INDEPENDENT EXAMINER'S REPORT Examinerfs report Cavehill Primary School Parent Teacher Association (PTA) Annual Accounts 2022/23 (01109122- 31108123) I have conducted an independent examination of the final accounts for the year ending 2022/23 for Cavehill Primary PTA. Cavehill Primary PTA use the school year for the monitoring period of their accounts. l examined the accounts and financial records including PTA Financial Report Year to 31 August 2023, Cavehill Primary School PTA- Treasurers 2022/23 Report for AGM, bank statements including bank analysis, cheque book with back up documentation, receipt and lodgement documentation including invoices and receipts. l obtained all the information I considered necessary to verify that the final accounts present an accurate picture of the activities and transactions undertaken through this account and of the financial position at the end of the year. I have not identified any concerns regarding these accounts. The last bank statement and three other sample statements were reconstructed and fully reconciled against PTA Accounts documentation, invoices and lodgements. The invoices aligned to the expenditure were all checked to ensure appropriate expenditure for the PTA, no issues arising. A sample of expenditure was checked. All necessary documentation was filed and stored and transactions easily traceable. The documentation and expenditure match the spend on the bank statement. Information checked included cheque number, date, amount, supplier, invoice date and supporting documentation (sample on spreadsheet attached). A sample of income was checked. All necessary documentation was filed and stored and transactions easily traceable. The documentation and income matched to the income on the bank statement (sample on spreadsheet attached}. There are no lodgement slips completed as lodgements are deposited in a quick lodgement chute and no receipt is received. The statements are checked to ensure that the lodgement has been processed. If possible when doing bulk lodgements, detail regarding what these transactions relate to should be included to allow easy reconciliation- total overall lodgements for year were checked against the full year bank statements to ensure accuracy. Grant funding 2023 was checked with assistance from PTA Financial Report,, the report was detailed and accurate and aided the audits of grants. Five grants were awarded £5,232 for Live Here Love Here Grant, £13,600 for AXA Grant, £1,800 for POWER Grant, £4,000 for Victoria Homes Grant and £1,000 for NIE Grant, There
remains a grant balance of £6,328.31 at 31/08123. All grant expenditure was used as awarded. The PTA Financial Report and Treasurers Report are thorough and detailed with all transactions meticulously recorded. Cavehill Treasurer and PTA should be commended for their stringent financial procedures and the following of guidelines. The grant funding this year had been phenomenal and has allowed PTA to greatly contribute to the school including the development of the wildlife garden and improvements to school grounds. The fund raising activities have ensured that PTA funds continue to help the pupils and staff of Cavehill Primary. It is particularly encouraging to see the funding of so many activities including movie nights, disco, breakfast and various treats. I certify that the accompanying final accounts present an accurate picture of the activities and transactions undertaken through this account and of the financial position at the end of the year 2022/23. Furthermore, I have not identified any significant concerns regarding these accounts which remain either unresolved or undeclared in the accounts themselves or this report; there are therefore no major or minor recommendations. Examiner's signature: Amanda Millard Date: 22/02/24 Name: (please print) Amanda Millard Status: Cavehill Primary School Board of Governors Member, Business Manager at Youth Justice Services and ATI qualified Contact telephone number: 07715363141 Email amyjmillard@gmail.com
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