Registered Charity Number SC016761 Newtongrange Childrens Gala Day Committee Report and Accounts For the year ended 31 August 2025 ## **Newtongrange Childrens Gala Day Committee** |**Contents**|**Page**| |---|---| |Charity Information|2| |Trustees' Report|3| |Independent Examiner's Report|4| |Summary of Receipts and Payments|5| |Statement of Balances|6| |Additional Analysis|7| ## **Newtongrange Childrens Gala Day Committee** ## **Charity Registered Number SC016761** ## **Date of formation** ## **10th July 1913** ## **Principal Office** 2 Second Street Newtongrange Midlothian EH22 4QF ## **The Members of the Board of Trustees of the Charity at the date the Report and Accounts approved were:** Laura Wilson Connor Wright Kelly Trotter (Chairperson) (Vice Chairperson) (Secretary/Treasurer) Nathan Mayes (Trustee) Leanne Devlin (Trustee) ## **Independent Examiner:** Joanne Smyth Accounting Services 102 Swan Crescent Gorebridge Midlothian EH23 4UR ## **Bankers:** The Royal Bank of Scotland 63 High Street Dalkeith EH22 1JA Page 1 **Newtongrange Childrens Gala Day Committee Charity Registered Number SC016761** ## **The report of the Trustees for the year ended 31st August 2025** ## **Structure, Governance and Management** The charity is an unincorporated association governed by its constitution. The management of the charity if the responsibility of the Executive Committee, whose members are also charity trustees for the purpose of charity law. ## **Trustee recruitment and appointment** At last year’s AGM on 27 November 2024, Laura Wilson was re-appointed Chairperson, Connor Wright reappointed as Vice Chairperson and Kelly Trotter appointed as treasurer after Alison Stables elected to step ## **Activities** In November 2024 we opted to have a neon “glow” party for the kids, an alternative to traditional Halloween parties or fireworks shows. This was held at The Dean Tavern and was more about keeping in contact with the community rather than a fundraising opportunity. In December 2024 we were due to attend the local Christmas Light switch on event alongside our King & Queen to perform their last official duties. Due to a storm forecast on the day, the whole event was In January 2025, applications were available to primary pupils eligible for the court of 2025. A public draw night was held at Newtongrange Star Football Club, where the King and Queen and the full court were In March 2025, we held a Crazy Bingo night at the Dean Tavern to raise funds. In May, we held our door to door collections. Many of the children of the court, parents and additional volunteers done a fantastic job. In June 2025 we held events in gala week, including children’s disco, children’s football tournament, live performance from Newtongrange Silver Band and the dress rehearsal at Easthouses Primary School. The big day itself turned into an absolute nightmare with torrential rain threatening to cancel the whole event. The back up plan of an indoor crowning ceremony had to be implemented but eventually the sun Laura Wilson Chairperson **Newtongrange Childrens Gala Day Committee** **Charity Registered Number SC016761** ## **Report of the Independent Examiner to the Trustees on the accounts of the charity for the year eanded 31 August 2025** I report on the financial statements of the charity on pages 5-6 for the year ended 31st August 2025 which have been prepared on a Receipts and Payments basis. A Receipt and Payments basis