INDEPENDENT EXAMINER'S REPORT
Examinerfs report
Cavehill Primary School Parent Teacher Association (PTA)
Annual Accounts 2022/23 (01109122- 31108123)
I have conducted an independent examination of the final accounts for the year
ending 2022/23 for Cavehill Primary PTA. Cavehill Primary PTA use the school year
for the monitoring period of their accounts.
l examined the accounts and financial records including PTA Financial Report Year to
31 August 2023, Cavehill Primary School PTA- Treasurers 2022/23 Report for AGM,
bank statements including bank analysis, cheque book with back up documentation,
receipt and lodgement documentation including invoices and receipts. l obtained all
the information I considered necessary to verify that the final accounts present an
accurate picture of the activities and transactions undertaken through this account
and of the financial position at the end of the year. I have not identified any
concerns regarding these accounts.
The last bank statement and three other sample statements were reconstructed and
fully reconciled against PTA Accounts documentation, invoices and lodgements. The
invoices aligned to the expenditure were all checked to ensure appropriate
expenditure for the PTA, no issues arising.
A sample of expenditure was checked. All necessary documentation was filed and
stored and transactions easily traceable. The documentation and expenditure match
the spend on the bank statement. Information checked included cheque number,
date, amount, supplier, invoice date and supporting documentation (sample on
spreadsheet attached).
A sample of income was checked. All necessary documentation was filed and stored
and transactions easily traceable. The documentation and income matched to the
income on the bank statement (sample on spreadsheet attached}. There are no
lodgement slips completed as lodgements are deposited in a quick lodgement chute
and no receipt is received. The statements are checked to ensure that the
lodgement has been processed. If possible when doing bulk lodgements, detail
regarding what these transactions relate to should be included to allow easy
reconciliation- total overall lodgements for year were checked against the full year
bank statements to ensure accuracy.
Grant funding 2023 was checked with assistance from PTA Financial Report,, the
report was detailed and accurate and aided the audits of grants. Five grants were
awarded £5,232 for Live Here Love Here Grant, £13,600 for AXA Grant, £1,800 for
POWER Grant, £4,000 for Victoria Homes Grant and £1,000 for NIE Grant, There

remains a grant balance of £6,328.31 at 31/08123. All grant expenditure was used as
awarded.
The PTA Financial Report and Treasurers Report are thorough and detailed with all
transactions meticulously recorded. Cavehill Treasurer and PTA should be
commended for their stringent financial procedures and the following of guidelines.
The grant funding this year had been phenomenal and has allowed PTA to greatly
contribute to the school including the development of the wildlife garden and
improvements to school grounds. The fund raising activities have ensured that PTA
funds continue to help the pupils and staff of Cavehill Primary. It is particularly
encouraging to see the funding of so many activities including movie nights, disco,
breakfast and various treats.
I certify that the accompanying final accounts present an accurate picture of the
activities and transactions undertaken through this account and of the financial
position at the end of the year 2022/23. Furthermore, I have not identified any
significant concerns regarding these accounts which remain either unresolved or
undeclared in the accounts themselves or this report; there are therefore no major
or minor recommendations.
Examiner's signature:
Amanda Millard
Date: 22/02/24
Name: (please print) Amanda Millard
Status: Cavehill Primary School Board of Governors Member, Business Manager at
Youth Justice Services and ATI qualified
Contact telephone number: 07715363141
Email
amyjmillard@gmail.com

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