Company Number: N1663825 CharAty Number: NIC107639 Leafair Community Association Ltd (A company limited by guarantee) FlnanclAI statements for the year ended 31 March 2023
Leafair Community Association Ltd (A company limited by guarantee) Contents Page Information Directors Report Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the accounts 9-15
Leafair Community Association Ltd (A company limited by guarantee) InformatiOD Directors Yvonne Graham Liam Griffin Louis Mcclenaghan Julie McDonald Gerry Mcmonagle Company No: N1663825 Charlty No: NI 107639 Auditors McGroarty Mccafferty & Company Ltd Accountants & Tax Consultants 2 Carlisle Terrace Derry BT48 6JX Reglstered Office 60a Leafair Park Derry BT48 8JT Bankers AIB (NI) Meadowbank Strand Road Derry BT48 7TN Page I
Leafair Community Association Ltd (A company limited by guarantee) Report to the Dircctors for the year ended 31 March 2023 The directors present their report and the financial statements for the year ended 31 March 2023. The directors of Leafair Community Association Ltd for the purpos¢s of company law and who served during the year and up to tlie date of this report are as follows: Yvonne Graham Liam Griffin Louis McCl¢naghan Julie McDonald Gerry Mcmonagle Our Aims and Objectivos Pur oses and Aims Leafair Community Association Ltd (LCA Ltd), previously known as Leafair Community Association is a voluntary and charitable organisation based within the Ballyarnett DEA, It was set up with the core aim of enabling local people who have been excluded from life chances to live fuller lives and participate in their community. LCA Ltd operates from tlieir community ownedlmanaged Community centre commonly referred to as 'Skeoge House,, whicli encompasses a reccption are office space, a communllvtraining room, an arts and cultural hub and a coinmunal kitchen. Core activitieslservices at Skeoge House include a Senior Citizens Luncheon Club, trainineducation programmes for adults, trainee employment opportunities, a men's health programme, the Personal Youth Development Programme, youth projects in partnership with the Education Authority and general community development activities which involve environmental improvement projects, community allotments, summer festival, Cliristmas Winter Wonderland and a rangc of sociallrecreational activities throughout the year. LCA Ltd also facilitates public meetings to address communily issues as they arise. actively liaise, work with or support a range of agencies on a weekly basis and these include Skeoge House Women's Group, Alcohol Anonymous aftercare project, On the Streets Youtli Initiative who utilise the premises to provide youth diversionary activities for teenagers in the area and th¢ North West Regional College who utilise 'Skeoge House, as ali outreacli centre for local and accessible further education programmes. LCA Ltd also manages several social economy projects such as the Leafair 3G Pitches, Leafair Green Gym, Skeoge Community Transport and Leafair Men's Workshop. The Focus of our Work The main purpose of LCA Ltd 15 to have a more educated and qualified population, a reduction in povety on people lives and to prevent poverty on people living in the Outer North Area resulting in improved health and well-being. Financial Review al Fundin Sources The key funders of LCA Ltd include Derry City and Strabane District Council, Department for Communities, Garfield Weston, The Joseph Rowntree Charitable Trust, The National Lottery Community Fund, Nothern Ireland Housing Ex¢¢utiv¢, Education Autliority, Tudor Trust and St Stephens Green Trust. Future Fundin It is expected that Department for Communities and the Big Lottery Community Fund will provide core funding for the foreseeable future. Page 2
.Structure, Governance and Management Govemin Document Leafair Community Association was established in 1994 as a community led organisation. The association was Incorporated to a limited company by guarantee on 20 August 2019. The company was granted charitable status on 12 October 2020. The charitable company was established under Memorandum & Articles of Association wliich outlined the area of benefit and the objects of the charitabl¢ organisation. Recruitment and A in ment of the Board of Dir ors The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as meinbers of the Board. Under the requirements of tlie Memorandum and Articles of Association, one third of the members of the Board must stand for re-election at the Annual General Meeting. All Ineinbers of Board give tlieir time voluntarily and receive no benefits from the charity. Memb Iiiduction and Trainin The Board members are already familiar with the work of LCA Ltd and Board members are encouraged to participate in relevant a¢tivities. All Board members hav¢ been required to attend governance training. Obli ations of the B rd Tlie main obligation of tlie Board are to develop and oversee the implementation of policy and to ensure tliat structures and inana8em¢nt coinplies with legal r¢quirements and good governance pra¢ti¢¢. anisational Struct re The organisation structure consists of 5 directors and 15 employees, which include a general manager and adixinistalion staff. Risk Mana emcnt The directors liave assessed tlie Inajor risks to which the company is exposed, in particular those related to the operations and finances of the company, and are satisfied that systems are in place to mitigate the exposure to the major