BERWICKSHIRE AGRICULTURAL ASSOCIATION
Trustees Annual Report and Accounts for the year ended 30[th] November 2024
Scottish Charity Number SC016316
Trustees and Office Bearers
Committee Members 2023-2024
Other Trustees during the year
There were no other Trustees during the year.
Contact Address
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Trustees Annual Report and Accounts Year Ended November 30[th] 2024
Recruitment and Appointment of Trustees
A rotational retrial system of Directors is specified in the Constitution with retiring members being eligible for co-option for a period of one year before being eligible for re-election. The Association’s other Trustees are elected annually by the members at the annual general meeting in accordance with the Constitution.
Governing Document
The Association is a charitable unincorporated association and the purposes and management administration arrangements are set out in the Constitution.
Charitable Purposes
The objects of the Association shall be the advancement of Agriculture, the improvement of Stock, the encouragement of those arts with which Agriculture, Industry and the rearing of Stock are associated, and the promotion of the Agricultural, Manufacturing and Pastoral interests generally. The means to be employed for these ends shall include the holding of an Annual Show, or any other measures calculated to advance the interests of Agriculture and Industry, and the consideration and discussion of any matter associated with the above objects.
Activities and Achievements
As we have become accustomed, show day weather has a big impact on attendance and atmosphere. We were blessed with a good day weather wise and both the attendance and atmosphere were abundant. The Secretarial team have continued to encourage an increased proportion of online entries, and this has helped considerably with entry processes and cataloguing. Our new tent supplier has continued to provide an excellent standard of service, and as tentage remains our biggest cost by a considerable margin, this is greatly appreciated. We continue to be challenged by decreasing income streams in the traditional areas, particularly agricultural trade, however last year saw a couple of businesses return and a new trader in Tweedmouth Services, which is pleasing. This is coupled with a hike in unavoidable expenses, which is increasing the variables from what was once just the weather. The craft tent has continued its resurgence since Covid and we are pleased to welcome both old and new crafters. The Poultry competition was once again absent, and although the disease restrictions were relaxed in May, it was deemed too late to reinstate this competition for the summertime. The standing crop competition, had no entries last year, possibly a feature of the poor growing conditions and not being available to drive this. Our membership remains stable and well supported. The committee would like to thank the many and varied people and businesses that contribute and co-operate to make the show happen, but in particular our thanks are extended to for the provision and use of the
field, and all those who help with set up and break down.
The Directors’ responsibilities in relation to upholding the aims and objectives set out in the Constitution have been brought to our attention due to the Charity Commission’s enhanced requirements for charities. Our Constitution is stated above under Charitable Purposes. Committee Members, are recruited from the local Agricultural, Equine and Business communities and have shown an interest in supporting their local show or have a particular interest or skill to contribute.
Trustee Remuneration and Expenses
The Secretary(ies) was/were paid an honoraria of £3,300 during the year.
Reserves
As a result of the surplus of £771 from general account activities in the year, the Association held unrestricted funds in the General Account of £21,991 and £27,296 in an investment account at the year-end. The Trustees consider that the general fund of £49,287 is sufficient to provide for the total costs of the show to be met in the extreme circumstance of a cancellation of the entire event at short notice.
