2023-06-30-annual-report - Limavady Grammar School Parents' Association

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Minutes of Limavady Grammar School Parents’ Association AGM Held on Tuesday 17th October 2023 at 6pm in G1 Limavady Grammar School

In attendance: Chris O’Donnell, Cathy Harkin, Alice Conn, Christine Campbell, Diane Nicholas, Karen Campbell

Apologies: Kirsty Connolly, Claire Quinn, Liz Villa, Sharon Pinkerton

Cathy welcomed everyone to the meeting.

		Item	Action
1.		The last meeting was held on 12thSeptember 2023 and minutes circulated for review by all PA members.	Minutes noted
2.		AGM- Chairperson’s Report The meeting moved on to the Annual General Meeting. Prior to the meeting Alice had stepped down as treasurer. Cathy gave the Chairperson’s Report for 2022/23. We have had a very successful year in terms of fundraising - being able to provide the school with £6,000 to buy library computers as well as smaller donations for prize day, the library and board games. In terms of 2022/23, fundraising events included: - Quiz night in September - A Y8 social in October - A disco and raffle in November - A tuck shop for the school show in December - Served teas at Open Night in January - Held a spring draw in May - Tuck shop at sports day in June	Cathy expressed her thanks to Alice for her commitment to the role of Treasurer and her time spent on committee over the last number of years. Alice confirmed that she would continue to participate as a committee member going forward. Cathy thanked Kirsty and Chris for the significant support they provided to the PA throughout the year. Cathy thanked all committee members for their hard work and dedication throughout the previous year. Chris noted that the school is extremely appreciative for the Parents Association’s contribution to school life. Cathy welcomed new parents – Diane Nicholas, Patrice Cooley and Nichola McLaughlin - who joined the committee in thepastyear.

3.	AGM – Treasurer’s Report Alice presented the Treasurer’s Report Income & Expenditure – Y/E 30th June 2023 OPENING BALANCE £2,743.81 INCOME: Quiz & Social Tuck Shop £826.18 Social Tickets £200.00 School Show,Disco & Raffle £2,888.40 Business A/C for Computers £2,010.00 SpringDraw £1,550.00 SpringDraw £282.00 Sports DayTuck Shop £320.00 School Donation £1,400.00 Bank Interest £2.17 EXPENSES: PA System for Sports Day £198.99 PTA MembershipFees £128.00 Ice Cream Sports Day £299.52 Prizes for Prize Day £200.00 Year 8 Social Setup £331.74 Year 8 Social Setup £31.98 Currys Freezer 9cq £139.00 Computers for Library £6,000.00 Bank Fees £45.48 CLOSING BALANCE £4,847.85 The accounts have now been prepared and will be passed on to Mr Sam Kelly, school Governor, who has kindly verified them for free for the PA for a number of years. Once the accounts have been signed off the forms will then need to be filed with the CharityCommission.	Thank-you card to be prepared for the accountant.
4.	Electionsto Posts of Chair, Treasurer and Secretary for the incoming year: Chair– Karen nominatedCathy Harkinto continue in the role of Chair. Alice seconded. Cathy was voted in unanimously. Treasurer– Cathy nominatedChristine Campbellto take uptheposition of Treasurer.

	Karen seconded. Christine was voted in unanimously. Secretary– Cathy nominatedKaren Campbell to continue in the role of Secretary. Alice seconded. Karen was voted in unanimously.
5.	School Funding Requests *Student Rewards Prizes: £1,500 An increase from last year’s prize fund to include a contribution to encourage good attendance. The school will match the PA contribution. Maths dept:£695 To cover mymaths license subscription. Every student in the school will have access to this. Library:£400 (approx.) To be used for purchase of games & books. Music Dept:£1,000 Contribution to school play costs Food & Nutrition Dept:*£180 (approx.) Purchase of Microwave and tablecloths All requests for funding were approved. Chris noted that in the medium term the school has applied to get funding for a Wellbeing project. If successful, this would provide significant support to post 16 students – including a wellbeing support staff member. Additional funding from the PA may be requested to help with setting up a well being hub/space for thisproject.	Cheques to be issued to the relevant depts.

Date of Next Meeting: TBC