Mayfield Village Community Association TRUSTEES. ANNUAL REPORT for the financial year ended 31 January 2024 The trustees present their Trustees, Annual Report. combining the Directors, Report and Trustees, Report. and the unaudrted financial statements for the financial year ended 31 January 2024. The financial slalements are prepared in accordance with the Companies Act 2006, FRS 102 Yhe Financial Reporting Standard applicable in the UK and Republic of Iieland" and Accounting and Reporting by Charrties". Statement of Recommended Practice applicable lo charities preparing their fi'nancial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. The Trustees. Report contains the information required to be provided in the Trustees, Annual Report under the Slalement of Recommended Practice ISORPI guidelines. The IFuslees of the charity are also charity trustees for the purpose of charity law and under the charity's constitution are known as members of the board of trustees. In this report the trustees of Mayfi'eld Village Community AssocAalion present a summary of tts purpose, govemance, aciivilies. achievements and fInanS for the financial year 31 January 2024. The charity is a registered charity and hence the report and results are presented in a fom which complies with the requirements of the Companies Act 2006 and, although not obliged to comply with the Statement of Recommended Practice applicable in the UK and Republic of Ireland FRS 102. the organis81ion has implemented its recommendations where relevant in these financial stalemenls. Mission. Objectives and Stratsgy Objectives Mayfield Community Association exists lo promote civic participation, opportunf(ies for engagement and development for the wider Mayfield Community lo improve the quality of life for all ils residents. They aim lo relieve poverty, to advance education. provide yovlh serViS and support, encourage good mentsl health and signpost to relevant bodies They promote the preservation and protection of health for its residents without distinction of gender, sexual orientation, disabililylabilily, race. political, reluious or other opinion. structure, Governance and Management Governance Mayfield Village Community Association is a charitable company limited by guar8rilee. These financial slalements reflect 115 charitable activities for the 12 month perio(J from 1st February 2023 10 31st January 2024. The Ch8rity has also successfully registered with the Charity Commission for Northern Ireland number NIC107665. The company was established under 8 Memorandum of Association which established the objects 8nd powers of the charitable company and is governed under ils Articles of Association. In the event of the company being wounrl up each member may be required to contribute an amount not exceeding £1. The Charity is controlled by a committee. The committee meet on a bimonthly basis and make all deosions regaiding the day-lo-clay management of the charity. New members of the Committee meet with all members of the Committee znd are supplied w&th all key documentstion. Under the requirements of the Memorandum and the Articles ol Association, the Trustees are elected lo serve until the next Annual General Meeting al which they may, if willing lo act, be reappointed. If not reappointed. they shall retain offie until the meetin9 appoints someone in their place. or il il does not do so, until the end of the meeting. New Iruslees may be appointed rf recommended by the trustees or proposed by a member qualitying lo vole at the annual general meeting. Currently the Association is gtsverned by the committee members who are elected annually The A550cialion has no paid staff , though the local management committee Set up by the developer does employ a part lime Community development officer . who works alongside the committee Committee Meetings continue to tske place were possible bi monthly in the Mayfield Village Hall AGM was held on 3Fd December 2023 Review of Activities, Achievements and Performance Events We hosted the following Classes throughout the period Irish Dancing 8ox fil 3 weekly educational support and transfer preparation sessions Bab
Mayfield Village Community Association TRUSTEES, ANNUAL REPORT for the financial year ended 31 January 2024 Baby Massag Myp31 (Mayfpld youth positive activity Leaders) 3 weekly sessions funded youth project by National Lottery Youth Drop in over 3 sessions from age 7 10 22 weekly with 120 members registered lo allend. Youth and community trip and to Charity match in hollour of a yLhJth member who had passed away. Hosted a Summer Scheme And Community Sunday fun days in our local communal space that was very well attended and supported. Women's group. weekly Community art classes Menopause information and support sessions Mental health and mindfulness sessions We held Easter and Halloween Community events., Christmas drop in for all residents and service users. Spanner in the Works Theatre Company Polling station Management Company meetings Paienl and toddler Group weekly Sound baths and Meditation sessions Toy collection and sale through the ANBC Project This list is not the events or meetings in lolalily but gives a good reflection of the core facilities and provisions Communication We communicate in a number of ways we have a notice board outside the hall, we have posters in the local shops we have a very active Facebook page and do a number of door dropped letters to inform of all the we have going on and for further information and 5ignposling Public Benefit Statement The public benefits that flow from Mayfield Village Community Association purpose are.' 1. An enhanced quality of life and sense of well-being Ihvough engagement wrth and participation in aclNlties and events that bring people of all ages together, leading lo improveinenls in physical and emotional well-being, quality of life and a more stable and cohesive community. 