Registered Charity Number SC016761
Newtongrange Childrens Gala Day Committee Report and Accounts For the year ended 31 August 2025
Newtongrange Childrens Gala Day Committee
| Contents | Page |
|---|---|
| Charity Information | 2 |
| Trustees' Report | 3 |
| Independent Examiner's Report | 4 |
| Summary of Receipts and Payments | 5 |
| Statement of Balances | 6 |
| Additional Analysis | 7 |
Newtongrange Childrens Gala Day Committee
Charity Registered Number SC016761
Date of formation
10th July 1913
Principal Office
2 Second Street Newtongrange Midlothian EH22 4QF
The Members of the Board of Trustees of the Charity at the date the Report and Accounts approved were:
Laura Wilson Connor Wright Kelly Trotter
(Chairperson) (Vice Chairperson) (Secretary/Treasurer)
Nathan Mayes (Trustee) Leanne Devlin (Trustee)
Independent Examiner:
Joanne Smyth Accounting Services 102 Swan Crescent Gorebridge Midlothian EH23 4UR
Bankers:
The Royal Bank of Scotland 63 High Street Dalkeith EH22 1JA
Page 1
Newtongrange Childrens Gala Day Committee Charity Registered Number SC016761
The report of the Trustees for the year ended 31st August 2025
Structure, Governance and Management
The charity is an unincorporated association governed by its constitution. The management of the charity if the responsibility of the Executive Committee, whose members are also charity trustees for the purpose of charity law.
Trustee recruitment and appointment
At last year’s AGM on 27 November 2024, Laura Wilson was re-appointed Chairperson, Connor Wright reappointed as Vice Chairperson and Kelly Trotter appointed as treasurer after Alison Stables elected to step
Activities
In November 2024 we opted to have a neon “glow” party for the kids, an alternative to traditional Halloween parties or fireworks shows. This was held at The Dean Tavern and was more about keeping in contact with the community rather than a fundraising opportunity.
In December 2024 we were due to attend the local Christmas Light switch on event alongside our King & Queen to perform their last official duties. Due to a storm forecast on the day, the whole event was In January 2025, applications were available to primary pupils eligible for the court of 2025. A public draw night was held at Newtongrange Star Football Club, where the King and Queen and the full court were In March 2025, we held a Crazy Bingo night at the Dean Tavern to raise funds.
In May, we held our door to door collections. Many of the children of the court, parents and additional volunteers done a fantastic job.
In June 2025 we held events in gala week, including children’s disco, children’s football tournament, live performance from Newtongrange Silver Band and the dress rehearsal at Easthouses Primary School. The big day itself turned into an absolute nightmare with torrential rain threatening to cancel the whole event. The back up plan of an indoor crowning ceremony had to be implemented but eventually the sun
Laura Wilson Chairperson
Newtongrange Childrens Gala Day Committee
Charity Registered Number SC016761
Report of the Independent Examiner to the Trustees on the accounts of the charity for the year eanded 31 August 2025
I report on the financial statements of the charity on pages 5-6 for the year ended 31st August 2025 which have been prepared on a Receipts and Payments basis. A Receipt and Payments basis does not account for debtors, creditors, accrualls and prepayments, but such a presentation is permitted by law for smaller charities.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustees Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) ( c) of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner''s Statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
Independent Examiner's Statement
In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the following requirements have not been met ;
to keep accounting records in accordance with section 44 (1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
Physical receipts were not available for all transactions as most purchases were carried out online. All transactions were explained and justified by the trustees as being valid expenditure as per the expected activities of the charity.
