Portstewart Primary School PTA Charity Number NIC 104211 Annual Report of the Trustees and Financial Statements for the year ended 31st August 2023
Portstewart Primary School PTA Legal and Administrative Information Portstewart Primary School PTA is a registered Charity which operates, together with teachers and staff, on behalf of the Parents and Guardians of pupils enrolled at Portstewart Primary School. Governing Document Charity Registration Number Administration Address Constitution NIC 104211 Portstewart Primary School. Central Avenue, Portstewart, County Londonderry, BT55 7BT Trustees Kathryn Taylor (Principal) Christine Acheson (Chair) Laurie Witherow (Treasurer) Dympna Linton (Secretary) Holly Hogg (Social Media Secretary) Co-opted Members Colin Tosh Joanna Martin Louise Cullen Stuart Cullen Erin Martin Marc Brown Lindsay Fisher Lauren McAfee Naomi Mcveigh Glenn Mcmurray HSBC plc 20-22 Railway Road, Coleraine BT52 1 PD Bankers Independent Examiner Dr R I Peters Gallagher OBE, Moore (N.I.) LLP
Portstewart Primar School PTA Trustees Annual Re ort- Year Ended 31st Au ust 2023 The Trustees of the Portstewart Primary School PTA present their report together with the independently examined financial statements of the Charity for the year ending 31 st August 2023. Structure Governance and Mana ement The PTA, which is both a registered charity and member of PTA UK, is run by a board of 5 trustees, i.e. committee members who hold joint legal responsibility for the actions of the PTA, and include post holders in the positions of Chair, Treasurer, Secretary, Social Media Secretary and School Principal. Additionally, there are ten co-opted committee members, who actively participate in PTA meetings and activities, but do not hold voting rights. The Charity's activities are governed by the Constitutional Document approved at the Annual General Meeting. Aims and ob"ectives The public benefits of this charity are: Improved relationships between school and home Advancing the education of pupils in the school We are an active parent teacher association which organises and volunteers at social fundraising events for families and the children of Portstewart Primary School to fund items and services that will directly benefit the pupils and school. We also actively volunteer at and support school activities; such as helping at sports days, open days, summerlchristmas fairs, class field trips and parent information events like internet safety training and P1 parent welcome day. We work together with parents and school staff on any other events or matters to which we can support the school, parents, and pupils of Portstewart Primary School. Achievement and Performance We started this academic year with a global economic crisis which has affected each and every family within the school. The cost of living was increasing (and still continues to do so) so we as a committee decided that we would keep this to the forefront of our minds when making decisions regarding fundraising. Laurie will run through the details of the accounts after this so I'll not mention figures at this time. With a large amount of the previous funds already ring fend or solely fundraised specifically for the outdoor learning area and other commitments such as literacy and mathematics resources we started off the September term by offering each teacher £100 to spend as they wished on items to further enrich their classrooms. This was well received throughout the school and it's been rewarding to see items being used and enjoyed by the kids. We ran a Cash for Clobber initiative for a month in Oct and there again in May, collecting over 700kg of unwanted clothes and textiles! Not only raising money for our school in a simple way but this also benefits third world countries and our Eco school statusl The PTA hosted a disco for the entire school at half term alongside generous help from Tesco who provided the bulk of snacks FOC. We ran our annual Wine Tasting evening in October this year and although we were low on numbers we managed to have a SUCssful and enjoyable event.
