Trustees, Annual Report For the period From (start date) Section A Reference and administration details Chaiity name th East Belfast Scout Group Other names the charity is knchvn by Registered charity number (rf HQ registratK)n number Charity's principal address 53 Kings Road Belfast Postcode Names of the charity trustees who rnanage the charty Tru•ts• Namo Ollke (11 any) Dat88 actod If not for wholo year Mr Gareth McAuley Miss Hannah McKnpht Mrs Helen Mcconkey Ms Louise Scott Mr Paul Brown Boy Cub Leader Expkner Scout Leader Girt Beaver Leader Girt Cub Leader Sponsor Representative and Chairperson Gifl Scout Leader Boy Scout Leajer Boy Beaver Leader Group Scout Leader Treasurer Secretary Mrs Denise Wlson Mr lain Hall Mrs Jill Ashenhurst Mr Bill Ashe Mrs Lesley Wlson Mrs Ann Watt 1 Nov22to31Au 23 10 11 Names and addresses of advisers (Opti1 Infrn txrt encouraged as best prxtice) ypeo advisor Narre Address 14th Belfast Sc(xrt Group Ending August 2023
Section B StrLlCture, governance and management Description of the charty's trusts Type of governing document The Group's goveming docuffEnts are those of The Scout socHtion. They consist of a Royal Charter, which in tum gives authonty to the Bye Laws of the Association and The Policy, Organi&*ion and Rules of The Scout Association. (eg trust deed, constrtutK>n) How the charity is 0tied (eg trust, association, corryany) Group is a trust establish&1 un(ler its rules which are common to 11 Sc(xts. Trustee selection methods (eg appointed by. 8ted by) The Trustees are appointed in accordance with the Policy, OrganisatK>n and Rules of The Scout Association. Additional govemance issues (opti infornth txrt e as best kwactice) You may choose to include add"Onal informatton. where relevan( abouL" The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group hich is an educational charty. As charity trustees they a ponsible for complying wth legislabon applicable to charibes. This includes the registration. keeping proper accounts and nBking retums to the Chanty Commission as appropriate. The Committee consists of 3 independent representstsves. namely, Chair, Treasurer and Secretary together with the Group Scout Leaders. individual section leaders and parent's representation and meets every 4 ff#)nths. Polbcies and procedures ajopted for. a) the Inducti and training of trustees" b) trustee, consideration of major risks and the systems and procedures to manage them This Group Executive Commtttee exists to support the Group Scout Leader in meeting the responsibilities of the appoinknents and is responsible for. The maintenance of Group propety., The raising of funds and the administration of Group finance; The insurance of persons, property and equipmen( Group public cKcasions; sisting in the recruitment of leaders and other adult support pointing any sub committees that may be required,. Appointing Group Administrators and Advisors other than those who are elected. 2 4th Belfrdst Scout Group Year Ending August 2023
Section B Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has Klent5fied the major risks to they believe the Gn)up is exposed. these have been reviewed and systems have been established to mrtigate against them. The main areas of concern that have bn idenbfied are". Injury to leadern. helpers. supporter6 and membern. The Group through the Caprtatn fees contributes to the Scout Associats'on's natronal accident insurance policy. Risk Assessments are undertaken before all activities. Reduction or loss of l&ider4. The Group is totally reliant upon olunteers to run and administer the activities of the Group. If there as a reduction in the number of leaders to an unacceptable Sevel in a particular section or the Group as a whole then there would have to be a contraction. consolidatton or closure of a section. In the worst case scenario Ihe complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If the was a reduction in membership in a particular section or the Group as whole then there would have to be a contracb'on. consolidalion or dosure of a section. In the worst case nariO the complele dosure of the Group. Section C Objectives and activities Summary of the objects of the chanty set out in its goveming document The Purpou of Scoutlng Scouting exists to actNety engage and support young people in their peT50nal developmen( empowering them to make a positive contribution to xKiety. The Values ol Scoutlng As Scouts we a guided by these values: Int•grtty - We act with integrty: we are honest, trustworthy and loyal. Respect- We have Self-SpeCt and respect for others. Care - We support others and take care of the world in which we live. Belief - We explo our faths. beliets and attitudes. Colloperation - We make a positive difference; we cwperate with others and make fnends. The Scout PAethod Scouting takes place when young people, in partnership with adults. ork together based on the values of Scouts'ng and". - enjoy what they are doing and have fun - take part in activities indoors and outdoots - leam by doing - share in spritual refiection - tske responsibilty and make choices - undertake new and challenging actNrties - make and live by their Promise. 3 4th Belfrdst Scout Group Year ErKling August 2023
