Portstewart Primary School PTA
Charity Number NIC 104211
Annual Report of the Trustees and Financial Statements
for the year
ended 31st August 2023

Portstewart Primary School PTA
Legal and Administrative Information
Portstewart Primary School PTA is a registered Charity which operates, together with teachers and
staff, on behalf of the Parents and Guardians of pupils enrolled at Portstewart Primary School.
Governing Document
Charity Registration Number
Administration Address
Constitution
NIC 104211
Portstewart Primary School.
Central Avenue,
Portstewart,
County Londonderry,
BT55 7BT
Trustees
Kathryn Taylor (Principal)
Christine Acheson (Chair)
Laurie Witherow (Treasurer)
Dympna Linton (Secretary)
Holly Hogg (Social Media Secretary)
Co-opted Members
Colin Tosh
Joanna Martin
Louise Cullen
Stuart Cullen
Erin Martin
Marc Brown
Lindsay Fisher
Lauren McAfee
Naomi Mcveigh
Glenn Mcmurray
HSBC plc
20-22 Railway Road,
Coleraine
BT52 1 PD
Bankers
Independent Examiner
Dr R I Peters Gallagher OBE, Moore (N.I.) LLP

Portstewart Primar
School PTA
Trustees Annual Re
ort- Year Ended 31st Au
ust 2023
The Trustees of the Portstewart Primary School PTA present their report together with the
independently examined financial statements of the Charity for the year ending 31 st August 2023.
Structure Governance and Mana
ement
The PTA, which is both a registered charity and member of PTA UK, is run by a board of 5 trustees, i.e.
committee members who hold joint legal responsibility for the actions of the PTA, and include post
holders in the positions of Chair, Treasurer, Secretary, Social Media Secretary and School Principal.
Additionally, there are ten co-opted committee members, who actively participate in PTA meetings and
activities, but do not hold voting rights.
The Charity's activities are governed by the Constitutional Document approved at the Annual
General Meeting.
Aims and ob"ectives
The public benefits of this charity are:
Improved relationships between school and home
Advancing the education of pupils in the school
We are an active parent teacher association which organises and volunteers at social fundraising
events for families and the children of Portstewart Primary School to fund items and services that
will directly benefit the pupils and school. We also actively volunteer at and support school
activities; such as helping at sports days, open days, summerlchristmas fairs, class field trips and
parent information events like internet safety training and P1 parent welcome day. We work
together with parents and school staff on any other events or matters to which we can support the
school, parents, and pupils of Portstewart Primary School.
Achievement and Performance
We started this academic year with a global economic crisis which has affected each and every family
within the school. The cost of living was increasing (and still continues to do so) so we as a committee
decided that we would keep this to the forefront of our minds when making decisions regarding
fundraising. Laurie will run through the details of the accounts after this so I'll not mention figures at this
time.
With a large amount of the previous funds already ring fen￿d or solely fundraised specifically for the
outdoor learning area and other commitments such as literacy and mathematics resources we started
off the September term by offering each teacher £100 to spend as they wished on items to further
enrich their classrooms. This was well received throughout the school and it's been rewarding to see
items being used and enjoyed by the kids.
We ran a Cash for Clobber initiative for a month in Oct and there again in May, collecting over 700kg of
unwanted clothes and textiles! Not only raising money for our school in a simple way but this also
benefits third world countries and our Eco school statusl
The PTA hosted a disco for the entire school at half term alongside generous help from Tesco who
provided the bulk of snacks FOC.
We ran our annual Wine Tasting evening in October this year and although we were low on numbers
we managed to have a SUC￿ssful and enjoyable event.