Moving on to Christmas, the PTA were kept busy with numerous activities before the main event itself - Santa's Snow Globel The first fully indoor, unrestricted event since Covid was extremely well supported by not only the school community but local businesses who took stalls and contributed to our fundraising efforts. We also had our second Elfridges event which is much loved by our pupils and well supported by our parentslcarers and even an appearan by a North Pole elf! We ran a small colouring competition with prizes donated from Lidl Portrush. This year the Christmas cards were ordered online and delivered to the school in bundles. This greatly reduced the manpower required at our end and it was very simple to do from start to finish - especially as we managed to get our designs sent in with lots of time to spare. In February we were honored to be given a space at Portstewart Golf Club quiz night where we had a brilliant turn out and the night was much enjoyed by all who attended. Again we were blessed by many local businesses who gifted us amazing raffle prizes! In May applied for and were successfully awarded a grant from CCGBC to honour his Majesty's Coronation. We planted beautiful white beam trees during the lebratiOn in our outdoor area. The NW200 was a brilliant day weather wise and we were delighted to raise a significant amount of money running our car parking facility again. Portstewart Primary School celebrated its 85th birthday in May 2023 and we decided to celebrate in style. We as a PTA decided to host a birthday party for all the children with a range of inflatables, birthday cake and ice cream! The day went down a treat and it was lovely to see every child really enjoy themselves! We also have a lovely article in the Coleraine Chronicle which was put together by Naomi. We had reached out to numerous local businesses in the area for donations and we were pleased that McKenzies Menswear donated towards the event. That covers the big ticket items this 202212023 academic year of fundraising. I will let Laurie go through the rest of the fundraising in her report. It has also been wonderful to see the outdoor classroom area really come to life this Spring. The PTA have also been volunteering and helping round the school as and when required from school trips to Sports day, graduation, P7 show...the list could go on but I know we all love what we do and wouldn't have it any other way. It may not have been our biggest fundraising year however, with the existing economic climate and a shortage of volunteers we were quite restricted in what we could and could not do this academic year. I'd like to take this opportunity to thank Mrs Taylor for always making time to attend committee meetings and supporting us in our fundraising endeavours no matter how big or small. Secondly the committee as a whole needs a thank you for attending meetings, always bringing new ideas and volunteering when the pleas for helpers go out. I'd like to thank the teaching staff for facilitating the competitions and other bits and pieces the PTA have needed throughout the year. A favourite saying in our home is teamwork makes the dream workl Last but not least I'd also like to thank Dr Peters Gallagher for taking all our outstanding accounts and completing the independent examinations, free of charge and so efficiently. It's been a year! Well done!
Fundraisin Activities The PTA'S principal income stream is from running social events for the children and parents throughout the year. Further income is raised through voluntary donations, sales of personalized Christmas Cards and fundraising through third parties such as Stickins and Easy fundraising. The PTA has no investments other that the money deposited in the bank. The funds raised are used to purchase items for the school to support the objectives outlined in the Schools Development Plan. Financial Review The receipts and payments account shows the gross income and expenditure for the year. The PTA had a very successful year. The opening bank balance was £ £19,159.96. Throughout the year we had several sucSsful events which were well attended and resulted in total income raised of £7,144.08. Expenditure totalled £19,240.30 to leave a closing bank balance of £7,063.74. Trustees Res onsibilities Charity regulations require the Trustees to prepare accounts for each financial year which show the income and expenditure of the Charity in the year. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act (Northern Ireland) 2008. They are also responsible for safeguarding the assets of the Charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Portstewart Primary School PTA Receipts and Payments Account Year ended 31 August 2023 Opening Balance 0110912022 19,159.96 Event Used Uniform Sale Back to School Event Wine/Gin/Vodka Tasting Event Christmas Fair- Santa's Snow Globe Glow Disco Golf Club Quiz Night Coronation School Birthday Income Expenditure 12.25 31.55 Surplus/(Deficit) 108.75 31.55 510.22 1,231.04 208.52 957.27 38.56 607.50 121.00 510.22 1,510.31 208.52 957.27 330.56 50.00 279.27 292.00 657.50 Additional Fundraising Amazon Smile A5da Green Tokens Cash for Clothes Class Fundraising (Cards) Donation Elfridges Event Ice Cream Sales North West 200 Parking Stikins Tesco Collection 113.49 500.00 322.85 530.35 25.00 311.50 405.55 983.29 2.85 261.32 113.49 500.00 322.85 530.35 25.00 293.25 118.32 983.29 2.85 261.32 18.25 287.23 Additional Expenses AR Quiz Prize5 Bank Charges Collins Reading Books Maths Resources P7 leavers lunch Parent Kind Parent Pay PTA Meeting Supplies Transport for Christmas Trips loo.00 80.06 1,742.55 2,500.00 200.00 140.00 914.04 100.00 80.06 1,742.55 2,500.00 200.00 140.00 914.04 8.84 904.00 904.00 PTA Projects Class 100 Project Outdoor classroom 984.24 10,088.52 984.24 10,088.52 7.144.08 19.240.30 12.096.22 Closing Balance 3110812023 7,063.74
Signed Signed Chair Treasurer ... Date Date . (5¥1ii