The Rotary Club of Belfast Trust Fund Registered as a charity in Northern Ireland NIC105280 HMRC Registered number XN 30901 Principal address: c/o Europa Hotel, Great Victoria Street, Belfast
TRUSTEES REPORT
Trustees Derek Baxter David Boyd Brian Clements Rosemary Simpson
Governing document
The Trust Fund was set up and is administered by The Rotary Club of Belfast (“The Club”) under the terms of the Trust Deed dated 7 December 1998.
It is registered as a charity with the Northern Ireland Charity Commission.
Trustee recruitment and appointment
The Trustees are appointed by the members of The Rotary Club of Belfast in general meeting as provided for in the Deed of Trust.
Charitable purposes
The purpose of the charity is for the relief of the poor and needy and such other charitable purposes as the Club may decide in duly constituted meeting. The direct benefits which flow from this purpose include the provision of funds for other charitable and community organisations as well as individuals and encouraging volunteers to help alleviate poverty and improve conditions of education, health and well-being and family life of children, teenagers and adults in Northern Ireland and overseas which in turn promotes the development, education and experiences of young people.
Summary of the main activities
The Trust Fund manages funds raised for its purposes and oversees the application of funds for and implementation of any service projects which might be entered into in the furtherance of those purposes. The Fund is used to facilitate a wide array of different projects in the areas of vocational and community service, together with assisting fundraising for other charities, especially in overseas aid. Vocational and youth service projects include the provision of experienced volunteers in interview and goal setting practice, together with exchange programmes for the development of youth, and encouraging leadership. The fund contributes to international projects such as Shelterbox and to the Rotary Foundation charity projects through its Annual Programmes Fund and the End Polio Now programme which benefits from matching funding from the Bill and Miranda Gates Foundation. During the year the Trust Fund made donations totalling £24,446.
Policy on reserves
The Trust Fund holds endowment funds which have been provided to the charity in earlier years. Under the terms of the donation, the charity has elected to retain the assets and use the income to support its charitable activities. Balances in restricted funds are only held temporarily pending transfer to the beneficiaries concerned. The unrestricted fund balance represents income raised but not yet utilised in supporting charitable activities.
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The Rotary Club of Belfast Trust Fund
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30 June 2023
| 2023 Unrestricted Restricted £ £ INCOMING RESOURCES Incoming resources from generated funds Voluntary income 2,375 21,376 Grants and donations - - Investment income 65 Incoming resources from charitable activities - - Other incoming resources TOTAL INCOMING RESOURCES 2,440 21,376 RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 791 423 Charitable activities 550 - Governance costs - - Other resources expended - charitable donations Charitable donations 1,850 22,596 TOTAL RESOURCES EXPENDED 3,191 23,019 Net incoming(outgoing) resources for the year (751) (1,643) Total funds brought forward 27,980 11,366 Total funds carried forward 27,229 9,723 |
Total funds £ 23,751 - 65 - - 23,816 1,214 550 - 24,446 26,210 (2,394) 39,346 36,952 |
2022 Total funds £ 16,841 - 28 - - 16,869 777 750 - 13,567 15,094 1,775 37,571 39,346 |
|---|---|---|
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The Rotary Club of Belfast Trust Fund
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GENERAL CHARITY AND SERVICE FUND
for the year ended 30 June 2023
Balance Income Expenditure Reallocated Donations Balance
2022 inc gift aid funds made 30.6.23
£ £ £ £ £
Members donations inc gift aid (see note below) 1,285
Reallocated from general to meet $100 and $50 per member 2,088.00 a (3,373)
- - -
End Polio Now & Foundation Annual Programmes 1,285 2,088.00 (3,373)
Tree of Remembrance - -
- - - - - -
Sundry fundraisers
Donations inc gift aid 431 8,220 (11,900)
Tent for Lent 137 3,740 -
Shelterboxes and aquaboxes 568 11,960 - - (11,900) 628
-
Seeds of Hope 2,000 2,000 (4,000)
Xmas appeal - 750 250 b (1,000) -
Interact/Rotaract 492 - (423) 69
Environment - Alpha 1,950 1,950
TABU - Brian Byers 1,000 1,000
TABU donation 2020 625 625
Sundry 4,117 4,700 -423 250 (5,000) 3,644
Restricted Funds totals 4,685 17,945 (423) 2,338 (20,273) 4,273
b/f 3,554
Allocations Foundation to meet obligations (2,088) a
Alocated from fundraising (250) b
Income Charity draw net proceeds 1,203
Members donations online -
Interest received 65
Tax received re general funds
Spring into summer 920 (75)
Sundry donations - inc speakers (450)
Programme TABU - -
expenditure Mitchell House & Kids Out - (550)
Youth Leadership
Bank fees (36)
Donations Inner Wheel (200)
General Fund (Unrestricted) 3,554 2,188 (661) (2,338) (650) 2,093
Balance at 30 June 2023 8,239 20,134 (1,084) - (20,923) 6,366
4,685 Restricted Funds 4,273
3,554 Unrestricted Funds 2,093
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Note re Foundation Sustaining members. In addition to the direct contributions included above, additional contributions were made by 25 members who are Sustaining members contributing $100 directly to Foundation.