In my opinion there are no material matters to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Joanne Smyth
Newtongrange Childrens Gala Day Committee
SC016761
Section B Statement of balances
Revenue Reserve
Revenue reserve at start of year Surplus/(Deficit) on receipts and payments account
Revenue reserves as at 31 August 2025
| Unrestricted funds 2025 to nearest £ 18,132 3,612 21,744 |
Restricted funds 2025 to nearest £ - - - |
Total current period 2025 to nearest £ 18,132 3,612 - 21,744 |
Total last period 2024 to nearest £ |
|---|---|---|---|
| 18,132 | - | 18,132 | 18,232 |
| 3,612 | - | 3,612 | 100) ( |
| - | |||
| 21,744 | - | 21,744 | 18,132 |
Represented by: Cash Funds
Cash Account Current Account Cash & Bank as at 31 August 2025
| - | - | |||||
|---|---|---|---|---|---|---|
| 21,744 | - | 21,744 | 18,132 | |||
| - | ||||||
| 21,744 | - | 21,744 | 18,132 |
Page 6
Newtongrange Childrens Gala Day Committee
SC016761
Recei ts and Pa ments Accounts p y
For the period 01/09/2024 to 31/08/2025
Section A Statement of receipts and payments
| Section A Statement of receipts and | Section A Statement of receipts and | payments | payments | |||||
|---|---|---|---|---|---|---|---|---|
| RECEIPTS | Unrestricted funds 2025 to nearest £ |
Restricted funds 2025 to nearest £ |
Total funds current period 2025 to nearest £ |
Total funds last period 2024 to nearest £ |
||||
| Fundraising | 9,571 | - | 9,571 | 6,995 | ||||
| Donations | 462 | - | 462 | 1,059 | ||||
| Grants | 6,150 | - | 6,150 | 8,450 | ||||
| Sponsors | - | - | - | - | ||||
| Advertising | - | - | - | - | ||||
| Traders | - | - | - | - | ||||
| Events | 4,655 | - | 4,655 | 2,907 | ||||
| Other Income -pitch hire | 440 | - | 440 | 480 | ||||
| Other Income | 362 | - | 362 | - | ||||
| - | - | - | ||||||
| Total Receipts | 21,640 | - | 21,640 | 19,891 | ||||
| PAYMENTS | ||||||||
| Expenses for fundraising activities | 1 | ( 2,097) | - | ( 2,097) | ( 3,782) | |||
| Directly related to charitable activity | 2 | ( 14,878) | - | ( 14,878) | ( 14,295) | |||
| General Administration Costs | 3 | ( 1,054) | - | ( 1,054) | ( 1,714) | |||
| Governance costs: | ||||||||
| Independent examination | 3 | ( 520) | ( 520) | ( 520) | ||||
| - | ||||||||
| ( 18,029) | - | ( 18,029) | ( 19,791) | |||||
| Surplus / (deficit) for year | ||||||||
| 3,612 | 100 |
Page 5
Newtongrange Childrens Gala Day Committee
SC016761
Additional Analysis
| 1 1 2 3 |
Expenses for Fundraising Activities Event Costs Program printing costs Hospitality& Gratuities Advertising& Marketing Other FundraisingExpenses Sub total Directly Related to Charitable Activities Entertainment Pipe Bands (Parade) Equipment Hire Gala Gifts Stage & Decorations Food & Catering Gala Day Bags First Aid etc Photography Other Expenditure Sub total General Administration Costs Repairs and Maintenance Motor Expenses Stationery & Postage Insurance Computer & IT Licence & Memberships Accountants Fee Bank Charges Donations Other Operational Costs Sub total Payments |
2025 £ 2,097 - - - - |
2025 £ 2,097 - - - - |
2024 £ |