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Trustees Annual Report and Accounts Year Ended November 30[th] 2024
BERWICKSHIRE AGRICULTURAL ASSOCIATION
Receipts and Payments Account for year ended 30[th] November 2024
| Receipts Notes Membership subscriptions Donations Fundraising – Annual Show gate receipts Grants and Awards Bank interest Charitable activities – Annual Show Entries Advertisers Trade stands Catalogue sales Sponsorship Industrial section Bar Miscellaneous Total Charitable activities Total Receipts Payments – for charitable activities Repairs & maintenance Show expenses incl licenses & affiliations Bar Expenses Badges & rosettes Advertising Printing, stationery, office admin Insurance Catering Casual labour Postage Prizes Broadcasting Tentage Refunds Trophies & engraving Hire of equipment Secretary’s honoraria Donations & gratuities Bank charges Computer System / Website Miscellaneous Total payments for charitable activities Governance costs Room hire for AGM Total governance cost Capital Purchase Equipment Total payments Surplus/ (deficit) for year |
2024 2023 2022 2021 2020 £ £ £ £ £ 2,225 2,176 2,850 2290 2,770 132 1,140 378 235 300 12,079 11,348 16,569 40 100 2,000 395 0 1,713 1,410 1,037 886 917 3,972 3,163 2,783 0 0 465 515 740 0 60 7,888 6,476 7,488 0 246 179 182 359 0 0 3,663 6,562 5,700 0 0 1,200 1,200 1,000 0 0 7,033 7,499 7,651 0 0 3 764 1 665 513 |
|---|---|
| 24,403 26362 25721 665 819 |
|
| 42,552 42831 46555 4116 4,906 |
|
| 942 1,255 427 171 208 3,129 2,486 4,837 125 3,870 3,665 4,281 668 1,649 1,808 0 527 3,132 2,557 3,047 442 995 975 1,062 339 963 3,370 2,750 2,504 2,971 3,397 1,485 809 855 716 66 329 2,438 2,470 1,820 0 1,350 1,350 7,770 6,666 7,757 316 1,227 570 3,722 2,387 1,608 3,300 3,300 3,300 1930 2,204 700 300 350 75 142 804 228 414 457 336 722 555 567 800 |
|
| 39,800 38072 37861 3837 5,177 |
|
| 28 14 14 0 12 |
|
| 28 14 14 0 12 |
|
| 1,953 320 0 0 0 |
|
| 41,781 38,406 37,875 3,837 5,189 |
|
| 771 4,424 8,680 279 -283 |
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Trustees Annual Report and Accounts Year Ended November 30[th] 2024
BERWICKSHIRE AGRICULTURAL ASSOCIATION
Statement of Balances as at 30[th] November 2024
| Bank and Cash in hand Opening balances Royal Bank Transfer to M&G Investment Surplus/(deficit) for year |
2024 2023 2022 2021 2020 £ £ £ £ £ 21,220 24,296 15,616 15,337 20,620 - 7,500 - - 5,000 771 4,424 8,680 279 283 |
|---|---|
| Closing balances | 21,991 21,220 24,296 15,616 15,337 |
| M & G Investments M&G Investment Additional investment purchased Unrealised gain/loss in year |
25,720 17,852 20,007 15,664 15,793 - 7,500 - - 5,000 1,576 368 2,155 4,343 5,129 |
| Closing balances | 27,296 25,720 17,852 20,007 15,664 |
| Assets- At valuation Cups and Trophies Rope Gates – Short Gates – Long Gates – Wooden Storage Box Electricity Cables Bar equip Computer and Printer, Sum up At purchase cost Pony Jumps Poultry Penning & Staging Crowd Barriers |
21,471 21,471 21,471 21,471 21,471 551 664 800 800 800 10,034 10,034 10,034 10,034 10,034 3,500 3,500 3,500 3,500 3,500 - - - - 400 650 650 650 650 650 2,335 2,511 2,700 2,700 2,700 1,680 - - - - 273 - - - 468 705 758 815 815 815 757 814 875 875 875 374 402 432 432 432 |
| Total Assets | 42,329 40,803 41,277 41,277 42,145 |
| Total Funds (Cash, investments, retained assets |
91,616 87,743 83,425 76,900 73,146 |
| Fund balances (Cash, investments, retained assets) At beginning of year Cash surplus/deficit for year Movements in investments Increase/decrease in value of assets |
87,743 83,425 76,900 73,146 78,558 771 4,424 8,680 279 283 1,576 368 2,155 4,343 5,129 1,526 474 - 868 - |
| 91,617 87,743 83,425 76,900 73,146 |
|
| All Funds are Unrestricted Approved by the Trustees and signed on their behalf |
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Trustees Annual Report and Accounts Year Ended November 30[th] 2024
Independent Examiner’s Report for the year ended 30[th] November 2023 to the Trustees of Berwickshire Agricultural Association. A registered Charity in Scotland, Charity Number SCO16316
I report on the accounts of the charity for the year ended 30[th] November 2024 which are set out on pages 1 to 4.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 28/03/2025