Section C Objectives and activities {continued> is year the Group sections delNered Scoutsng programmes across the following sections: Girl Beavers Girl Cubs Girl Scouts Boy Beavers Boy Cubs Boy Scouts Explorer Scouts The programmes induded a variety of educational elements which pror1 the values of scoub.ng and embraced the Scoub'ng method. Summary of the main activrties in relation to these objects Additional details of the objectives and activrties (opt11 infrn but encouraged as best plac) You may choose to include further ststements. where relevan( atout The Group applied to the Education Authority for non-genericlnon tsrgeted grant for Boy Scouts. The Scout leader applies for funding on behalf of the Group and EA retum forms to be signed off by Treasurer and chairper. The sponsor applies for EA and Belfast Crty council grants that addrtionally support the other sections. ' polw on grantmaking: ' contribution made by volunteers" ' policy on investments. Public benefit statement e Group meets the Charity Commission's public benefft criteria under both the advancement of education and the advancement of crtttenship or communty development headings. The Group's Executive Committee as trustees have read the Charity Commission's Public Benefit Re uirements statuto uidance. Section D Achievements and performance Summary of the main achIeveffnts of the charity during the year e Group can claim a wide variety of achievements as a direct uorking of the Scouting programme across the 7 sects'ons. xamples include: Attainment of a wide selects'on of badges, including running a Duke of Edinburgh Award Silver and Gold expediti.on for 22 young people in August 2023. Delivery of camp skills, sponsor walks, sporteering, athletics, games, sports toumaments, arts and craft sessions, wide games, tent pitching, off site trips and canoeing across the 7 sections. Progression of members to higher sections within the Group and attracting new members from within the community wrth over 300 young people across the sections. Over 80 at resKlenb'al camps throughout the year locally in Crawfordsbum and in the Lake District for Boy Scout summer camp. 4 4th Belfast Scout Group Year Ending August 2023
Section E Financial Review Reserves Policy e Group's policy on reserves is to hold sufficient resources to nlinue Ihe charitable xtsvibes of the Group should income and ndraising activibes fall shorl Brf statement of the charty's Fdicy on reserves Group held reserves of approximately £30,000 against this at ear end. This is above the level required for operating expenses. Quantrfy and explain any deSnationS Details of any funds materially in deficit None Further financial review details (oF*KThI #)fonrAkn) You may choose to include additi'onal information, where relevanc about the charity's principal sources of funds (including any fundraising)" Prfmary Sources of Incom• Income is derived primarily frorn individual member subscriptions and GfftAKI. . how expenditure has supported the key objectives of the charity; Expenditure has been primarity undertaken to underpin and facilitate the delNery of the Scout pn)grammes across the Group's sections. • Investrnent policy and objecbves Investment Pollcy The Group does not have sufficient funds to invest in longer tsnn investments. The Group has therefore adopted a risk averse strategy to the investsnent of ts funds. All fvnds are held in cash using only mainstream banks or building socieb'es. Restrfcted funds All funds ale unrestricted. Account codes are used to infomially separate funds belween dfflerent sections within the Group, and types of income and expenditure. 5 4th Belfast SccArt Group Year EndiNJ Awjust 2023
Sectioii F Other Optional Information Plans for future riods (details of ary significant aclivities planned to achieve them) Section G Declaratioii The trustees declare that they have approved the trustees. report above Signed on behalf of the charty's trustees L, Signature(s) Full nm(s) Paul Brrp•vn Lesley lSOn Posiknn (eg s8tary. Chair) Chairperson Treasurer (FY22123) 6 4th Belfast Scout Group Year Ending August 2023