does not account for debtors, creditors, accrualls and prepayments, but such a presentation is permitted by law for smaller charities. ## **Respective responsibilities of Trustees and Examiner** The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustees Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) ( c) of the Act and to state whether particular matters have come to my attention. ## **Basis of Independent Examiner''s Statement** My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. ## **Independent Examiner's Statement** In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the following requirements have not been met ; **to keep accounting records in accordance with section 44 (1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and** **to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations** Physical receipts were not available for all transactions as most purchases were carried out online. All transactions were explained and justified by the trustees as being valid expenditure as per the expected activities of the charity. In my opinion there are no material matters to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Joanne Smyth **Newtongrange Childrens Gala Day Committee** **SC016761** ## **Section B Statement of balances** ## **Revenue Reserve** Revenue reserve at start of year Surplus/(Deficit) on receipts and payments account **Revenue reserves as at 31 August 2025** |**Unrestricted**
**funds**
**2025**
**to nearest £**
**18,132**
**3,612**
**21,744**|**Restricted**
**funds**
**2025**
**to nearest £**
**-**
**-**
**-**|**Total current**
**period**
**2025**
**to nearest £**
**18,132**
**3,612**
**-**
**21,744**|**Total last period**
**2024**
**to nearest £**| |---|---|---|---| |**18,132**|**-**|**18,132**|**18,232**| |**3,612**|**-**|**3,612**|**100)**
**(**| |||**-**|| |**21,744**|**-**|**21,744**|**18,132**| ## **Represented by: Cash Funds** Cash Account Current Account **Cash & Bank as at 31 August 2025** |||**-**||**-**||| |---|---|---|---|---|---|---| |**21,744**||**-**||**21,744**||**18,132**| |||||**-**||| |**21,744**||**-**||**21,744**||**18,132**| Page 6 **Newtongrange Childrens Gala Day Committee** **SC016761** ## **Recei ts and Pa ments Accounts p y** **For the period 01/09/2024 to 31/08/2025** ## **Section A Statement of receipts and payments** |**Section A Statement of receipts and**|**Section A Statement of receipts and**|**payments**|**payments**|||||| |---|---|---|---|---|---|---|---|---| |**RECEIPTS**||**Unrestricted**
**funds**
**2025**
**to nearest £**||**Restricted funds**
**2025**
**to nearest £**||**Total funds**
**current period**
**2025**
**to nearest £**||**Total funds last**
**period**
**2024**
**to nearest £**| |Fundraising||**9,571**||**-**||**9,571**||**6,995**| |Donations||**462**||**-**||**462**||**1,059**| |Grants||**6,150**||**-**||**6,150**||**8,450**| |Sponsors||**-**||**-**||**-**||**-**| |Advertising||**-**||**-**||**-**||**-**| |Traders||**-**||**-**||**-**||**-**| |Events||**4,655**||**-**||**4,655**||**2,907**| |Other Income -pitch hire||**440**||**-**||**440**||**480**| |Other Income||**362**||**-**||**362**||**-**| |||||**-**||**-**||**-**| |**_Total Receipts_**||**21,640**||**-**||**21,640**||**19,891**| |**PAYMENTS**||||||||| |Expenses for fundraising activities|1|**( 2,097)**||**-**||**( 2,097)**||**( 3,782)**| |Directly related to charitable activity|2|**( 14,878)**||**-**||**( 14,878)**||**( 14,295)**| |General Administration Costs|3|**( 1,054)**||**-**||**( 1,054)**||**( 1,714)**| |Governance costs:||||||||| |Independent examination|3|**( 520)**||||**( 520)**||**( 520)**| |||||||**-**||| |||**( 18,029)**||**-**||**( 18,029)**||**( 19,791)**| |**_Surplus / (deficit) for year_**||||||||| |||**3,612**||||||**100**| Page 5 **Newtongrange Childrens Gala Day Committee** **SC016761** ## **Additional Analysis** |**1**
**1**
**2**
**3**|**Expenses for Fundraising Activities**
Event Costs
