## **Treasurer’s Report – Year Ended 31 July 2023**
Fortwilliam Musical Society www.fortwilliammusicalsociety.co.uk
Member of Association of Irish Musical Societies (AIMS)
I am pleased to set out my draft financial report for Fortwilliam Musical Society for the year ended 31 July 2023.
The draft accounts are attached with the 2022 comparable figures. You will note a different presentational format to previous years - the accounts will require filing with Charity Commission this year and therefore they will be in the public domain, hence, the breakdown of income and expenditure is included within separate schedules (these will not be in the public domain).
## **Income and Expenditure**
The society achieved a modest surplus of £852. This figure will likely improve as we still have a number of events, such as Dalfest, organised up until the 31 July 2023.
Members will note that the key income stream remains concerts & gigs with £14,390 income – this amount includes c£8,800 due from Theatre at the Mill for Oklahoma. Other big earners include the “Christmas by Candlelight” series at Ulster Folk & Transport museum.
The society was successful this year in receiving grant funding from Belfast City Council to put on our “Cowboys & Princesses” event at the Waterworks.
Membership fees for the year remained healthy at £2,902. Your weekly £2 to help cover the hall also raised a further £461.
The Youth Society continued to be a key part of our income stream with c£4,000 income received, albeit, the cost for fleeces of should be offset from this figure. The youth Tutor cost £1,836. The youth show generated ticket receipts of £1,450 and it would be a fair comment to state that the £1,165 from “Sleighbells at Stormont” was mostly from the youth parents.
The largest outgoing this year continued to be in respect of putting on our shows. You will note the comparative figure to 2022 of £34,090 – members are reminded that in the prior period that the Society put of two shows, Calamity Jane and Sweet Charity, both included a live band.
## **Reserves and Cash Summary**
Whilst the current cash position has reduced year on year from £29,561 to £22,957 it is noted that £8,875 income remains outstanding and £1,385 remains owing. There will be some further income due from some planned events up until the financial year end.
The Committee have also decided, that in order to ensure long term viability for the Society, to implement a reserves policy that seeks to ringfence £30,000. It is the intention that the society maintain this level of reserves at each year end.
In summary, whilst a modest surplus was achieved, the landscape remains challenging. We are all aware of the impact that the current economic climate has on disposable income and we have seen this squeeze impact ticket sales at some performances. Whilst not guaranteed, it is therefore vital that events such as those at the Folk museum, Waterworks, Dalfest etc. continue in order to supplement our income. Your support and dedication at these events throughout the year is much appreciated.
Kind regards
Patrick Dewar Hon. Treasurer 21 June 2023
## _**Fortwilliam Musical Society**_
## _**Year Ended 31 July 2023 Income and Expenditure Account**_
|**Income**
Membership & show fees
Youth fees (incl fleeces)
Concerts & Gigs
Other Income
Raffles and Programmes
**_Total Income_**
**_Expenditure_**
Bank fees
Shows and Events
Ekenhead donation
Musical Director
Youth Tutor
Insurance
Misc exp
**_Total Expenditure_**|**_2023_**
**_2022_**
**_£_**
**_£_**
2,902
1,925
3,990
4,290
16,974
23,852
1,248
70
919
648
26,034
30,785
(15)
-
(14,390)
(34,090)
(2,000)
(2,098)
(4,481)
(3,867)
(1,836)
(1,713)
(466)
(466)
(1,994)
(2,559)
(25,181)
(44,792)
852
(14,007)|
|---|---|
## _**Fortwilliam Musical Society**_
## _**Year Ended 31 July 2023 Cash & Reserves Summary**_
|Cash in bank and in hand
TATM - Oklahoma
Sponsorship - Colin Graham
**Net Assets**
Mics owing
OK scenery
**Net Liabilities**
**Total Assets less liabilities**
Opening Reserves
Surplus/(Deficit) for the year
Closing Reserves
Restricted reserves
Unrestricted reserves
Total reserves|**_2023_**
**_£_**
22,924
8,800
75
|
|---|---|
||**31,799**
|
||597
788|
||**1,385**
|
|||
||**30,414**|
||29,561
852|
||30,414|
||30,000
414|
||30,414|
## _**Fortwilliam Musical Society**_
## _**Year Ended 31 July 2023 Schedules**_
|**Other Income**
Oklahoma
Christmas event - folk Museum
BCC Grant (Coyboys & Princesses)
Wizard of Oz
Sleigh Bells at Stormont
Songs from the movies
Newry Fleagh
Groomsport Church
Rock the Jailhouse|8,800
2,000
1,552
1,450
1,165
787
700
500
20
**16,974**
461
305
200
168
50
25
20
18
**1,248**
3,025
-
625
-
250
-
180
-
160
-
100
-
80
-
60
-
**4,480**
**-**|**Shows and Events**
Sweet Charity
Sweet Charity printing
Oklahoma rights
Oklahoma Sound
Oklahoma Kerry (£80 props)
Oklahoma Cheryl
Oklahoma staging
Oklahoma - Media Design
Oklahoma - Seamus meeting
Oklahoma - John expenses
Oklahoma - Roseann
Oklahoma printing (Hilary)|185
-
200
-
4,756
-
400
-
3,080
-
1,095
-
850
-
445
-
21
-
60
-
31
-
200
-|
|---|---|---|---|
|**Other income**||Oklahoma expenses (Hilary|354
-|
|Weekly rental monies
Oklahoma - Sponsorship
Sound rental - HMS Caroline
Sweet Charity
Danske goodwill gesture
Friends
DVD surplus
Amazon
**Musical Director**
Paul
Mark
Darren Day - Bangor
Bangor Hire
Chaperones
Aoibheann MD
Gaol - drummer
Gareth MD||Oklahoma printing (Hilary)
30
-
Oklahoma - ads (Char)
46
-
Oklahoma set
788
-
WoZ rights (Hilary)
693
-
WoZ props / costumes (Hilary
278
-
C&P - Hat (Kerry)
13
-
C&P - Margaret - seamstress
71
-
C&P - costumes (Hilary)
105
-
C&P - Seamus amp
649
-
Gaol - ads (Char)
40
-
**14,390**
**-**
**Miscellaneous**
Prizes/T&C/Misc (Hilary)
592
-
Signature Works
348
-
Raffle prizes / coffee (Hilary)
24
-
FMS Domain
24
-
Domain / Raffle prizes / coffee (Hil
186
-
Kids Tshirts
130
-
Zozo breakfast
68
-
Youth Action
20
-
Stamps
5
-
Mics
597
-
**1,993**
**-**|30
-
46
-
788
-
693
-
278
-
13
-
71
-
105
-
649
-
40
-|
||||**14,390**
**-**|
|||||
||||**1,993**
**-**|
|||||