**The Rotary Club of Belfast Trust Fund** _Registered as a charity in Northern Ireland NIC105280 HMRC Registered number XN 30901 Principal address: c/o Europa Hotel, Great Victoria Street, Belfast_ ## **TRUSTEES REPORT** **Trustees** Derek Baxter David Boyd Brian Clements Rosemary Simpson ## **Governing document** The Trust Fund was set up and is administered by The Rotary Club of Belfast (“The Club”) under the terms of the Trust Deed dated 7 December 1998. It is registered as a charity with the Northern Ireland Charity Commission. ## **Trustee recruitment and appointment** The Trustees are appointed by the members of The Rotary Club of Belfast in general meeting as provided for in the Deed of Trust. ## **Charitable purposes** The purpose of the charity is for the relief of the poor and needy and such other charitable purposes as the Club may decide in duly constituted meeting. The direct benefits which flow from this purpose include the provision of funds for other charitable and community organisations as well as individuals and encouraging volunteers to help alleviate poverty and improve conditions of education, health and well-being and family life of children, teenagers and adults in Northern Ireland and overseas which in turn promotes the development, education and experiences of young people. ## **Summary of the main activities** The Trust Fund manages funds raised for its purposes and oversees the application of funds for and implementation of any service projects which might be entered into in the furtherance of those purposes. The Fund is used to facilitate a wide array of different projects in the areas of vocational and community service, together with assisting fundraising for other charities, especially in overseas aid. Vocational and youth service projects include the provision of experienced volunteers in interview and goal setting practice, together with exchange programmes for the development of youth, and encouraging leadership. The fund contributes to international projects such as Shelterbox and to the Rotary Foundation charity projects through its Annual Programmes Fund and the End Polio Now programme which benefits from matching funding from the Bill and Miranda Gates Foundation. During the year the Trust Fund made donations totalling £24,446. ## **Policy on reserves** The Trust Fund holds endowment funds which have been provided to the charity in earlier years. Under the terms of the donation, the charity has elected to retain the assets and use the income to support its charitable activities. Balances in restricted funds are only held temporarily pending transfer to the beneficiaries concerned. The unrestricted fund balance represents income raised but not yet utilised in supporting charitable activities. 1 ## **The Rotary Club of Belfast Trust Fund** **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30 June 2023** |**2023**
**Unrestricted Restricted**
£
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2,375
21,376
Grants and donations
-
-
Investment income
65
**Incoming resources from charitable activities**
-
-
**Other incoming resources**
**TOTAL INCOMING RESOURCES**
2,440
21,376
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
791
423
**Charitable activities**
550
-
**Governance costs**
-
-
**Other resources expended - charitable donations**
Charitable donations
1,850
22,596
**TOTAL RESOURCES EXPENDED**
3,191
23,019
Net incoming(outgoing) resources for the year
(751)
(1,643)
Total funds brought forward
27,980
11,366
Total funds carried forward
27,229
9,723|**Total funds**
£
23,751
-
65
-
-
23,816
1,214
550
-
24,446
26,210
(2,394)
39,346
36,952|**2022**
**Total funds**
£
16,841
-
28
-
-
16,869
777
750
-
13,567
15,094
1,775
37,571
39,346| |---|---|---| 3 **The Rotary Club of Belfast Trust Fund** **----- Start of picture text -----**
GENERAL CHARITY AND SERVICE FUND
for the year ended 30 June 2023
Balance Income Expenditure Reallocated Donations Balance
2022 inc gift aid funds made 30.6.23
£ £ £ £ £
Members donations inc gift aid (see note below) 1,285
Reallocated from general to meet $100 and $50 per member 2,088.00 a (3,373)
- - -
End Polio Now & Foundation Annual Programmes 1,285 2,088.00 (3,373)
Tree of Remembrance - -
- - - - - -
Sundry fundraisers
Donations inc gift aid 431 8,220 (11,900)
Tent for Lent 137 3,740 -
Shelterboxes and aquaboxes 568 11,960 - - (11,900) 628
-
Seeds of Hope 2,000 2,000 (4,000)
Xmas appeal - 750 250 b (1,000) -
Interact/Rotaract 492 - (423) 69
Environment - Alpha 1,950 1,950
TABU - Brian Byers 1,000 1,000
TABU donation 2020 625 625
Sundry 4,117 4,700 -423 250 (5,000) 3,644
Restricted Funds totals 4,685 17,945 (423) 2,338 (20,273) 4,273
b/f 3,554
Allocations Foundation to meet obligations (2,088) a
Alocated from fundraising (250) b