|---|---|---|---|---|
| 2,097 | 3,782 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 2,097 | 3,782 | |||
| 8,879 | 7,345 | |||
| 800 | 2,350 | |||
| - | - | |||
| 339 | 612 | |||
| - | - | |||
| 157 | 153 | |||
| 792 | 654 | |||
| 360 | 897 | |||
| 300 | ||||
| 3,251 | 2,284 | |||
| 14,878 | 14,295 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 514 | 453 | |||
| - | 175 | |||
| 20 | 40 | |||
| 520 | 520 | |||
| - | - | |||
| - | - | |||
| - | 509 | |||
| 1,054 | 1,697 |
Page 7
Newtongrange Childrens Gala Day Committee Ledgers Report
For the period 01/09/2024 to 31/08/2025
| Date Details Debit Credit |
Balance |
|---|---|
| Income: Fundraising 01/09/2024 Balance brought forward 09/12/2024 Xmas party - hamper raffle 100.00 27/03/2025 Crazy Bingo raffles 273.00 17/04/2025 Sponsored Walk 400.00 20/05/2025 Sponsored Walk 667.00 02/06/2025 Door knock 2,227.69 10/06/2025 Football cards 580.02 17/06/2025 Fundraising from gala day 5,323.54 31/08/2025 Transfer to Capital account: Brought forward Income: Donations 01/09/2024 Balance brought forward 11/04/2025 Online donation from Bash 180.00 29/07/2025 Newtongrange Petanque 125.00 29/08/2025 Donation Tins in Dean Tavern 157.33 31/08/2025 Transfer to Capital account: Brought forward Income: Grants 01/09/2024 Balance brought forward 11/02/2025 Len Thompson Charity Trust 1,000.00 22/05/2025 Midlothian Council 2,650.00 21/08/2025 Dean Tavern Grant 1,500.00 29/08/2025 Len Thompson Charity Trust 1,000.00 31/08/2025 Transfer to Capital account: Brought forward Income: Pitch Hire/Rental 01/09/2024 Balance brought forward 22/04/2025 Heritage Vets 30.00 16/05/2025 Purrfect Scents 30.00 19/05/2025 Cramb Tombola 30.00 19/05/2025 Parker Gala kidz 30.00 20/05/2025 Little Divas Van 45.00 20/05/2025 Amal Montgomery 30.00 21/05/2025 G Buchan 30.00 22/05/2025 Esk Valley Dog Training 15.00 29/05/2025 A Hanif - all that Sparkles 30.00 02/06/2025 Somerville A&E RGY 30.00 04/06/2025 Foote Scents 30.00 |
0.00 -100.00 -373.00 -773.00 -1,440.00 -3,667.69 -4,247.71 -9,571.25 |
| -9,571.25 | |
| 0.00 -180.00 -305.00 -462.33 |
|
| -462.33 | |
| 0.00 -1,000.00 -3,650.00 -5,150.00 -6,150.00 |
|
| -6,150.00 | |
| 0.00 -30.00 -60.00 -90.00 -120.00 -165.00 -195.00 -225.00 -240.00 -270.00 -300.00 -330.00 |
| 12/06/2025 | Roslyn Bonson | 30.00 | -360.00 | |
|---|---|---|---|---|
| 13/06/2025 | Choice Cards | 30.00 | -390.00 | |
| 17/06/2025 | Esk Valley Dog Training | 20.00 | -410.00 | |
| 18/06/2025 | Lushious Aromas | 30.00 | -440.00 | |
| 31/08/2025 | Transfer to Capital account: Brought forward | -440.00 | ||
| Income: Events | ||||
| 01/09/2024 | Balance brought forward | 0.00 | ||
| 01/10/2024 | Octoberfest - tickets | 1,095.15 | -1,095.15 | |
| 21/10/2024 | Glow Party - Tickets | 475.00 | -1,570.15 | |
| 27/03/2025 | Crazy Bingo - tickets | 960.00 | -2,530.15 | |
| 30/08/2024 | Jamboree Jamie | 2,125.00 | -4,655.15 | |
| 31/08/2025 | Transfer to Capital account: Brought forward | -4,655.15 | ||
| Income: Other | ||||
| 01/09/2024 | Balance brought forward | 0.00 | ||