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The Rotary Club of Belfast Trust Fund
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FUND ACCOUNTS 2023
for the year ended 30 June 2023 £
GENERAL CHARITY AND SERVICE FUND - DONATIONS
Charitable Donations
Shelterboxes /Aquaboxes Donations 11,900
End Polio Now/Foundation Action Annual 3,373
Rcity Seeds of Hope 1,000
Mary Peters Trust Seeds of Hope 1,000
Peace Players NI Seeds of Hope 1,000
Harmony Community Trust Seeds of Hope 1,000
Salvation Army Xmas appeal 500
St Vincent de Paul Xmas appeal 500
20,273
Sundry donations Inner Wheel 200
Speakers: Mediation NI, Childrens Heartbeat Trust 450
Leukaemia & Lymphoma 20,923
2023 2022
£ £
COMBER DRUG AWARENESS FUND
Balance at start 2,471 3,471
Donations Harmony Community Trust - (500)
John Savage Bursary (500) (500)
Balance at end 1,971 2,471
CHARITY DRAW
Balance at start of year 870 1,260
Receivable from members 1,493 1,110
Prizes distributed (680) (765)
Transfer to Charity and Service Fund (1,203) (735)
Balance at end of year 480 870
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The Rotary Club of Belfast Trust Fund
| FUND ACCOUNTS for the year ended 30 June 2023 CHARITY BAG FUND Balance at start of year Donations received Donations given: Youth Action Dementia Ni NI Kidney research Fund Hannah McKimm Sexual abuse Leukaemia (Law Society) Zoe Rainey MPT Horn Of Africa Parkinsons UK Leukaemia and Lymphoma NI SOS Bus NI RI Conference USA Balance at end of year R G LYTTLE BEQUEST FUND Balance at start of year Interest received Allocated to unrestricted Balance at end of year (Principal £19,993) |
2023 £ 3,563 2,300 500 250 350 100 - - - - - - - 1,200 4,663 19,993 - - 19,993 |
2022 £ 3,339 3,324 - - - - 500 500 100 500 500 500 500 3,100 3,563 19,993 10 (10) 19,993 |
|---|---|---|
| MONTGOMERY BOWL Balance at start of year Donations receivable Donations made Balance at end of year |
Children in Flowers Hospital Total £ £ £ - 4,210 4,210 73 1,020 1,093 (73) (1,750) (1,823) - 3,480 3,480 |
2022 £ 3,032 1,215 (37) 4,210 |
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The Rotary Club of Belfast Trust Fund
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BALANCE SHEET 2023 2022
30 June 2023 note £ £
CURRENT ASSETS
Investment - Lend with care 1,100 1,100
Danske Bank
Current account 15,962 18,573
R G Lyttle Bequest 19,993 19,993
35,955 38,566
Debtors - -
Creditors (102) (320)
NET CURRENT ASSETS 36,953 39,346
Represented by:-
FUNDS Unrestricted Restricted
General Charity and Service Fund 2,093 4,273 6,366 8,239
Charity Bag Fund 4,663 4,663 3,563
Charity Draw 480 480 870
R G Lyttle Bequest Fund 19,993 19,993 19,993
Montgomery Bowl Fund 3,480 3,480 4,210
Comber Drug Awareness Fund 1,971 1,971 2,471
27,228 9,723 36,953 39,346
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Confirmation by Trustees
We approve the financial statements on pages 3 to 8 and confirm that the records
produced together with information and explanations supplied constitute a true and
correct record of the transactions of the Trust for the year ended 30 June 2023.
Approved by the Trustees on 4 December 2023 and signed on their behalf by
Derek Baxter David Boyd
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The Rotary Club of Belfast Trust Fund
NOTES TO THE ACCOUNTS
for the year ended 30 June 2023
1. Accounting policies
Basis of accounting
The accounts have been prepared on a receipts and payments basis.
2. The Trust Fund
The Fund was established by The Rotary Club of Belfast in 1998 to carry on such charitable and service activities as the Club shall in duly constituted meeting from time to time direct. The Trust is registered with the HMRC as a Charity reference number XN30901 and is registered with the Northern Ireland Charity Commisssion number NIC105280 The Club may at any time by resolution remove and appoint a Trustee.
3. Donations
In addition to the cost of the provision of service programmes, donations were made to various deserving causes during the year totalling : £24,446 (2022 £13,567) Members also contributed $2500 directly to Rotary Foundation not included in these accounts.
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