed my examinatlon. I can confimi that no material matters have come to my attention In connectlon wlth the examinatlon giving me cause to believe that in any material respett: thè accounting records were not kept in rPect of the charity as requlred by section 130 of the Act; or the financlal statements do not accord with those records,. or the financial statements do not comply with the appllcable requirements Concerrilng the form and content of flnanclal Statements set out in the Charities (Accounts and Report51 Regulations 2008 other than any requlrement that the financial statements give a 'true and fair, vlew which 15 not a matter considered as part of an Independent examination. I have r)0 Conr[>S and have come across no other matters In connectlon wlth the exarnination to whlch attentlon should be drawn in th15 report In order to enable a proper understandlng of the flnanclal statements to be reathed. Philip Bald FCCA Philip Bald Accountancy 3B Ormiston Terrace Edinburgh EH12 7SJ 11 Aprll 2025 Page 4
Shott5town Mlners Welfare Charltable Soclety Statement of Financial Actlvitie5 for the year ended 31 January 2024 Unrestrlcted funds 2024 Restricted funds Total funds Total funds 2024 2024 2023 Notes Income and endowments from: Donations and legatles Charltable activltles 3,000 17,990 11,917 6,804 18,721 Total 11,918 6,804 18,722 20,990 Expendlture on: Charltable activities Other 5CK) 5,676 6,176 14,273 6,966 14,604 14,273 Total 14,773 5,676 20,449 21,570 Net galns on Investments Net expenditure Transfers between funds 12,8551 1,128 11,7271 15801 Net expenditure before other galnslllosses) 12,8551 1,128 11,7271 15801 Other gains and losses Net movement in funds 12,8551 1,128 11,7271 15801 Reconciliation of funds: Total funds brought foNard 171,331 592 171,923 172,503 Total funds ¢arrled forward 168,476 1,720 170,196 171,923 Page 5
Shottstown Mlner5 Welfare Charltable Soclety Balance Sheet at 31January 2024 Charity Nts. SC021017 2024 2023 Flxed assets Tanglble assets 177,661 177,661 187,224 187,224 Current a5set5 Debtors Cash at bank and In hand io 5.622 1,765 7,387 114,8521 17,4651 170,196 170,196 646 646 Credltors.. Amount falling due within one year Net current Ilabllltles li 115,9471 115,3011 171,923 171,923 Total assets less current Ilabllltles Net assets eKcludSn8 pension asset or Ilability Total net assets 170,196 171,923 The lunds of the charlty Restrl¢ted funds Restricted income funds 12 1,720 1,720 592 592 Unyestrlcted funds General funds 12 168,476 171,331 168,476 171,331 Total funds 170,196 171,923 Approved by the trustees on 11 April 2025 And slgned on thelr behalf by: C. Alns Trustee 11 Aprll 2025 Pagè 6
Shottstown Miners Welfare Charltable So¢lety Notes to the A<counts for the year ended 31 January 2024 l A¢¢ountlng pollcles 88si5 of preparatlon The financlal statements have been prepared in accordance wlth Statement of Recommended Practice: Accounting and Reportlng by Charltles preparlng thelr accounts In accordance with the Flnancial Reporting Standard applieable In the UK and Republlc if Ireland IFRS 1021 issued on 16 july 2014 and the FlnancSal Reporting Standard appllcable in the Unlted Klngdom and Republic o* Ireland IFRS 1021 and the Charltles Act 2011. Change In basis Df a¢¢ounting or to previous account5 Theie has been no change to the accountln8 policies {valuatlon rules and method of accountlngl slnce last year and no chan8es have been made to accounts for prevlous year5. Fund accountlns Unrestricted funds These are available for use at the discretion of the trustees In furtherance of the general objects of the charity. These are available for use Subject to restrlctlons Imposed by the donor or through terms of an appeal. Restrlcted funds Income RecognStSon of Income Income Is included In the Statement of Financial Actlvitles ISOFAI when the charity becomes entitled to, and vlrtually certain to recelve, the Income and the amotsnt