| 27/09/2024 | Oktoberfest - DJ balance from cancelled service | (deposit paid in | 80.00 | -80.00 |
| 16/12/2024 | Nixon John - refund from last year hire | 281.75 | -361.75 | |
| 31/08/2025 | Transfer to Capital account: Brought forward | -361.75 | ||
| Expenditure: Fundraising Events | ||||
| 01/09/2024 | Balance brought forward | 0.00 | ||
| 18/09/2024 | Oktoberfest - S Burns - entertainment | 137.50 | 137.50 | |
| 23/09/2024 | Oktoberfest - Amazon - supplies | 38.97 | 176.47 | |
| 30/09/2024 | Oktoberfest - Paul Sinclair - entertainment | 450.00 | 626.47 | |
| 30/09/2024 | Oktoberfest - Ami Chalmers - entertainment | 200.00 | 826.47 | |
| 30/09/2024 | Oktoberfest - Morrisons - supplies | 73.20 | 899.67 | |
| 30/09/2024 | Oktoberfest - B&M - snacks | 4.50 | 904.17 | |
| 30/09/2024 | Oktoberfest - Ideal store - supplies | 9.49 | 913.66 | |
| 23/10/2024 | Oktoberfest - Amazon - supplies | 47.37 | 961.03 | |
| 28/10/2024 | Oktoberfest - RBL LHPF Edinburgh | 39.60 | 1,000.63 | |
| 06/11/2024 | xmas party - sweets - The food warehouse | 30.30 | 1,030.93 | |
| 06/11/2024 | xmas party - sweets - B&M | 19.20 | 1,050.13 | |
| 07/11/2024 | xmas party - entertainment - Starz | 137.50 | 1,187.63 | |
| 07/11/2024 | xmas party - sweets - The food warehouse | 9.30 | 1,196.93 | |
| 11/11/2024 | xmas party - sweets - Co-op | 13.55 | 1,210.48 | |
| 11/11/2024 | xmas party - supplies - Ideal store | 3.98 | 1,214.46 | |
| 27/11/2024 | xmas party - supplies - B&M | 58.00 | 1,272.46 | |
| 28/11/2024 | xmas party - supplies - B&M | 48.00 | 1,320.46 | |
| 09/12/2024 | xmas party - sweets - tesco | 12.00 | 1,332.46 | |
| 13/01/2025 | Marrs Entertainment - deposit for crazy bingo | 150.00 | 1,482.46 | |
| 07/02/2025 | Draw night dicso | 50.00 | 1,532.46 | |
| 21/02/2025 | Crazy bingo - prizes - ebay | 31.84 | 1,564.30 | |
| 10/03/2025 | Marrs Entertainment - balance for crazy bingo | 350.00 | 1,914.30 | |
| 10/03/2025 | Crazy bingo - bootles for prizes - tesco | 36.00 | 1,950.30 | |
| 10/03/2025 | Ideal store - raffle books | 4.98 | 1,955.28 |
| 10/03/2025 Dean tavern - shots for winners 11.90 14/04/2025 sponsored walk - ice cream van and DJ 130.00 31/08/2025 Transfer to Capital account: Brought forward Expenditure: Galaday - Food & Catering 01/09/2024 Balance brought forward 16/06/2025 Costco - water, juice etc 156.55 23/06/2025 Thomas Trotter Gala Day bags 792.20 31/08/2025 Transfer to Capital account: Brought forward Expenditure: Galaday Gifts/Cards 01/09/2024 Balance brought forward 22/05/2025 Amazon - ball pen gifts 23.50 27/05/2025 Amazon - steel water bottles 23.18 28/05/2025 Card factory - gifts & bags 11.92 02/06/2025 Cash gifts for kids on stage 280.00 31/08/2025 Transfer to Capital account: Brought forward Expenditure: Galaday Entertainment 01/09/2024 Balance brought forward 22/01/2025 MagikAL moments (deposit) 30.00 30/01/2025 Cakes Entertainment (deposit) 100.00 03/02/2025 Edinburgh & Lasswade Riding Stables (deposit) 50.00 18/02/2025 Clan Biking Ltd 1,149.50 11/06/2025 MagikAL moments 170.00 12/06/2025 Edinburgh & Lasswade Riding Stables 570.00 16/06/2025 Cakes