2. Projects to encourage youth participation 3. Increased opportunities to engage in new 8Ctivilies regardless of - gender, sexual orientation. disabililylability, race, political. religious or other opinion., provision and use ol local facilities for the social welfare, education, recrealiDn and18isure lime for the wider community. 4. Partnership working with communitylvoluntary groups and organisalions that also use the facilities, resLs11ing in a more efficient and quality service delivery, an improved qualily of life and raised awareness of the needs of the wider community. 5. The beneficiaries are the general public of all ages and locally-based community and voluntary organisations. No private benefit arises from these purposes. Flnancial Review The results for the financial year are sel out on page and additional notes are provided showing income and expenditure in greater detail. The ¢ompany's principal source ol funding are grants along with voluntsry donations. Results and Dividends Al the end of the financial year the charity has assets of £17,127 12023 - £17,793) and liabilities of £14,254 {2023 £14,254). The nel assets of the charity have decreased by £16661. Plans for future periods To secure future funding lo continue resourcing the Association.end community provision
Mayfield Village Community Association TRUSTEES. ANNUAL REPORT for the financial year ended 31 January 2024 Trustees The trustees who seNed throughout the financial year, except as noted. were as follows.. Emma Cassidy Roisin Mooney Declan Burns Helen Callaghan (Resigned 16 May 20231 Clare Saunders (Appointed 18 March 20231 In occordance with the Conslilulion, the Iruslees retire by rolalion and, being eligible, offer themselves for re*leclion. Compliance with Sector-wide Legislation and Standards The charity engages pro-actively with legislation, standards and codes which are developed for the sector. mayfr.eld Village Community Association subscribes to and is compliant with the following.. The Companies Acl 2006 The Charities SORP {FRS 102) Risk Management The trustees have assessed the major risks lo which the charity is exposed. and in operation and finances ol the Fund are satisfied that systems are in pla to miligale any exposure lo those risks. Rrsks are considered on an annual basis. Reserves Policy The company's policy is to maintsin a level of unrestricted funds excluding fixed assets Ilhe free reserves) at approximately a level sufficient lo meet the average charitable expenditure and running costs for a period of approximately 6 months. Funds held as custodian trustee on behalf of others There are no funds held as cijslodian Iruslee on behalf of other3. Approved by the Board of Trustees on 22 October 2024 and slgned on Its behalf by: Clare Saunders Trustee
Mayfield Village Community Association STATEMENT OF TRUSTEES, RESPONSIBILITIES for the financial year ended 31 January 2024 The trustees. who are also directors of Mayfield Village Community Association for the purposes of company law. are responsibEe for preparing the financial statements in accordance with applicable law and regulations. Company law requires the trustees as the directors to prepare financial statements for each finani>81 year. Under that law the Iruslees have elected to prepare the financial slalements In accordance with United Kingdom Generally Accepted Accounting Pr8clice (United Kingdom Accounting Slandar(Js and applicable lawl including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland Section IA (Small Enliliesl. Under company law the Iruslees must not approve the financial statements unless they are Satisfied that they give a Ifue and fair view of the slate of affairs of the company and ol the profft or loss of the company for that period. In preparing these financial statements, the Iruslees are required lo.. select suitable accounting policies and apply them Consistently", make judgements and estimates that are reasonable and prudent., slate whether the financial statements have been ppared in accordance with the relevant financial reporting framework, identify those standards, and note the effect and the reasons for any material departure from those standards,. and prepare the financial statements on the going concern basis unless il Is inappropriate lo presume that the charity will continue in oper31ion. The trustees confirm that they have complied with the above requirements in preparing the financial statements. The trustees are responsible for keeping adequate accounting. records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy al any lirne the financial position of the Gharily and anable them lo ensure that the financial slalemenls comply with. They are also responsible for safeguarding the assets ol the charity and hence for taking reasonable steps for the prevention and detection of fiaud and other irregularities. Approved by the Board ofTrustees on 22 October 2024 and slgned on its behalf by: Clare Saunders Trustse