Treasurer’s Report – Year Ended 31 July 2023
Fortwilliam Musical Society www.fortwilliammusicalsociety.co.uk
Member of Association of Irish Musical Societies (AIMS)
I am pleased to set out my draft financial report for Fortwilliam Musical Society for the year ended 31 July 2023.
The draft accounts are attached with the 2022 comparable figures. You will note a different presentational format to previous years - the accounts will require filing with Charity Commission this year and therefore they will be in the public domain, hence, the breakdown of income and expenditure is included within separate schedules (these will not be in the public domain).
Income and Expenditure
The society achieved a modest surplus of £852. This figure will likely improve as we still have a number of events, such as Dalfest, organised up until the 31 July 2023.
Members will note that the key income stream remains concerts & gigs with £14,390 income – this amount includes c£8,800 due from Theatre at the Mill for Oklahoma. Other big earners include the “Christmas by Candlelight” series at Ulster Folk & Transport museum.
The society was successful this year in receiving grant funding from Belfast City Council to put on our “Cowboys & Princesses” event at the Waterworks.
Membership fees for the year remained healthy at £2,902. Your weekly £2 to help cover the hall also raised a further £461.
The Youth Society continued to be a key part of our income stream with c£4,000 income received, albeit, the cost for fleeces of should be offset from this figure. The youth Tutor cost £1,836. The youth show generated ticket receipts of £1,450 and it would be a fair comment to state that the £1,165 from “Sleighbells at Stormont” was mostly from the youth parents.
The largest outgoing this year continued to be in respect of putting on our shows. You will note the comparative figure to 2022 of £34,090 – members are reminded that in the prior period that the Society put of two shows, Calamity Jane and Sweet Charity, both included a live band.
Reserves and Cash Summary
Whilst the current cash position has reduced year on year from £29,561 to £22,957 it is noted that £8,875 income remains outstanding and £1,385 remains owing. There will be some further income due from some planned events up until the financial year end.
The Committee have also decided, that in order to ensure long term viability for the Society, to implement a reserves policy that seeks to ringfence £30,000. It is the intention that the society maintain this level of reserves at each year end.
In summary, whilst a modest surplus was achieved, the landscape remains challenging. We are all aware of the impact that the current economic climate has on disposable income and we have seen this squeeze impact ticket sales at some performances. Whilst not guaranteed, it is therefore vital that events such as those at the Folk museum, Waterworks, Dalfest etc. continue in order to supplement our income. Your support and dedication at these events throughout the year is much appreciated.
Kind regards
Patrick Dewar Hon. Treasurer 21 June 2023
Fortwilliam Musical Society
Year Ended 31 July 2023 Income and Expenditure Account
| Income Membership & show fees Youth fees (incl fleeces) Concerts & Gigs Other Income Raffles and Programmes Total Income Expenditure Bank fees Shows and Events Ekenhead donation Musical Director Youth Tutor Insurance Misc exp Total Expenditure |
2023 2022 £ £ 2,902 1,925 3,990 4,290 16,974 23,852 1,248 70 919 648 26,034 30,785 (15) - (14,390) (34,090) (2,000) (2,098) (4,481) (3,867) (1,836) (1,713) (466) (466) (1,994) (2,559) (25,181) (44,792) 852 (14,007) |
|---|---|
Fortwilliam Musical Society
Year Ended 31 July 2023 Cash & Reserves Summary
| Cash in bank and in hand TATM - Oklahoma Sponsorship - Colin Graham Net Assets Mics owing OK scenery Net Liabilities Total Assets less liabilities Opening Reserves Surplus/(Deficit) for the year Closing Reserves Restricted reserves Unrestricted reserves Total reserves |
2023 £ 22,924 8,800 75 |
|---|---|
| 31,799 |
|
| 597 788 |
|
| 1,385 |
|
| 30,414 | |
| 29,561 852 |
|
| 30,414 | |
| 30,000 414 |
|
| 30,414 |
Fortwilliam Musical Society
Year Ended 31 July 2023 Schedules
| Other Income Oklahoma Christmas event - folk Museum BCC Grant (Coyboys & Princesses) Wizard of Oz Sleigh Bells at Stormont Songs from the movies Newry Fleagh Groomsport Church Rock the Jailhouse |
8,800 2,000 1,552 1,450 1,165 787 700 500 20 16,974 461 305 200 168 50 25 20 18 1,248 3,025 - 625 - 250 - 180 - 160 - 100 - 80 - 60 - 4,480 - |
Shows and Events Sweet Charity Sweet Charity printing Oklahoma rights Oklahoma Sound Oklahoma Kerry (£80 props) Oklahoma Cheryl Oklahoma staging Oklahoma - Media Design Oklahoma - Seamus meeting Oklahoma - John expenses Oklahoma - Roseann Oklahoma printing (Hilary) |
185 - 200 - 4,756 - 400 - 3,080 - 1,095 - 850 - 445 - 21 - 60 - 31 - 200 - |
|---|---|---|---|
| Other income | Oklahoma expenses (Hilary | 354 - |
|
| Weekly rental monies Oklahoma - Sponsorship Sound rental - HMS Caroline Sweet Charity Danske goodwill gesture Friends DVD surplus Amazon Musical Director Paul Mark Darren Day - Bangor Bangor Hire Chaperones Aoibheann MD Gaol - drummer Gareth MD |
Oklahoma printing (Hilary) 30 - Oklahoma - ads (Char) 46 - Oklahoma set 788 - WoZ rights (Hilary) 693 - WoZ props / costumes (Hilary 278 - C&P - Hat (Kerry) 13 - C&P - Margaret - seamstress 71 - C&P - costumes (Hilary) 105 - C&P - Seamus amp 649 - Gaol - ads (Char) 40 - 14,390 - Miscellaneous Prizes/T&C/Misc (Hilary) 592 - Signature Works 348 - Raffle prizes / coffee (Hilary) 24 - FMS Domain 24 - Domain / Raffle prizes / coffee (Hil 186 - Kids Tshirts 130 - Zozo breakfast 68 - Youth Action 20 - Stamps 5 - Mics 597 - 1,993 - |
30 - 46 - 788 - 693 - 278 - 13 - 71 - 105 - 649 - 40 - |
|
| 14,390 - |
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| 1,993 - |
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