Entertainment 500.00 16/06/2025 James Herriot 300.00 16/06/2025 Active Leisure 1,250.00 16/06/2025 R Smith and L Smith - DJ 300.00 16/06/2025 Samantha McDonald 700.00 16/06/2025 Clan Biking Lts 1,149.50 17/06/2025 The Bouncy Castle Man 2,250.00 18/06/2025 Gecko Venture 360.00 20/06/2025 North Berwick Pipe Band 400.00 23/06/2025 Borthwick district pipe band 400.00 31/08/2025 Transfer to Capital account: Brought forward Expenditure: Galaday - Other Expenditure 01/09/2024 Balance brought forward 06/01/2025 Maureen Purves - fabric gala day 41.65 20/02/2025 W& J Short van hire 120.00 21/05/2025 Amazon 65.97 |
1,967.18 2,097.18 |
|---|---|
| 2,097.18 | |
| 0.00 156.55 948.75 |
|
| 948.75 | |
| 0.00 23.50 46.68 58.60 338.60 |
|
| 338.60 | |
| 0.00 30.00 130.00 180.00 1,329.50 1,499.50 2,069.50 2,569.50 2,869.50 4,119.50 4,419.50 5,119.50 6,269.00 8,519.00 8,879.00 9,279.00 9,679.00 |
|
| 9,679.00 | |
| 0.00 41.65 161.65 227.62 |
| 22/05/2025 Hobbycraft - ribbon 13.50 22/05/2025 Amazon - ribbon 31.20 22/05/2025 Easy florist supplies - ribbon 19.35 28/05/2025 B&M sweets for court 57.75 29/05/2025 Flowers 415.00 29/05/2025 Leaflets 142.00 30/05/2025 Amazon - trophies 89.49 30/05/2025 ebay - trophies 20.98 02/06/2025 Asda - alcohol for gifts 110.57 02/06/2025 Amazon - laminating pouches 7.49 02/06/2025 Caledonian Clothing 789.46 03/06/2025 Nixon Hire 510.00 05/06/2025 Lidl - electric cable 10.00 06/06/2025 Tom kerr taxis 100.00 06/06/2025 B&M - supplies 31.66 06/06/2025 Caledonian Clothing 77.76 06/06/2025 Amazon - lanyards 28.48 09/06/2025 Nixon hire - VAT 102.00 10/06/2025 Amazon - tripod & barrier tape 66.31 11/06/2025 Tom kerr taxis 300.00 11/06/2025 Amazon - fencing pins 30.99 12/06/2025 Amazon - supplies 10.99 12/06/2025 Grass cut 30.00 16/06/2025 Costco - diesel for hire van 15.02 16/06/2025 Toolstation - tape & cable ties 8.23 16/06/2025 B&M - batteries and storage box 5.50 17/06/2025 Simon Wooton photography 300.00 27/06/2025 Lothian Community - first aid 360.00 31/08/2025 Transfer to Capital account: Brought forward Overheads - Computer & IT 01/09/2024 Balance brought forward 31/08/2025 Transfer to Capital account: Brought forward Overheads - Insurance & Licences 01/09/2024 Balance brought forward 05/02/2025 Midlothian Council - Lotto Licence 20.00 28/03/2025 Edinburgh Risk Man - galaday insurance 514.00 31/08/2025 Transfer to Capital account: Brought forward Overheads - Accountants Fees 01/09/2024 Balance brought forward 02/06/2025 Accounts 24/25 - J Smyth 520.00 31/08/2025 Transfer to Capital account: Brought forward |
241.12 272.32 291.67 349.42 764.42 906.42 995.91 1,016.89 1,127.46 1,134.95 1,924.41 2,434.41 2,444.41 2,544.41 2,576.07 2,653.83 2,682.31 2,784.31 2,850.62 3,150.62 3,181.61 3,192.60 3,222.60 3,237.62 3,245.85 3,251.35 3,551.35 3,911.35 |
|---|---|
| 3,911.35 | |
| 0.00 | |
| 0.00 | |
| 0.00 20.00 534.00 |
|
| 534.00 | |
| 0.00 520.00 |
|
| 520.00 |
| Overheads - Other Operational Costs 01/09/2024 Balance brought forward 31/08/2025 Transfer to Capital account: Brought forward |
0.00 |
|---|---|
| 0.00 |