Program printing costs
Hospitality& Gratuities
Advertising& Marketing
Other FundraisingExpenses
**_Sub total_**
**Directly Related to Charitable Activities**
Entertainment
Pipe Bands (Parade)
Equipment Hire
Gala Gifts
Stage & Decorations
Food & Catering
Gala Day Bags
First Aid etc
Photography
Other Expenditure
**_Sub total_**
**General Administration Costs**
Repairs and Maintenance
Motor Expenses
Stationery & Postage
Insurance
Computer & IT
Licence & Memberships
Accountants Fee
Bank Charges
Donations
Other Operational Costs
**_Sub total_**
**Payments**|**2025**
**£**
**2,097**
**-**
**-**
**-**
**-**|**2025**
**£**
**2,097**
**-**
**-**
**-**
**-**|**2024**
**£**| |---|---|---|---|---| |||**2,097**||**3,782**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||||| |||||| |||**2,097**||**3,782**| |||||| |||**8,879**||**7,345**| |||**800**||**2,350**| |||**-**||**-**| |||**339**||**612**| |||**-**||**-**| |||**157**||**153**| |||**792**||**654**| |||**360**||**897**| |||**300**||| |||**3,251**||**2,284**| |||||| |||||| |||**14,878**||**14,295**| |||||| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**514**||**453**| |||**-**||**175**| |||**20**||**40**| |||**520**||**520**| |||**-**||**-**| |||**-**||**-**| |||**-**||**509**| |||||| |||||| |||**1,054**||**1,697**| Page 7 ## Newtongrange Childrens Gala Day Committee Ledgers Report ## For the period 01/09/2024 to 31/08/2025 |Date
Details
Debit
Credit|Balance| |---|---| |Income: Fundraising
01/09/2024
Balance brought forward
09/12/2024
Xmas party - hamper raffle
100.00
27/03/2025
Crazy Bingo raffles
273.00
17/04/2025
Sponsored Walk
400.00
20/05/2025
Sponsored Walk
667.00
02/06/2025
Door knock
2,227.69
10/06/2025
Football cards
580.02
17/06/2025
Fundraising from gala day
5,323.54
31/08/2025
Transfer to Capital account: Brought forward
Income: Donations
01/09/2024
Balance brought forward
11/04/2025
Online donation from Bash
180.00
29/07/2025
Newtongrange Petanque
125.00
29/08/2025
Donation Tins in Dean Tavern
157.33
31/08/2025
Transfer to Capital account: Brought forward
Income: Grants
01/09/2024
Balance brought forward
11/02/2025
Len Thompson Charity Trust
1,000.00
22/05/2025
Midlothian Council
2,650.00
21/08/2025
Dean Tavern Grant
1,500.00
29/08/2025
Len Thompson Charity Trust
1,000.00
31/08/2025
Transfer to Capital account: Brought forward
Income: Pitch Hire/Rental
01/09/2024
Balance brought forward
22/04/2025
Heritage Vets
30.00
16/05/2025
Purrfect Scents
30.00
19/05/2025
Cramb Tombola
30.00
19/05/2025
Parker Gala kidz
30.00
20/05/2025
Little Divas Van
45.00
20/05/2025
Amal Montgomery
30.00
21/05/2025
G Buchan
30.00
22/05/2025
Esk Valley Dog Training
15.00
29/05/2025
A Hanif - all that Sparkles
30.00
02/06/2025
Somerville A&E RGY
30.00
04/06/2025
Foote Scents
30.00|0.00
-100.00
-373.00
-773.00
-1,440.00
-3,667.69
-4,247.71
-9,571.25| ||-9,571.25| ||0.00
-180.00
-305.00
-462.33| ||-462.33| ||0.00
-1,000.00
-3,650.00
-5,150.00
-6,150.00| ||-6,150.00| ||0.00

