Financial Year September 2022 to June 2023 TRUSTEES REPORT. Donacloney Prlmary School Paront Teachers Association (Donacloney PSPTA) NIC 106944 Principle Addre88: Donacloney Primary School Baird Avenue Donaghcloney Craigavon Co. Armagh BT66 7LP Purposes of Charity. In summary: Donacloney PSPTA exists to further enrich the school life of the pupils at the school, aid in providing facilities within year groups and helping build morale throughout the school in general. Through the employment of fundraising strategles. careful managementldistribution of funds and arranging events the PTA achieve their objectives during the course of the school year. Supplementing the educational provision positively adds to the educational experience for both staff and pupils. The charfty trustees (4) Ilsted at the time of this report: Caroline Ogle, Elinor Hamill, Lynsey Strange, Laura Bond. Details of how the charity Ss constituted and it's governing document Donacloney Primary School Parent Teach8rs' Association is constituted of three committee members. Currently they are: Chair. Secretary: Treasurer.. Lynsey Strange Laura Bond Larissa Orr A copy of our governing document is attached as appendix 1. The appointment of any other trustee takes place automatically from within the member5 of the Committ when a trustee has left the PTA. The addition of any further trustees would be voted on by standard committee meeting practice. Summary of PTA'S Actions During the school year 2022123 we raised funds both alongside the school and independently within the school. Endeavours alongside the school include providing tealcoffee at the schools Harvest and Christmas services, tuck shop provision at the production of the school pantomime.
Tea and coffee facilities brought in £241.13 after costs of £18.26 for cups/spoons/milk etc. The tuck shop and raffle provisions at the pantomime took place over two nights and we raised £519.46 after costs of £240.69. Fundraising independently to the school took the fonn of two events plus two smaller fundraisers: An anagram quiz sheet brought in £143 after costs and a Lego challenge raised £149.50. We held an in-school Christmas Party. with snacks and DJ, bringing in £245.27 and our annual Family Fun Night in June raised £919.89 after costs of £649.60. In total our fundraising (after costs) resulted in £2218.25 during the school year or 2022123. As mentioned previousSy, we exist to add to and enrich the school and we were only to happy to donate within the school. Our donatlons during the year included: Paylng a portion of the P7 leavers hoodies. paying for the Ilghtlng assoclated wlth the school-run pantomime, providing snacks for the students during the pantomime and Dominos pizza for the wrap party. Ice-cream van arrived on sports day and each chlld got an ice-cream courtesy of the PTA. Also, each teacher had a fund from which they could purchase items for their class instead of dipping into their own pocket. This supplied end-of-term class parties or class decor etc. Our local communty held an event to celebrate the Coronation in the village and the PTA had a stand to help us advertise and market ourselves. Local children could make crowns and decorate biscuits. £219.81 Teachers Fund £225.00 P7 leavers hoodi8S £065.96 Coronation Day £240.00 Sports Day Ice Cream £600.00 Panto Lighting £107.75 Wrap party Our total donations, that we paid out, came to £1458.52 We also have to take into consideration a £7 theft from a pupll within the school. Funds in total: Funds out total: Funds balance..: 2218.25 14 £752.73 Maintaining a presence at school events, holding our own events and attending locally arranged events keeps the PTA in the publics eye. This results in people seeing we are active and working to help give back in positive ways. The highlight of the school year is the fun night in June that culminates a years worth of effort from student, staff, parent and PTA member alike. We also find the smaller activities are now 'expected' by parents. such as the provision of te&lcoffee at larger school assembly, yearly fireside quiz or the icecream on sports day.
