APPENDIX 3 Scottish Chanty Regulator
Independent examiner's report on the accounts’ » Report to the trustees/members of | Registered charity |SC005458 | number On the accounts of the Period start date Period end date charity for the period | Day Month Year Day Month | Year 01 05 2024 to 31 04 2025 | Set out on pages that follow (remember to include the page | numbers of additional sheets) Respective The charity's trustees are responsible for the preparation of the accounts in accordance responsibilities Of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the trustees and examiner Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent [My examination is carried out in accordance with Regulation 11 of the 2006 Accounts examiner's statement Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not expressan audit opinion on the view given by the accounis. | Independent examiner’s _ In the course of my examination, no matter has come to my attention fotherthanthat : statement disclesed-onthe-attacshed-page=| 1. which gives me reasonable cause to believe that in any material respect the requirements: ¢ to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and * to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. towhich, in my opinion, attention should be drawn in order to enable a proper tanding of the accounts to be reached. Signed: Date: 6 ~0) EL Name: i Relevant professional qualification(s) or body (if any): =ee
‘Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
Adaress
- The Trustees have pleasure in presenting their Annual Report together with the Financial Statements and the Independent Examiner's Report for the year ended 30 April 2025.
Auchtertool Village Hall
Charity No
$C005458
- Structure Governance & Management
Constitution The organisation is a Scottish Charitable Incorporated Organisation (SCIO), incorporated on 17 December 2013. It was previously an unincorporated association which was registered as a charity on 3 November 1981.
- Appointment of Trustees By appointment at the AGM and co-option as necessary.
Objectives & Activities
Charitable Purposes
- The advancement of education, arts, heritage, culture and science.
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Activities The hall is wel] used, bej Pre-school , being the only place in the vj : A to senior citizens. Th sects al de me nngeanom 0-operative + ere are permanent bookings for Craft Club Women’s Guild. Ind , UD, SWI, Mother & Toddlers, primary » ‘NCoor Bowling Club, Youth and After School Cl iviti services school uses the hall weekly for gym, PE and oth iviti Renan along with annus Peas ye ane otner activities. The village church also has for | undraising events. There have been several pri booki functions such as children’s parties, adult parti dd ia orientated ‘ l€s and dances. The Hall Com itt community events thro cabana monthly ughout the year. Local Councillors for th i surgeries in Sie ied ana s ror the constituency hold their on , which is also used as the village Polling Stati ; g station. Hall hire is our main rce of income to cover the upkeep and running costs of the hall. Achievements &, Performance The Commi tH Ss mittee Secured runding to carry put the planned upgrade and improvements to the hall, this completed in 2 phases due to the timing of the grant payments. An inn her , — grant or £42k was supported by ACT, this fell short of the total required for the complete hall upgrade Started in September 2024 after completion of a technical brief and relevant he , SO the project was split into 2 phases whilst additional funding was sought. Phase 1 of the p= Dullding consent was granted. The existing suspended ceiling was replaced adding extensive insulation, low energy high quality lighting and a heat recovery system in the roof space. The “tee area was completely refurbished with scuff proof panelling. Storage and non-slip, sound dampening covering. A further £20k grant was awarded through Fife Council, Climate Adaption & Energy Efficiency Grant Scheme for energy improvements, this was used to install solar panels and battery storage during the Phase 1 works. Further funding was secured allowing stage 2 to commence in March 2025, this included a new heating system with a hybrid oil boiler and heat pump, replacement radiator and control system. The internal walls were clad with scuff proof panelling and the floor stripped back and coated with highly durable coating. A new fire door was installed with disabled access ramp from the car park. The works were completed in April 2025 and the hall reopened for bookings. The total project came in at a cost of £132k, grants for the works were awarded by: e Auchtertool Community Trust e AWinds e Fife Environment Trust e Climate Adaption & Energy Efficiency Grant Scheme e Fife Council — Local Community Planning The Committee has hosted community events, allowing us to generate some additional income from fundraising activities. Due to the closure of the hall for the work to be carried out, there has been a decrease in income from hall hire from 7,221 in 23/24 to 4,825 in 24/25. The improvements and upgrades to the hall will help to broaden the hire potential and investment in the hall as a community asset. There are several community events planned over the next year, organised by the committee along with a forecast increase in private bookings.
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Expenses for day to day running costs have been slightly higher in 24/25 than in the previous years
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but no notable concerns. The hall committee contributed £18k trom reserves towards the hall project. Financial Review
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Reserves Policy
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The trustee’s policy is to maintain reserves to service at least three months running costs and to cover the timing differences between receipts and payments and to allow for any unexpected
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expenditure. Bank & Cash balance is 7,177 at year end. Plans for Future Periods
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Following completion of the improvement works the focus for the committee is to plan and host
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rurther community events over the next year and increase revenue from hall hire for private functions.
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Approved by the Trustees on the date below and signed on their behalf by:
Statement of Receipts and Payments - For Period 01/05/2024 - 30/04/2025
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Receipts Note 24/25 23/24
Voluntary Receipts: Grants Note4 € 2,225 £ 2,160
Grants (Restricted Funds) Note 4 £ 113,646 €£ -
Fundraising £ 3-383. -£ 2,527
Receipts from Charitable Activites: Hall Hire E 4825 £ 7,221
Total Receipts £ 124078 £ 11,908
Payments
Cost of fundraising Note 5 £ 2418 .£°> 2,199
Cost of Charitable Activities Note5 ¢£ 6,769 '£ 5,259
Cost of Hall Improvements/Repairs Note5 £ 134,060 £ 1,852
Governance Costs Note 5 £ 120 £ -
Total Payments £ 143,367 €£ 9,306
Surplus/Deficit for the year -£ 19,289 £ 2,602
Statement of Balances as at 30 April 2025
Funds Reconciliation
Opening Balance 2 26,466 £ 23,864
Surplus/Deficit for Year -£ 19,289 £ 2,602
Cash at Bank & In Hand £ 7,177 £ 26,466
Bank & Cash Balances
TSB Account 06003625 E 6,990 £ 26,367
Cash in Hand £ 187 £ 99
Total Bank & Cash Balances £ 7,177 £ 26,466
Other Assets (Unrestricted Fund)
There are no other assets
Liabilities (Unrestricted Fund)
There are no other liabilities
The notes on page 5 form an integral part of these accounts
Approved by the trustees on the date below and sign for on their behalf by:
reasur
Date:
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Notes to the Accounts — For Year ended 30 April 2025
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Basis of Accounting These accounts have been prepared on the Receipts & Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
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Nature and purpose of funds
The trustees maintain a single undesignated general fund for all its financial transactions. Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes.
3. Related Party Transactions
- No renumeration was paid to the trustees or to any connected persons during the year. No travel expenses were paid to any trustee during the year.
4. Grants Received
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Grants Received 2024/25 2023/24
Fife Council Recurring Grant £ 2,225 £°: 2;160
£ 2,225 f°. 2AI60
Grants Received (Restricted Funding)
4Winds £ 12,000
Fife Council £ 5,000
Fife Council Climate Adaptation & Energy GrantScheme £ 20,000
Auchtertool Community Trust (ACT) fF 41,999
Fie Environmental Trust (FET) F 34646
£ 113,646 £ ‘
5. Expenditure Costs
Expenditure Costs 2024/25 2023/24
Hall Expenses £ 4,839 fF 3,463
Utilities £ 3,538 £ 3,084
Insurance £ 930 E 907
Servicing & Repairs a 2,034 £ 1,387
Fixtures & Fittings £ 465
Hall Upgrade Project F 132,027
Total £.- 143,367 F 9,306
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