-30.00

-60.00

-90.00

-120.00

-165.00

-195.00

-225.00

-240.00

-270.00

-300.00

-330.00| |12/06/2025|Roslyn Bonson||30.00|-360.00| |---|---|---|---|---| |13/06/2025|Choice Cards||30.00|-390.00| |17/06/2025|Esk Valley Dog Training||20.00|-410.00| |18/06/2025|Lushious Aromas||30.00|-440.00| |31/08/2025|Transfer to Capital account: Brought forward|||-440.00| |Income: Events||||| |01/09/2024|Balance brought forward|||0.00| |01/10/2024|Octoberfest - tickets||1,095.15|-1,095.15| |21/10/2024|Glow Party - Tickets||475.00|-1,570.15| |27/03/2025|Crazy Bingo - tickets||960.00|-2,530.15| |30/08/2024|Jamboree Jamie||2,125.00|-4,655.15| |31/08/2025|Transfer to Capital account: Brought forward|||-4,655.15| |Income: Other||||| |01/09/2024|Balance brought forward|||0.00| |27/09/2024|Oktoberfest - DJ balance from cancelled service|(deposit paid in|80.00|-80.00| |16/12/2024|Nixon John - refund from last year hire||281.75|-361.75| |31/08/2025|Transfer to Capital account: Brought forward|||-361.75| |Expenditure: Fundraising Events||||| |01/09/2024|Balance brought forward|||0.00| |18/09/2024|Oktoberfest - S Burns - entertainment|137.50||137.50| |23/09/2024|Oktoberfest - Amazon - supplies|38.97||176.47| |30/09/2024|Oktoberfest - Paul Sinclair - entertainment|450.00||626.47| |30/09/2024|Oktoberfest - Ami Chalmers - entertainment|200.00||826.47| |30/09/2024|Oktoberfest - Morrisons - supplies|73.20||899.67| |30/09/2024|Oktoberfest - B&M - snacks|4.50||904.17| |30/09/2024|Oktoberfest - Ideal store - supplies|9.49||913.66| |23/10/2024|Oktoberfest - Amazon - supplies|47.37||961.03| |28/10/2024|Oktoberfest - RBL LHPF Edinburgh|39.60||1,000.63| |06/11/2024|xmas party - sweets - The food warehouse|30.30||1,030.93| |06/11/2024|xmas party - sweets - B&M|19.20||1,050.13| |07/11/2024|xmas party - entertainment - Starz|137.50||1,187.63| |07/11/2024|xmas party - sweets - The food warehouse|9.30||1,196.93| |11/11/2024|xmas party - sweets - Co-op|13.55||1,210.48| |11/11/2024|xmas party - supplies - Ideal store|3.98||1,214.46| |27/11/2024|xmas party - supplies - B&M|58.00||1,272.46| |28/11/2024|xmas party - supplies - B&M|48.00||1,320.46| |09/12/2024|xmas party - sweets - tesco|12.00||1,332.46| |13/01/2025|Marrs Entertainment - deposit for crazy bingo|150.00||1,482.46| |07/02/2025|Draw night dicso|50.00||1,532.46| |21/02/2025|Crazy bingo - prizes - ebay|31.84||1,564.30| |10/03/2025|Marrs Entertainment - balance for crazy bingo|350.00||1,914.30| |10/03/2025|Crazy bingo - bootles for prizes - tesco|36.00||1,950.30| |10/03/2025|Ideal store - raffle books|4.98||1,955.28| |10/03/2025
Dean tavern - shots for winners
11.90
14/04/2025
sponsored walk - ice cream van and DJ
130.00
31/08/2025
Transfer to Capital account: Brought forward
Expenditure: Galaday - Food & Catering
01/09/2024
Balance brought forward
16/06/2025
Costco - water, juice etc
156.55
23/06/2025
Thomas Trotter Gala Day bags
792.20
31/08/2025
Transfer to Capital account: Brought forward
Expenditure: Galaday Gifts/Cards
01/09/2024
Balance brought forward
22/05/2025
Amazon - ball pen gifts
23.50
27/05/2025
Amazon - steel water bottles
23.18
28/05/2025
Card factory - gifts & bags
11.92
02/06/2025
Cash gifts for kids on stage
280.00
31/08/2025
Transfer to Capital account: Brought forward
Expenditure: Galaday Entertainment
01/09/2024
Balance brought forward