Tntse SLment with Regard to the Commission Public Benefft Requirement Statutory Guldance: The PTA has attained positive partnerships with the school and wider community and continues to engage parental support (beneficiaries are their children within the school). Possible collaboralions with other official bodies within the Donaghcloney community would consolidate relationships and resources beyond the parental. Parents readily support our fundraising endeavours but active participalion in the PTA or at the events would be appreciated by the current members. Resources and activities which are not available through direct school funding, provided directly with funds raised by the PTA are in use by the children and staff of the primary school End of Year Financial Posltlon Review The figures in this report are consistent with those in the accounts document: Starting balance Sept 2022: Funds balance during school year. Finishing balance June 2023: 413.30 752.73 £1166.03 We are thankful that we no funds in deficit but that they are actually in surplus in readiness for supporting our school next year. Signed: ura Bond Secretary Date.. 27 June 2024
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PTA Accounts Septernbef 2022- August 2023 Petty Cash Starting Balance £413.30 20th Oct 22: _ £3.78 Harvest Milk 21st Oct 22: . £4.98 Harvest Milk arml coffee 21 st Oct 22: + £105.63 Harvest tea and coffee donations Oct balance ~ £510.17 Nov balan = £510.17 8th Dec 22: . £9.50 cups and spoons 8th Dec 22: _ £44.73 Christmas party Juice 12th Dec 22.. - £80 DJ Oggie christmas party 12th Dec 22: + £370 Christmas paty donation 16th Dec 22: + £153.76 Chrislmas assembly tea and coffee donations. Dec. balance = £899.70 27th Jan 23: + £149.50 Lego Challenge Jan balance = £1049.20 Feb balance = £1049.20 1st March 23: _ £3.46 Mrs Hamill teacher fund 1st Mard123'. _ £13.79 Mrs Wright teacher fund 2nd March 23: . £13.50 Mrs Paul teacher fvnd 3rd March 23., + £163 Anagram Quiz 3rd March 23.. - £20 Amazon voucher anagram quiz winner 6th March 23: _ £163 panto ligming donation 15th march 23: . £225 Donation towards P7 leavers hoodies 15th Maich 23: _ £10.30 Mrs Mccorry Teacher fvnd 23rd March 23: _ £108.36 panlo luckshop 27th March 23: _ £18.50 panlo tuckshop 281h March 23: _ £14.10 panlo interval cookies and juice 28th March 23: . £93.65 Dominoes pizza panto 29th March 23: _ £15.36 teacher fund P213 29th March 23: + £191 panto raffle 29th March 23: + £151.85 panto tuckshop 30th March23: _ £10 leacher fund Mis Mccorry 30th March 23: -£6.83 panto cups for interval 30th March 23: _ £7 thefi from school 30th March 23: . £8.45 teacher fund Mrs Hamill 301h March 23: _ £107 panto juice and raffle prizes
30th March23: + £191.30 Panto tuckshop 30th March 23: + £226 panto raffle March balance = £1134.05 19th April 23: _ £21.68 Mr Orr teacher fund April Balance = £1112.37 May balance = £1112.37 5th Jun 23: - £39.97 Mrs Mccorry Teacher Fund 19th Jun 23: _ £55.17 Fun night glitter tattooslfacepaints 22nd Jun 23: . £52.00 Fun night onionslsauceljuice 22nd Jun 23: _ £189.00 Fun night. inflatables. lisburn hot tublbounce fun 22nd Jun 23: _ £50 Fun night - donkey hire 22nd Jun 23: _ £90 Fun night- zorb football 22nd Jun 23: _ £65.96 coronalion day - biscuitslcrowns 22nd Jun23: _ £31.24 Fun night- cupslnapkinsltablecloths 23rd Jun 23: _ £170 Fun night- BBQ meat etc. 23rd Jun 23.. + £1519.49 Fun night BBQ and stalls 28th Jun 23: _ £29.80 Mrs Mccorry teacher fund 28th Jun 23: _ £437 panto lighting donation 28th Jun 23: _ £34.25 Mrs Vaughan Teacher fund 28th Jun 23: _ £19.25 Mrs Cousins Teacher fund 29Èh Jun 23: _ £240 I cream sports day 29th Jun 23: + £30 Fun night I cream van donation 29th Jun 23: + £20 donalion for juice (Lynsey Strange) June balance = £1178.22 1st July 23:_ £12.19 Makin Bacon thank you glft July balance 3 £1166.03 August balan= £1166.03 September Balance ¥ £1166.03
Independent examiner's report to: Charlty trustees of Donacloney Primary School Parent Teachers. Association I report on the accounts of the PTA for the year ended 30 June 2023, which are set out within the accounts document. Respectlve responsibllities of charlty trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to: Examine the accounts under sectlon 65 of the Charities Act Follow the procedures laid down in the general Directions given by the Commission under section 65{9)(b) of the Charities Act State whether particular matters have come to my attention. Basi8 of independent examlner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Direclions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounling records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: That accounting records were not kept in accordance with section 63 of the Charities Act That the accounts do not accord with those accounting records That the accounts do not comply with the accounting requirements of the Charities Act That there is further information needed for a proper understanding of the accounts to be reached.
pendent examlner's statement I have completed my examination and have no concems in respect of the matters {1) to (4} listed above and, in connection with followiNJ the Directions of the Charity Commission for Northern Ireland, I have found no matters thali require drawing to your attention. Name: (J Relevant professional qualification or body: s£11 Address: J A¢tlI£, &T6£ ?Le Date: 26-6- 2