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2025-04-30-accounts

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Elgin Musical Theatre
Statement of Financial Posi�on 2025
Assets and Balances
2025 2024
Current Assets
Current Account 52,959.24 54,939.07
Represented By:
Bank Balance at 1 [st] May 2024 54,939.07 44,933.74
Loss for the Year (2025), Profit (2024) (1,979.83) 5,018.04
Uncashed Cheques (Town Hall Rent 2024) - 4,987.29
52,959.24 54,939.07
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Elgin Musical Theatre Income & Expenditure Report 2025

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Income 2025 2024 Expenditure 2025 2024
Membership Subs 2,826.00 1,810.14 Admin (note) 1,386.23 780.49
Patron Fees - 426.00 Store Rent 1,079.00 843.83
Ticket Sales 43,410.64 37,460.48 Hall Rent 11,762.20 10,985.90
Addi�onal Hall Rent 670.00 655.00
Show Income 46,236.64 39,696.62 Admin Costs 14,897.43 13,265.22
Fundraising Income 4,629.14 645.60 Fundraising Expenses 152.24 175.87
Footloose Viewing Tickets 170.00 - Show Week Expenses 1,203.44 1,575.90
Xmas Stall - 326.00 Programmes 200.00 225.00
Show Week (Raffles, 544.00 2,380.30
Programmes, Ice cream etc…)
Fundraising Income 5,343.14 3,351.90 Fundraising Costs 1,555.68 1,976.77
Dona�ons 100.00 200.00 Director Fee (Note) 500.00 600.00
Sale of Prop 550.00 75.00 Assistant Director Fee 500.00 -
Misc Website Refund - 35.88 Musical Director Fee 500.00 600.00
A�er Show Party 265.00 - Choreographer Fee 500.00 600.00
Misc Contras 39.40 - Orchestra (Note) 4,903.00 2,430.00
Rent Refund 120.00 - Costumes (Note) 4,215.69 830.83
Royal�es Refund - 971.97 Scenery (Note) 3,035.39 1,488.97
Misc Income 1,074.40 1,282.85 Props 390.30 104.92
Makeup & Prosthe�cs 2,606.02 -
Sound & Ligh�ng 10,331.98 8,000.00
Produc�on Costs 27,482.38 14,654.72
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Dream Event Lights 300.00 200.00
Show Licenses 8,699.95 7,519.97
Set/Costume Collec�on 279.59 118.01
New Speaker Purchased - 488.00
New Keyboard So�ware - 332.04
Adver�sing 172.98 209.91
Noda Awards 552.99 502.59
Sundry Sta�onery - 46.10
A�er Show Party 310.50 -
Gi�s for Crew 322.51 -
Honorary Gi�s 60.00
10,698.52 9,416.62
Total Income 52,654.18 44,331.37 Total Expenditure 54,634.01 39,313.33
Loss (2025) Proft (2024) (1,979.83) 5,018.04
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Notes to the Accounts

Expenditure Notes

1. Admin Costs = Includes £549.82 of Insurance costs, £512 for prin�ng of Shrek scores and 3 membership subs refunds.

2. Produc�on Team Fees = This year we added an assistant director, therefore the commi�ee made the decision to pay £500 each to produc�on team, however the Director fee was not cashed un�l post year end so will be included in 2026 accounts.

3. Orchestra Expense = Footloose included 8 band members, compared to 15 in the current year for Shrek

4. Produc�on Costs = £1,000 cost for Dragon contributed to the increase in scenery expenses, Sound and Ligh�ng includes video wall fees of £1,300. Shrek also included large costume hire expense of £3,590, and Prosthe�cs of £2,422.

Income Notes

1. Membership Subs: Last year we had 42 ac�ve members compared to 53 in the current year

2.

3. Sum Up Machine: This year our show week income was included through the Sum Up Card Machine in Bulk Payments therefore we are unable to split this via raffles, programmes, ice creams, Shrek Ears etc… Therefore it has been included as Fundraising Income. Susan and Daisy are hoping to look into a different card machine system for coming years so it is clearer of the income split.

List of Trustees

Trustees Annual Report

1. Name of the Society.

The name of the organisa�on is Elgin Musical Theatre, hereina�er referred to as.