Moving on to Christmas, the PTA were kept busy with numerous activities before the main event itself -
Santa's Snow Globel The first fully indoor, unrestricted event since Covid was extremely well supported
by not only the school community but local businesses who took stalls and contributed to our
fundraising efforts.
We also had our second Elfridges event which is much loved by our pupils and well supported by our
parentslcarers and even an appearan￿ by a North Pole elf!
We ran a small colouring competition with prizes donated from Lidl Portrush.
This year the Christmas cards were ordered online and delivered to the school in bundles. This greatly
reduced the manpower required at our end and it was very simple to do from start to finish - especially
as we managed to get our designs sent in with lots of time to spare.
In February we were honored to be given a space at Portstewart Golf Club quiz night where we had a
brilliant turn out and the night was much enjoyed by all who attended. Again we were blessed by many
local businesses who gifted us amazing raffle prizes!
In May applied for and were successfully awarded a grant from CCGBC to honour his Majesty's
Coronation. We planted beautiful white beam trees during the ￿lebratiOn in our outdoor area.
The NW200 was a brilliant day weather wise and we were delighted to raise a significant amount of
money running our car parking facility again.
Portstewart Primary School celebrated its 85th birthday in May 2023 and we decided to celebrate in
style. We as a PTA decided to host a birthday party for all the children with a range of inflatables,
birthday cake and ice cream! The day went down a treat and it was lovely to see every child really
enjoy themselves! We also have a lovely article in the Coleraine Chronicle which was put together by
Naomi. We had reached out to numerous local businesses in the area for donations and we were
pleased that McKenzies Menswear donated towards the event.
That covers the big ticket items this 202212023 academic year of fundraising. I will let Laurie go through
the rest of the fundraising in her report. It has also been wonderful to see the outdoor classroom area
really come to life this Spring. The PTA have also been volunteering and helping round the school as
and when required from school trips to Sports day, graduation, P7 show...the list could go on but I
know we all love what we do and wouldn't have it any other way.
It may not have been our biggest fundraising year however, with the existing economic climate and a
shortage of volunteers we were quite restricted in what we could and could not do this academic year.
I'd like to take this opportunity to thank Mrs Taylor for always making time to attend committee
meetings and supporting us in our fundraising endeavours no matter how big or small.
Secondly the committee as a whole needs a thank you for attending meetings, always bringing new
ideas and volunteering when the pleas for helpers go out.
I'd like to thank the teaching staff for facilitating the competitions and other bits and pieces the PTA
have needed throughout the year. A favourite saying in our home is teamwork makes the dream workl
Last but not least I'd also like to thank Dr Peters Gallagher for taking all our outstanding accounts and
completing the independent examinations, free of charge and so efficiently.
It's been a year! Well done!

Fundraisin
Activities
The PTA'S principal income stream is from running social events for the children and parents
throughout the year.
Further income is raised through voluntary donations, sales of personalized Christmas Cards and
fundraising through third parties such as Stickins and Easy fundraising.
The PTA has no investments other that the money deposited in the bank. The funds raised are
used to purchase items for the school to support the objectives outlined in the Schools
Development Plan.
Financial Review
The receipts and payments account shows the gross income and expenditure for the year.
The PTA had a very successful year. The opening bank balance was £ £19,159.96.
Throughout the year we had several suc￿Ssful events which were well attended and resulted in total income
raised of £7,144.08. Expenditure totalled £19,240.30 to leave a closing bank balance of £7,063.74.
Trustees Res
onsibilities
Charity regulations require the Trustees to prepare accounts for each financial year which show the
income and expenditure of the Charity in the year.
The trustees are responsible for keeping proper accounting records which disclose with
reasonable accuracy the financial position of the charity and to enable them to ensure that the
accounts comply with the Charities Act (Northern Ireland) 2008. They are also responsible for
safeguarding the assets of the Charity and for taking reasonable steps for the prevention and
detection of fraud and other irregularities.

Portstewart Primary School PTA
Receipts and Payments Account
Year ended 31 August 2023
Opening Balance 0110912022
19,159.96
Event
Used Uniform Sale
Back to School Event
Wine/Gin/Vodka Tasting Event
Christmas Fair- Santa's Snow Globe
Glow Disco
Golf Club Quiz Night
Coronation
School Birthday
Income
Expenditure
12.25
31.55
Surplus/(Deficit)
108.75
31.55
510.22
1,231.04
208.52
957.27
38.56
607.50
121.00
510.22
1,510.31
208.52
957.27
330.56
50.00
279.27
292.00
657.50
Additional Fundraising
Amazon Smile
A5da Green Tokens
Cash for Clothes
Class Fundraising (Cards)
Donation
Elfridges
Event Ice Cream Sales
North West 200 Parking
Stikins
Tesco Collection
113.49
500.00
322.85
530.35
25.00
311.50
405.55
983.29
2.85
261.32
113.49
500.00
322.85
530.35
25.00
293.25
118.32
983.29
2.85
261.32
18.25
287.23
Additional Expenses
AR Quiz Prize5
Bank Charges
Collins Reading Books
Maths Resources
P7 leavers lunch
Parent Kind
Parent Pay
PTA Meeting Supplies
Transport for Christmas Trips
loo.00
80.06
1,742.55
2,500.00
200.00
140.00
914.04
100.00
80.06
1,742.55
2,500.00
200.00
140.00
914.04
8.84
904.00
904.00
PTA Projects
Class 100 Project
Outdoor classroom
984.24
10,088.52
984.24
10,088.52
7.144.08
19.240.30
12.096.22
Closing Balance 3110812023
7,063.74

Signed
Signed
Chair
Treasurer ...
Date
Date .
(5¥1ii