Income Charity draw net proceeds 1,203
Members donations online -
Interest received 65
Tax received re general funds
Spring into summer 920 (75)
Sundry donations - inc speakers (450)
Programme TABU - -
expenditure Mitchell House & Kids Out - (550)
Youth Leadership
Bank fees (36)
Donations Inner Wheel (200)
General Fund (Unrestricted) 3,554 2,188 (661) (2,338) (650) 2,093
Balance at 30 June 2023 8,239 20,134 (1,084) - (20,923) 6,366
4,685 Restricted Funds 4,273
3,554 Unrestricted Funds 2,093
**----- End of picture text -----**
Note re Foundation Sustaining members. In addition to the direct contributions included above, additional contributions were made by 25 members who are Sustaining members contributing $100 directly to Foundation. 4 ## **The Rotary Club of Belfast Trust Fund** **----- Start of picture text -----**
FUND ACCOUNTS 2023
for the year ended 30 June 2023 £
GENERAL CHARITY AND SERVICE FUND - DONATIONS
Charitable Donations
Shelterboxes /Aquaboxes Donations 11,900
End Polio Now/Foundation Action Annual 3,373
Rcity Seeds of Hope 1,000
Mary Peters Trust Seeds of Hope 1,000
Peace Players NI Seeds of Hope 1,000
Harmony Community Trust Seeds of Hope 1,000
Salvation Army Xmas appeal 500
St Vincent de Paul Xmas appeal 500
20,273
Sundry donations Inner Wheel 200
Speakers: Mediation NI, Childrens Heartbeat Trust 450
Leukaemia & Lymphoma 20,923
2023 2022
£ £
COMBER DRUG AWARENESS FUND
Balance at start 2,471 3,471
Donations Harmony Community Trust - (500)
John Savage Bursary (500) (500)
Balance at end 1,971 2,471
CHARITY DRAW
Balance at start of year 870 1,260
Receivable from members 1,493 1,110
Prizes distributed (680) (765)
Transfer to Charity and Service Fund (1,203) (735)
Balance at end of year 480 870
**----- End of picture text -----**
## **The Rotary Club of Belfast Trust Fund** |**FUND ACCOUNTS**
**for the year ended 30 June 2023**
**CHARITY BAG FUND**
Balance at start of year
Donations received
Donations given:
Youth Action
Dementia Ni
NI Kidney research Fund
Hannah McKimm Sexual abuse
Leukaemia (Law Society)
Zoe Rainey MPT
Horn Of Africa
Parkinsons UK
Leukaemia and Lymphoma NI
SOS Bus NI
RI Conference USA
Balance at end of year
**R G LYTTLE BEQUEST FUND**
Balance at start of year
Interest received
Allocated to unrestricted
Balance at end of year
(Principal £19,993)|**2023**
**£**
3,563
2,300
500
250
350
100
-
-
-
-
-
-
-
1,200
4,663
19,993
-
-
19,993|**2022**
**£**
3,339
3,324
-
-
-
-
500
500
100
500
500
500
500
3,100
3,563
19,993
10
(10)
19,993| |---|---|---| |**MONTGOMERY BOWL**
Balance at start of year
Donations receivable
Donations made
Balance at end of year|**Children in**
**Flowers**
**Hospital**
**Total**
**£**
**£**
**£**
-
4,210
4,210
73
1,020
1,093
(73)
(1,750)
(1,823)
-
3,480
3,480|**2022**
**£**
3,032
1,215
(37)
4,210| |---|---|---| 6 5 ## **The Rotary Club of Belfast Trust Fund** **----- Start of picture text -----**
BALANCE SHEET 2023 2022
30 June 2023 note £ £
CURRENT ASSETS
Investment - Lend with care 1,100 1,100
Danske Bank
Current account 15,962 18,573
R G Lyttle Bequest 19,993 19,993
35,955 38,566
Debtors - -
Creditors (102) (320)
NET CURRENT ASSETS 36,953 39,346
Represented by:-
FUNDS Unrestricted Restricted
General Charity and Service Fund 2,093 4,273 6,366 8,239
Charity Bag Fund 4,663 4,663 3,563
Charity Draw 480 480 870
R G Lyttle Bequest Fund 19,993 19,993 19,993
Montgomery Bowl Fund 3,480 3,480 4,210
Comber Drug Awareness Fund 1,971 1,971 2,471
27,228 9,723 36,953 39,346
-
Confirmation by Trustees
We approve the financial statements on pages 3 to 8 and confirm that the records
produced together with information and explanations supplied constitute a true and
correct record of the transactions of the Trust for the year ended 30 June 2023.
Approved by the Trustees on 4 December 2023 and signed on their behalf by
Derek Baxter David Boyd
**----- End of picture text -----**
## **The Rotary Club of Belfast Trust Fund** ## **NOTES TO THE ACCOUNTS** **for the year ended 30 June 2023** ## **1. Accounting policies** **Basis of accounting** The accounts have been prepared on a receipts and payments basis. ## **2. The Trust Fund** The Fund was established by The Rotary Club of Belfast in 1998 to carry on such charitable and service activities as the Club shall in duly constituted meeting from time to time direct. The Trust is registered with the HMRC as a Charity reference number XN30901 and is registered with the Northern Ireland Charity Commisssion number NIC105280 The Club may at any time by resolution remove and appoint a Trustee. ## **3. Donations** In addition to the cost of the provision of service programmes, donations were made to various deserving causes during the year totalling : £24,446 (2022 £13,567) Members also contributed $2500 directly to Rotary Foundation not included in these accounts. 8 7