Saturday 09/02/24 6pm AGM I. Chair Person Address
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II. Roll call
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III. Approval of minutes from last meeting
IV. Secretary Report
V. Accounts
VI. Changing overview on charity commission website
- VII. All committee members step down letters from those who stepping down .
VIII. New members Committee members proposed & Seconded
- IX. Adjournment
X. Roll call
Present
Shauna scullion
Pauline Quinn
Wendy Evans Camilla Shivers
Donna Kerr Cynthia Blair
Saturday 09/02/24 6pm Apologies Annemarie Tennyson Kylie Quinn Jo mc Canny
Stacey and Danny Taylor
XI. Approval of minutes from last meeting
Minutes proposed by: Shauna scullion Minutes approved by: Wendy Evans
XII. Report
Powerpoint for images .
WELCOME to our AGM we are a charity just over 2years .
In the few years we have been around we have managed to impact and change so many lives .
We have helped make friendships ,tribes and circles of support .
We have cried and laughed and provided a space to just BE
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Sunflower Support NI is an inclusive charity in mid Ulster .
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We promote Take 5 principles of Connect ,Take notice ,keep learning ,Be active & Give .
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We are grass roots Voluntary run organisation that works to support the community & to support families & individuals with an Additional need .
Saturday 09/02/24 6pm
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We can help you Access support ,Give advice & signpost to other organisations .
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We sit on various forums and groups to help voice local concerns .
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We have a private page where we information share . Search sunflower Support NI ( private page )
When sunflowers get dark times ,they turn to each other and become each others light .
Areas of focus
Continue to do what we are doing work with organisations such as Empower
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,DADS , NRC step up , National Trust ,Volunteer centre BASE
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A big focus this year needed on unreserved funds and fundraising
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Applying for funding applications
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• ,admin etc .
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Volunteers and increasing capacity of support for sessions ,cleaning
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Continue to offer support service users .
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We currently sit on forums & Comittees to inform & implement change such Empower ,DADS , MUDF
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We are on an email chain for the council where we help advise and support disability accessible events and facilities we also are on MLN and neurodiversity committee .
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We will continue to raise the issues and challenges faced by the community .
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We will continue to train and update knowledge .
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We Provided volunteer days with sensata and collide .
XIII. Accounts
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Saturday
09/02/24
6pm
Presented by Cynthia
EVERYONE TO sign off and agree due to no treasurer .
ALL MEMBERS RECEIVED ELECTRONIC COPY
All signed off
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XIV. Charity commission website
Overview is functional for this year . no amendents needed
We do however need to take down members that have left this year .
Update new members .
- XV. All committee members step down letters from those who stepping down .
Read out letter from Stacey and Emma . Was very kind words and they felt they could no longer commit . We thanked them for their time When letter was received .
Laura due to conflicting interests no longer wanted to be a part of decision making . We received no letter but came to the conclusion that her time has ended on the committee due to no contact from September 23 .
Kevin was the serving treasurer from oct 22 he continued to not show up to meetings and carry out his role to sign off accounts etc .
The committee gave him an additional time to complete the role in December 23 (NO COMMITMENT IN 14 MONTHS )
Annemarie and Cynthia continued to take on role throughout the year . The decision was made if he choose not to attend any of meetings or time set aside he would be asked to leave post .
Message was sent to kevin on 14 th dec to leave post We received no reply .
We took the decision that accounts etc would be signed off as a whole committee .
New members that want to come on Donna kerr , jo mc canny , Camilla shivers .
Saturday 09/02/24 6pm
EVERYONE STEP DOWN
New members Committee members proposed & Seconded Shauna scullion - Donna propose Wendy second -Role as chair person Camilla shivers -Propose Shauna Second Donna -Role of treasurer
Stacey Taylor -ONLINE MEMBERSHIP
Danny Taylor
Kylie Quinn
Jo mc canny Pauline Quinn
Donna kerr - Propose Wendy second Camilla - role of secretary
Wendy Evans
Annemarie Tennyson
Welcomed all new members to the committee .
AOB – chance to bring up any questions or queries .
No queries or changes