risks. Responsibilitie5 of tho Board of Directors In addition to the responsibilities outlined above the Board will prepare financial statements for each financial year wliich give a fair and true vi¢w of the state of affairs of the cliaritable company as at the balance sheet date and of its incoming resources and application of resourees, including income and expenditure for the financial year. In preparing those financial statements, the Board should follow best practice and: select suitable accounting policies and apply them consistently. observe tlie methods and principles in the Cliarities SORP 2019 (FRS102). make judgements and estimates that are reasonable and prudent. and prepare financial statements on the going coiiccrn basis unless it is not appropriate to assume that the company will continue on that basis. Page 3
state whether applicable UK Accounting Standards have been folloived, subject to any material departures disclosed and explained in the financial statements. the Board, who are directors for the purpose of company law and members for the purpose of charity law, who served during the year and up to tlie date of this report are set out on pag¢ l. Th¢ directors are responsible for maintaining proper accounting records which disclose with reasonable a¢curacy at any tim¢ the financial position of the charity and enables them to ensure that the financial statem¢nts comply with the Companies Act 2006. The directors are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities, Small company provisions This report is prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies, The financial statements were approved and autliorised for issue by the Board of Directors on 12 September 2023 and signed on its belialf by; Dlrec ector Page 4
Leafair Community Association Ltd (A company limited by guarantee) Indcpendent examiner's report on the unaudited financial statements lo the directors of Leafair Community Association Ltd W¢ report on the accounts of the company for the year ended 31 March 2023, which are set out on pages 6 to 15. Respective responsibilities ofcharity dlrectors and examiner. As the charity directors you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied ourselves that the charity is not subject to audit under company law, and is eligible for independent examination, it is our responsibility to; examine tlie accounts under section 65 of tlie Charities Act 2008; follow tlie procedures laid down in the general directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act 2008. state wlietlier particular matters have come to our attention. Basis of independent oxamlner's report We have examined your charity accounts as required under section 65 of the Charities Act and our examination was carried out in accordance with the general directions given by the Charity Commission for Northern Irelaiid under Section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included a consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as cliarity directors concerning any such inatters. Our rol¢ is to slate whether any material matters have come to our att¢ntion giving us cause to believe: that accounting records were not kept in accordance with section 63 of the Charities Act. that the accounts do not accord with those accounting records; tliat the accounts do not comply with the accounting requireinents of the Charities Act; tliat there is further inforniation needed for proper undersianding of the accounts to be reached. Independent examiner's statement We can confirm tliat we are qualified to undertake the examination as w¢ are registered members of Chartered Accouiitaiits Irelaiid which is one of the listed bodies, We liave completed our examination and have no concerns in respect of the matters listed above and, in connectioii with tlie following directions of the Charity Coinmission for Northern Ireland, we have found no matters Ihat require drawing to your attention. mpan Accountants & Tax Consultants 2 Carlisle Terrace Derry BT48 6JX Date: 12 September 2023 Page 5
Leafair Community Association Ltd (A company limited by guarantee) Statement of Financial Activities for th¢ year ended 31 March 2023 Unrestricted Funds Restricted Funds 2023 2022 Income and Expendlture Notes Incomlng Resour¢es Income from resources and generating funds: Income resources from charitable activities 45.575 453,061 498,636 497,661 Total Ineomlng Resources 45,575 453,061 498,636 497,661 Resources Expended Management & administration Governance costs 64.680 1,987 467,628 1.000 532,308 2.987 497,587 3.031 TotRI Resources Expended 66,667 468,628 535,295 500,618 Net Incomlng l (OutgolDg) Resources (21.092) (15,567) (36,659) (2,956) Balances brought forward 87,735 81,943 169.678 172,634 66,643 66,376 133,019 169,678 Balance from Association relating to building Balances carried forward 31 March 2023 27,876 27,876 12. 66,643 94,253 160,896 169.678 The above amounts relate to continuing operations of the company. The company has no reCOlsed gains and losses other than those included in the results above and therefore no separate statement of total reCOlSed gains and losses has been presented. There is no difference between the net incoming resources for the year stated above and their hi5tori¢al cost equivalents. Page 6