22/01/2025
MagikAL moments (deposit)
30.00
30/01/2025
Cakes Entertainment (deposit)
100.00
03/02/2025
Edinburgh & Lasswade Riding Stables (deposit)
50.00
18/02/2025
Clan Biking Ltd
1,149.50
11/06/2025
MagikAL moments
170.00
12/06/2025
Edinburgh & Lasswade Riding Stables
570.00
16/06/2025
Cakes Entertainment
500.00
16/06/2025
James Herriot
300.00
16/06/2025
Active Leisure
1,250.00
16/06/2025
R Smith and L Smith - DJ
300.00
16/06/2025
Samantha McDonald
700.00
16/06/2025
Clan Biking Lts
1,149.50
17/06/2025
The Bouncy Castle Man
2,250.00
18/06/2025
Gecko Venture
360.00
20/06/2025
North Berwick Pipe Band
400.00
23/06/2025
Borthwick district pipe band
400.00
31/08/2025
Transfer to Capital account: Brought forward
Expenditure: Galaday - Other Expenditure
01/09/2024
Balance brought forward
06/01/2025
Maureen Purves - fabric gala day
41.65
20/02/2025
W& J Short van hire
120.00
21/05/2025
Amazon
65.97|1,967.18
2,097.18| |---|---| ||2,097.18| ||0.00
156.55
948.75| ||948.75| ||0.00
23.50
46.68
58.60
338.60| ||338.60| ||0.00
30.00
130.00
180.00
1,329.50
1,499.50
2,069.50
2,569.50
2,869.50
4,119.50
4,419.50
5,119.50
6,269.00
8,519.00
8,879.00
9,279.00
9,679.00| ||9,679.00| ||0.00
41.65
161.65
227.62| |22/05/2025
Hobbycraft - ribbon
13.50
22/05/2025
Amazon - ribbon
31.20
22/05/2025
Easy florist supplies - ribbon
19.35
28/05/2025
B&M sweets for court
57.75
29/05/2025
Flowers
415.00
29/05/2025
Leaflets
142.00
30/05/2025
Amazon - trophies
89.49
30/05/2025
ebay - trophies
20.98
02/06/2025
Asda - alcohol for gifts
110.57
02/06/2025
Amazon - laminating pouches
7.49
02/06/2025
Caledonian Clothing
789.46
03/06/2025
Nixon Hire
510.00
05/06/2025
Lidl - electric cable
10.00
06/06/2025
Tom kerr taxis
100.00
06/06/2025
B&M - supplies
31.66
06/06/2025
Caledonian Clothing
77.76
06/06/2025
Amazon - lanyards
28.48
09/06/2025
Nixon hire - VAT
102.00
10/06/2025
Amazon - tripod & barrier tape
66.31
11/06/2025
Tom kerr taxis
300.00
11/06/2025
Amazon - fencing pins
30.99
12/06/2025
Amazon - supplies
10.99
12/06/2025
Grass cut
30.00
16/06/2025
Costco - diesel for hire van
15.02
16/06/2025
Toolstation - tape & cable ties
8.23
16/06/2025
B&M - batteries and storage box
5.50
17/06/2025
Simon Wooton photography
300.00
27/06/2025
Lothian Community - first aid
360.00
31/08/2025
Transfer to Capital account: Brought forward
Overheads - Computer & IT
01/09/2024
Balance brought forward
31/08/2025
Transfer to Capital account: Brought forward
Overheads - Insurance & Licences
01/09/2024
Balance brought forward
05/02/2025
Midlothian Council - Lotto Licence
20.00
28/03/2025
Edinburgh Risk Man - galaday insurance
514.00
31/08/2025
Transfer to Capital account: Brought forward
Overheads - Accountants Fees
01/09/2024
Balance brought forward
02/06/2025
Accounts 24/25 - J Smyth
520.00
31/08/2025
Transfer to Capital account: Brought forward|241.12
272.32
291.67
349.42
764.42
906.42
995.91
1,016.89
1,127.46
1,134.95
1,924.41
2,434.41
2,444.41
2,544.41
2,576.07
2,653.83
2,682.31
2,784.31
2,850.62
3,150.62
3,181.61
3,192.60
3,222.60
3,237.62
3,245.85
3,251.35
3,551.35
3,911.35| |---|---| ||3,911.35| ||0.00| ||0.00| ||0.00
20.00
534.00| ||534.00| ||0.00
520.00| ||520.00| |Overheads - Other Operational Costs
01/09/2024
Balance brought forward
31/08/2025
Transfer to Capital account: Brought forward|0.00| |---|---| ||0.00|