of the Income can be mèasured with sufficient rellablllty. Voluntary Income recelved by way of grants, donations and g1ft5 Is included In the the SOFA when recelvable and only when the Chayity has uncondltlonal entltlement to the income. The value of any volunteer help recelved Is not Included in the accounts. Donations and legacles Volunteer help Expendlture Recognition of expendlture Expendlture Is recognlsed on an accruals basis. Expendlture Includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which It relates. Expenditure on These comprise the costs InCUrd by the Charity In the deSlvery of its activities and charltable artivities service5 Iri the furtherance of Its objects, including the makSng of grants and governance cost5. These include those costs associated with meetin8 the constltutional and statutory requlrements of the CharSty, including any audlt/independent examination fee5, costs Ilnked to the strateglc management of the Charlty, together wlth a share of other administratlon costs. Governance cost5 Taxatlon The charily 15 exempt from tax on Its charltable activities. Page 7
Shottstown Miners Welfare Charitable Soclety Notes to the Accounts Tan8lble IIKed asset5 and depreclatlon Depreciation Is provlded at the followlng annual rates In order to write off each asset over Its estlmated useful life: Freehold propertv Recreatlon ground equipment Fixtures, fittings and equipment 2% stralght Ilne 15% reduclng balance 15% reduclng balance Trade and other debtor5 Trade and other debtors are recognised at the settlement amount due after any trade dlscount offered. Prepayments are valued at the amount prepald net of any Irade discount5 due. Cash and cash equivalent5 Cash and cash equivalents comprlse cash at bank and on hand, demand deposlts with banks and other short-term highly liquid investments with original maturltles of three months or less and barik overdrafts. In the statement of flnancial position, bank overdrafts are shown within boyrowlngs or current Ilablllties, In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Trade and other credltors Short term credltOfS are measured at the transactlon price. Other credltors and provisions are re¢oBnlsed where the charity has a present obllgation resulting from a past event that will probab result In the transfer of fund5 to a third party and the amount due to settle the obllgation can be measured or estimated reliably. Creditors and provisions are normally recognlsed at their Settlement amount after allowin8 for any trade dlscounts due. Page 8
Shottstown Mlners Welfare Charltable Society Notes to the Accounts 2 Statement of Financlal Actlvltles- prlor year Unrestrlcted funds Restrlcted funds Total funds 2023 2023 2023 Income and endowment5 from,, Donations and legacies Charitable activities 3,000 11,917 3,000 17,990 6,073 Total 14,917 6,073 20,990 Expenditure on: Charitable artivities 6,466 6,966 14,604 Other 14,604 Total 15,104 6,466 21,570 Nel Income 11871 13931 15801 Net In¢ome before other galnslllossesl Other galns and10sses: Net movement in funds 11871 13931 15801 11871 13931 15801 Re¢onclllation of lunds.. Total funds brought forward Total fund5 carrled forward 171,518 985 172,503 171,331 592 171,923 3 Income from donations and legacie5 Unrestricted Total Total 2024 2023 Donation from shottstown Miners Welfare Society and Social Club 3,000 3,000 4 Income from charltable acilvltles Unre5trlcled Restrlcted Total Total 2024 2Q23 Occupational licence Bowls Section 11,917 11,917 6,804 18,721 11,917 6,073 17,990 6,804 6,804 11,917 Page 9
