## **Minutes of Limavady Grammar School Parents’ Association AGM Held on Tuesday 17th October 2023 at 6pm in G1 Limavady Grammar School** In attendance: Chris O’Donnell, Cathy Harkin, Alice Conn, Christine Campbell, Diane Nicholas, Karen Campbell Apologies: Kirsty Connolly, Claire Quinn, Liz Villa, Sharon Pinkerton Cathy welcomed everyone to the meeting. |||**Item**|**Action**| |---|---|---|---| |1.||The last meeting was held on 12thSeptember
2023 and minutes circulated for review by all
PA members.|Minutes noted| |2.||**AGM- Chairperson’s Report**
The meeting moved on to the Annual General
Meeting.
Prior to the meeting Alice had stepped down as
treasurer.
Cathy gave the Chairperson’s Report for
2022/23.
We have had a very successful year in terms of
fundraising - being able to provide the school
with £6,000 to buy library computers as well as
smaller donations for prize day, the library and
board games.
In terms of 2022/23, fundraising events
included:
-
Quiz night in September
-
A Y8 social in October
-
A disco and raffle in November
-
A tuck shop for the school show in
December
-
Served teas at Open Night in January
-
Held a spring draw in May
-
Tuck shop at sports day in June|Cathy expressed her thanks to
Alice for her commitment to
the role of Treasurer and her
time spent on committee over
the last number of years.
Alice confirmed that she
would continue to participate
as a committee member going
forward.
Cathy thanked Kirsty and Chris
for the significant support
they provided to the PA
throughout the year.
Cathy thanked all committee
members for their hard work
and dedication throughout
the previous year.
Chris noted that the school is
extremely appreciative for the
Parents Association’s
contribution to school life.
Cathy welcomed new parents
– Diane Nicholas, Patrice
Cooley and Nichola
McLaughlin - who joined the
committee in thepastyear.| 1 |3.|**AGM – Treasurer’s Report**
Alice presented the Treasurer’s Report
**Income & Expenditure – Y/E 30th June 2023**
**OPENING BALANCE**
**£2,743.81**
**INCOME:**
Quiz & Social Tuck Shop
£826.18
Social Tickets
£200.00
School Show,Disco & Raffle
£2,888.40
Business A/C for Computers
£2,010.00
SpringDraw
£1,550.00
SpringDraw
£282.00
Sports DayTuck Shop
£320.00
School Donation
£1,400.00
Bank Interest
£2.17
**EXPENSES:**
PA System for Sports Day
£198.99
PTA MembershipFees
£128.00
Ice Cream Sports Day
£299.52
Prizes for Prize Day
£200.00
Year 8 Social Setup
£331.74
Year 8 Social Setup
£31.98
Currys Freezer 9cq
£139.00
Computers for Library
£6,000.00
Bank Fees
£45.48
**CLOSING BALANCE**
**£4,847.85**
The accounts have now been prepared and will
be passed on to Mr Sam Kelly, school Governor,
who has kindly verified them for free for the PA
for a number of years. Once the accounts have
been signed off the forms will then need to be
filed with the CharityCommission.|Thank-you card to be
prepared for the accountant.| |---|---|---| |4.|**Elections**to Posts of Chair, Treasurer and
Secretary for the incoming year:
**Chair**– Karen nominated**Cathy Harkin**to
continue in the role of Chair. Alice seconded.
Cathy was voted in unanimously.
**Treasurer**– Cathy nominated**Christine**
**Campbell**to take uptheposition of Treasurer.|| 2 ||Karen seconded. Christine was voted in
unanimously.
**Secretary**– Cathy nominated**Karen Campbell**
to continue in the role of Secretary. Alice
seconded. Karen was voted in unanimously.|| |---|---|---| |5.|**School Funding Requests**
**_Student Rewards Prizes_**: £1,500
An increase from last year’s prize fund to
include a contribution to encourage good
attendance. The school will match the PA
contribution.
**_Maths dept:_**£695
To cover mymaths license subscription. Every
student in the school will have access to this.
**_Library:_**£400 (approx.)
To be used for purchase of games & books.
**_Music Dept:_**£1,000
Contribution to school play costs
**_Food & Nutrition Dept:_**£180 (approx.)
Purchase of Microwave and tablecloths
All requests for funding were approved.
Chris noted that in the medium term the school
has applied to get funding for a Wellbeing
project. If successful, this would provide
significant support to post 16 students –
including a wellbeing support staff member.
Additional funding from the PA may be
requested to help with setting up a well being
hub/space for thisproject.|Cheques to be issued to the
relevant depts.| **Date of Next Meeting: TBC** 3