Leafair Community Association Ltd (A company limited by guarantee) Balance sheet 9$ at 31 March 2023 2023 2022 Notes Fixed assets Tangible assets 205,688 83,886 Current asscts Debtors Casli at bank and in hand 13,009 215,857 28,388 138,127 228,866 166,515 Curront Ilabllltlcs Bank loans and overdrafts Deferred incoine Accruals and otlier creditor5 955 158,231 6,527 426 74,429 5,868 10. 165.713 80,723 Net current assets 63,153 85.792 Total assets less current liabilitics 268,841 169,678 Long-temi liabilities 11. (107,945) 160,896 Nct assets 169,678 Reserves Unrestricted Restricted 12. 66,643 94,253 87,735 81,943 160,896 169,678 The Balance Slieet continues on the following page. Page 7
Leafair Community Association Ltd (A company limited by guarantee) Balance Sheet (continued) In approving these financial statements as directors of the company we hereby confirni: Th¢5¢ accounts havc been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and tlie Charities SORP 2019 {FRS 102). The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small coinpanics. Th¢ Inembers have not required the company to obtain an audit in accordance with section 476 of the Companies A¢t 2006. Tlie directors acknowledge tlieir responsibilities for complying witli the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts. Tlie fiiianciAI statements were approved and authorised for issue by the board on 12 September 2023 and signed on its behalf by: Dffirector Director Date . 12 Septcmbcr 2023 Date . 12 September 2023 Reglstration number: N1663825 Page 8
Leafair Community Association Ltd (A company limited by guarantee) Notes to the accounts ror the year ended 31 March 2023 General Informatlon The charity is a private limited company by guarantee, registered in Northern Ireland and a registered cliarity in Northern Ireland. The address of the registered olTice is 60a Leafair Park, Derry, B T48 8JT. 1.1. Accounting convention The significant accounting policies applied in the preparation of these flnancial statements are set out below. Tliese policies hav¢ been con5i5tently applied to all years presented unless otherwise stated. Tlie charity constitute5 a public benefit entity as defined by FRSI 02. Tlie financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act (Northern Ireland) 2008 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland publislied in October 2019 (SORP 2019) and the Companies Act 2006. The financial statements are prepared on a going concern basis urtder the historical cost convention, modified to included certain items at fair value. The financial statements are presented in sterling whicli is the functional currency of tlie charity. 1.2. Incomfing resources All incoming resourc¢s are inGluded in th¢ statement of financial activities when the charity is ¢ntitled to th¢ incoin¢ and the amount Can be quantified with re&sonable accuracy. The following specifi¢ policies are applied io particular categories of income: Voluntary income is rec¢ived by way of grants, donations and gifts and is included in full in the statement of financial activities wlien receivable. Grants where entitlement is not conditional on the delivery of a specific perforniance by the charity, are recognised wl)en the charity becomes unconditionally entitled to tlie grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included. Gifts donated for resale are included as incoming resources within activities for generating funds when tliey are sold. 1.3. Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Cliaritable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its bencficiaries. It includes both costs that can be allocated directly to su¢h activities and thos¢ ¢osts of an indirect nature n¢cessary to support th¢m. Page 9
Leafair Community Association Ltd (A company Iimited by guarantee) Notes to the accounts for the year ended 31 March 2023 1.4. Fund accounting Unrestricted funds are available for use at the discretion of the directors in furtherance of tlie general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for purposes. The cost of raising and administering sucli funds are charged against tlie specific fund. 1.5. Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the Cost or valuation less residual value of each asset over its expected useful life, as follows: Land and buildings Fixtures, fittings & equipment Motor vehicles 2% Straight Line I 00/0 Straight Line 250/0 Straight Line 1.6. Cash at bAnk Cash at bank and cash equivalents are stated at Cost at the financial year end. 1.7. Capital grants Capital grants are received in respect of purchase of fixed assets a portion of which is released to the statement of financial activities in the year of receipt. 1.8. Debtorn & creditors D¢btors and ¢reditors witli no stated interest rate and receivable or payable within one year are recorded at traiisaction price. Any losses arising from impaim)ent are recognised in expcnditure. 1.9. Penslon costs Tlic pension costs charged in the financial statements represent th¢ contributions payable by the charity during the year. 1.10. Going coneern The financial statements have been prepared on a going concern basis as the directors believe that no material uncertainties exist. The directors liave considered the level of funds held and the expected level of income and expenditure for 12 months from autliorising these financial statements. The budgeted incoine and expenditure are sufficient with the level of reserves for the charity to be able to continue as a going ¢onc¢rn. Page 10