Shottstown Mlners Welfare Charltable Socletv Notes to the Accounts 5 Expendlture on charitable actlvltles Unrestrlcted Restrlcted Total Total 2024 2023 Expendlture on charltable octivltles Bowls Sectlon 5,676 5,676 6,466 GOvernUn costs Independent examlnation fee 500 500 5rx) 500 5,676 6,176 6,966 6 Other expendlture Unrestricted Total Total 2024 2023 Premlses costs Amortlsation, depreclatlon, Impairmenti profitlloss on dlsposal of fixed assets General administrative costs 4,710 4,710 4,3 9,563 9,563 10,172 42 14.273 14,273 14,604 7 Net expendlture before transfers 2024 2023 Thls Is stated after char8Sng: Depreclalion of owned flxed assets 8 Staff costs No employee recelved emoluments In excess of £60,000. 9 TanElble fixed a5setS 9,563 10,172 Recreation Flxturès, ground Ilttlngs and equlpment equipment Land and bulldings Total C05t or revaluatlon At l February 2023 At 31 January 2024 Depreclatlon and Impairment At l February 2023 Depreclatlon charge for the year At 31 January 2024 Net book value5 303,353 303,353 9,335 9,335 167,295 167,295 479,983 479,983 139,379 8,803 144,577 292,759 6,068 80 3,415 9,563 145,447 8,883 147,992 302,322 At 31January 2024 At 31 January 2023 157,906 163,974 452 19,303 22,718 177,661 187,224 532 Page 10
shottstown Mlner5 Welfare Charltable Soclety Notes to the Accounts 10 Debtors 2024 2023 Other debtors 5,622 5,622 11 Credltors.. amounts falllng due wlthln one year 2024 2023 other loans Trade crèdltors Other taxes and social 5ecurlty Other credltors Accruals 2,OL)O 1,402 6,567 3,979 1,999 15,947 1,402 8,950 2,500 14,852 12 Movement In funds Incomlng resources At31 Resources expended All Ilncluding February other 2023 galnsllossesl January 2024 Reslrlcted funds.. Restrl¢ted Income funds: Bowls Section Fund 592 6,804 15,6761 1,720 Total 592 6,804 15,6761 1,720 Unrestricted funds: General funds 171,331 11,918 114,7731 168,476 Total funds 171,923 18,722 120,4491 170,196 Purposes and restrictions In relatlon to the funds: Restricted funds.. Bow15 Sectlon Fund The Bowls Section fund Is for the purposes of maintenance of the bowlin8 green and other activities undertaken by the Bowls Sectlon In the furtherance of the Charlty's objertlves, 13 Analysis ol net assets between fund5 Unrestrlcled funds Restrlcted funds Total Fixed assets Net current assets 177,661 19,1861 168,475 177,661 17,4651 170,196 1,721 1.721 Page 11
Shottstown Miners Welfare Charitable Soclety Notes to the Accounts 14 Re¢onclllatlon of net debt Atl At31 February 2023 January 2024 Cash flows Cash 8nd cash equlvalents 646 1,119 1,119 1,765 1,765 646 Borrowings 12,OODI 12,0001 I2,(0) 12,(N)01 Net debt 11,3541 1,119 12351 Page 12
Shottstown Mlners Welfare Charitable Soclety Detalled Statement of Flnancial A¢tlvltles for the year ended 31 January 2024 Unrestrlcted funds 2024 Restricted funds 2024 Total funds Totsl funds 2024 2023 Income and endowments from: Donatlons and legacies Donation from Shottstown Mlners Welfare Soclety and Social Club 3,000 3,000 Charltable activities Occupational licence Bowls Section 11,917 11,917 6,804 18,721 11.917 6,073 17,990 6,804 6,804 11,917 Total Income and endowments 11,918 6,804 18,722 20,990 Expendlture on.. Charltable actSvities Bowls Sectlon 5,676 5,676 5,676 5,676 6,466 6,466 Governance costs Independent examlnatlon fee 500 500 500 500 500 500 Total of expenditure on ¢harltable actlvltles 500 5.676 6,176 6,966 Premlses costs Premlses Insurances 4,710 4,710 4,710 4,710 4,390 4,390 General admlnlstratlve costs, Including depreclatlon and amortlsatlon Depreciatlon of land and buildings Dep¥ecSatlon of Recreation ground equlprnent Depreclatlon of Fixtures, fittings and equlpment Bank Charges 6,068 6,068 6,068 80 94 3,415 3,415 4,010 42 10,214 14,604 9,563 14,273 9,563 14,273 Total of expendlture of other costs Total expendlture Net galns on Investments 14,773 5,676 20,449 21,570 Net expendlture 12,8551 1,128 11,7271 15801 Page 13
Shottstown Mlners Welfare Charltable Soclety Detalled Statement of Flnancial Activltles Net expenditure before other galnslllossesl Other Galns 12,8551 1,128 11,7271 15801 Net movement In funds 12,855 1,128 11,7271 15801 Reconclllatlon of lunds: Total funds brought forward 171,331 592 171,923 172,503 Total lunds carried forward 168,476 1,720 170,196 171,923 Page 14