2. Objec�ves

The Society exists to pursue the following objec�ves:

(a) Advance the Arts: To advance public apprecia�on and educa�on in the musical, opera�c, and drama�c arts within Elgin and the wider Moray area through high-quality public performances.

(b) Develop Skills: To provide accessible opportuni�es for individuals aged 16 and over to discover, learn, and develop crea�ve talents in both onstage performance and backstage technical disciplines.

(c) Promote Wellbeing: To foster a suppor�ve, inclusive environment that enhances posi�ve mental health, builds self-esteem, and inspires personal confidence through shared crea�ve ac�vi�es.

3. Management

Commi�ee mee�ng a�er the AGM, a Chair and Vice-Chair shall be appointed.

(c) General Mee�ngs, AGMs and EGMs will normally be chaired by the Chair Person, Vice-Chair or an alterna�ve Commi�ee member chosen by the Chair.

(d) Commi�ee mee�ngs shall occur whenever needed, as agreed by the Commi�ee members, at a �me and loca�on suitable to the members. At least seven members must be present in order to make decisions.

(e) Where possible, each year one third of the elected Commi�ee members will step down in rota�on. Commi�ee members can hold a posi�on for a maximum of three years, at which point they must step down. They may be reappointed a�er a one year break from the Commi�ee. If a Commi�ee posi�on becomes vacant, the Commi�ee may appoint someone to fill the role.

welfare, promo�on of the Society and community engagement.

(g) All Society property and assets belong to the Society and are held in trust by the Commi�ee.

(h) Alongside the Commi�ee, a Producer and Musical Director shall be appointed, alongside any other roles that the Commi�ee agree upon. These individuals may be asked to a�end Commi�ee mee�ngs when needed.

(i) For produc�ons, the Society may appoint a Cas�ng and Audi�on Panel. In such circumstances, the panel must include one non-audi�oning Commi�ee member where possible.

member to join these sub-commi�ees, and par�cipa�on is encouraged.

4. Membership

(a) Membership is open to all individuals over the age of 16 and they must comply with the Society’s cons�tu�on and Code of Conduct. Members include many on-stage and off-stage roles, produc�on team members, stage crew, front of house, fundraising team and more.

(b) Members are required to pay a Membership Fee, which will be agreed by the Commi�ee, and reviewed annually. Any individual wishing to audi�on must pay the assigned membership fee by the deadline provided by the Commi�ee. The Commi�ee reserves the right to adjust the fees for any non-performing members, or due to extenua�ng circumstances, on a case-by-case basis.

(c) Members are expected to a�end rehearsals, performances and Society events regularly. If a member cannot a�end due to illness or any other reason, they must inform a member of the Commi�ee or Produc�on team in a �mely manner. The Commi�ee and/or Produc�on Team may set a minimum rehearsal a�endance requirement for performers.

(d) Non-performing members may be asked to a�end rehearsals if required

5. Finances

its aims. No member may receive profits, dividends or professional fees from the Society funds (excluding payment for services rendered).

(b) Any payments for invoices must be approved by the Treasurer or the Commi�ee.

(c) If the Society closes, any remaining money or assets will be given to a charity or organisa�on with similar aims, as determined by the Commi�ee via vote.

6. General Mee�ngs

(a) Where possible, members will receive at least 14 days no�ce of the AGM.

(b) The AGM will include:

be changed by the Commi�ee if two thirds of the members agree.

(d) An Extraordinary General Mee�ng (EGM) must be called by the Secretary if

Members must receive at least 4 days no�ce of an EGM.

7. Changes to the Cons�tu�on

(a) Any proposed changes to this Cons�tu�on must appear on the AGM/ EGM agenda. If the proposal does not come from the Commi�ee, it must be sent in wri�ng to the Secretary within 14 days of the Annual Produc�on.

(b) Any change to the Cons�tu�on must be approved by at least two thirds of the members who are present for vo�ng.

8. Ma�ers Not Covered

For any other ma�ers which are not covered by this Cons�tu�on, these shall be discussed and addressed by the Commi�ee members by way of vo�ng.

This current year the society has performed ‘Shrek’ the Musical in Elgin Town Hall, with a great response from the local community.

External Scru�ny

informa�on presented to be a true and fair reflec�on of the charity’s financial posi�on and ac�vi�es during the period.

Signed Date: 25/08/2026 Leigh Sco� Managing Director at Northgate Accoun�ng