Leafair Community Association Ltd (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 Incomc 2023 2022 Restricted Income Department for Communities SCRA - Youth Programme Big Lottery- Awards for All Sperriii Culiural Association Garfield Weston The Joseph Rowntree Charitable Trust Nl Flousing Executive Dept of Foreign Affairs Rukba Care Project Tudor Trust Derry City Strabane District Council Education Authority The National Lottery - Cominuiiity Fund St Stcpliens Green Trust Co-operation Ireland One community project Halifax Education Authority Ulster Community Fund Worksliop & Bus hire income Contributions to Overheads 130,042 16,760 404 119,231 15,574 8,986 4,242 17,810 50,277 17,282 9,570 17,645 56,199 29,497 8,078 5,329 24,351 14,035 13,321 88,584 18,022 600 1,475 3,750 16,993 22,870 13,025 108,383 12,486 3,492 4,885 1,770 11,000 11,219 1,000 24,969 453,061 450,095 Unrestricted Ineomo Donations and project income 45,575 47,566 45,575 47,566 Total Income 498,636 497,661 (i) Restricted Funds Funds received wliich are earmarked by tlie Funder for specific purposes. Such purposes are within the overall aims of th¢ organisation. (li) Unrestricted Funds Funds which are expendable at the discretion of the company in furtherance of the aims of the charity. In addition funds may be held in order lo finance capital investment and working capital. Page 11
Leafair Community Association Ltd (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 Resources Expended Unrestricted Funds Restricted Funds Total 2023 Total 2022 Management & Admlnlstration Wages & Salaries Pension Costs Staff training Programme costs Unifonns Repairs, maintenance & cleaning Rent & water rates Insurance Light & heat Printing? Postage & stationery Computer costs Telephone & internet Travel & transport Bank & interest charges General & subscription expenses Depreciation Amortisation of capital ant 277,308 11,849 5,830 103,707 277,308 11,849 5,830 144,147 251,512 11,383 3,170 121,034 410 21,380 20,498 6,054 5,941 7,849 3,270 5,914 11,275 1.212 579 26.106 40,440 8,800 182 1,249 3,228 1,410 119 7,200 13,847 2,925 4,567 1,907 1,375 4,840 10,331 146 882 23,689 (2.775) 16,000 14,029 4,174 7,795 3,317 1,494 4,840 17.347 1,453 1,654 23,846 (2,775) 7,016 1,307 772 157 64.680 467.628 532.308 497,587 Governance Costs Unrestrlcted Funds Restrlcted Funds Total 2023 Total 2022 Accountancy fees 1.987 1,000 2,987 3.031 Net (outgoing)I Incoming resouree$ for the yeAr 2023 2022 Net (outgoing)/ incoming resources is stated after charging: Depreciation and other amounts written off tangible fixed assets Accountancy fees 23,846 2,987 26,106 3,031 Page 12
Leafair Community Association Ltd (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 Taxation As a charity, Lcafair Community Association Ltd is exempt from t&x on income and gains falling witliin section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that tliese are applied to its chargeable objects. Staff costs The aggregate payroll costs incurred during the year were: 2023 2022 Wages and salaries Pension costs 277,308 11,849 251,512 11,383 289,157 262,895 The number of employees who eamed more than £60,000 during the year was nil. Number of employees The average monthly numbers of persons employed by the company during the year, amounted to: 2023 Number 2022 Number Administrative staff 15 17 Page 13
Leafair Community Association Ltd (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 Tangible asscts Land and bulldlngs freehold Motor Fixture5, fittings vehlcle$ & ¢quipment Total Cost At l April 2022 Additions Froin Association 73,199 143,607 7,049 216,806 7,049 166,359 166,359 At 31 Marcli 2023 166,359 73,199 150,656 390,214 Depreciation At l April 2022 From Association Charge for tlie year 55,204 77,714 132,918 27,762 23,846 27,762 3.327 5,999 14,520 At 31 Marcli 2023 31,089 61,203 92,234 184,526 Net book values At 31 Marcli 2023 135,270 11,996 58,422 205,688 At 31 Marcli 2022 17,995 65,891 83.886 Debtors 2023 2022 Trade debtors 13,009 28,388 10. Credltors: amounts falling due within one year 2023 2022 Bank loans and overdraft Deferred income Accruals 955 158,231 6,527 426 74,429 5,868 165,713 80,723 Page 14
Leafair Community Association Ltd (A company limited by guarantee) Notes to the accounts for the year ended 31 March 2023 11. Capltal Grants 2023 2,022 At l April 2022 - From Association Less: Capital Grants Amortised 110,720 (2,775) At 31 March 2023 107,945 12. Movements In Funds At l April Incomlng Outgoing Funds from 2022 resources resources Assoclation At 31 March 2023 Restrleted funds: Total restricted funds Unrestricted funds: Total unrestricted funds 81,943 453,061 (468,628) 27,876 94,253 87,735 45,575 (66,667) 66,643 Total funds 169.678 498,636 535,295 27,876 160,896 Purposes of Restrlcted Funds Restricted grants awarded to thc charity is provided to cover the core objects as explained in directors report. 13. Related Party TraDSaCtlons There were no related paty transactions in th¢ period under review. 14. Limited by Guarantee The company is limited by guarantee and does not have a share capital. Every member of the company undertakes to contribute such amount &s may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member. or within one year after he or she ceases to be a member. IS. Controlllng party The ultimate control of the company rests with the board of directors. 16. Post Balance Sheet eventy No SIlfiCant events have taken place since the year end that would Tesult in adjustments to 2023 financial inforniation or inclusion of a note thereto. Page 15