Trustees, Annual Report For the period From (start dale) lo end dale Section A Reference and administration details Charity name 5th Portadown Scout Group other names the charlty is known by Registered charily number lif any) HQ registration number Charlty's principal address st columbas Church Hall Loughgall Road Portadown. Co. Arrnagh Postcode Name5 01 the charity Iruslees who manag8 the charily IThose Yllbewlthsh•dln Iho mI•lpart ollho ¢hJrtty and Ihp R•o181or¥r•Ntytho 8 RO1•[•atCWty¥lh ¢h•ntyf•9¢tslorl Dates acted If not for whole year Trustoe Name Offl¢e (If any) in Michelle Best Joanne Cur Ana Rocha Inese Rocha Chalr Oliver Mccann 10 12 13 14 15 Names and addresses of advisers (optional information but encouraged as besi praclicel (Th*se WPI b•putsfyshe<Y kn lh• •nnu8lreport otlhe Ghgrityj peo ric ommissioner sor ame Watson Address Rodne 1 LT700001 (14 September 2Q241
Soction B structijre, governance and management Description of the charlty's trusts Type of governlng documenl ThE 5th Portadowns Scoul Groups g overning documents are those ol Ihe The bcoui A5S¢xiation, They ¢onslst of a Royal Charter, which in turn gives authority to the Bye Laws of the Asso¢latlon and Th8 Policy. Organisatton and Rules of The Scout Associatlon. (e.g. trust déed, conslltution) How the charlty is constituted The 5th Portadown Scout Group isa trust eslaDiisned under its wies which are common to 811 Scouts. le,g, Irusl. association. company) Trustee selecllon methods (e.9. appointed by, elected by) The Trustees are appointed in accordance with Ihe Policy, Organlsatlon and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best pr8cllcel You may choose to Include additional infomialion, where relevant. about.. The Group is managed by Ihe Group Trustee Board, Ihe mernbers of which are the 'Ch8rily Trustees, of the Scout Group which is an educational charity. As Charity tru8lee8 they are responsible for complying with legislalion applicable to charilieg. This includes the regi8lrakn'on, keeping proper accounls and making returns lo the Charity Commission as appropriale. Policiès and procedures adop18d for: a) the Induction and Iraining of trustees: b) trustee. consider8llon of major nsks and the syslems and Pfocedures lo manage them The Trustee Board consists of the Chair, Treasurer 8nd 6 Trusl88s (including 2 Ex Officio Trustees, and 2 Go-optgd Trusleesl and meets every # months. Members of Ihe Truslee Board completa Being a Scouts Trustee learnlng within the first 6 months of joining the 8oard. This Group Trustee Board exlsts to make sur8 the Charity is well-managed, risks are ass8ssed and millgated, bulldlngs and equlpmenl are In good worklno order, and everyone follow5 legal requlremenls and Ihe organlsalion's policies and rules. Their support helps other volunlgers run hlgh- quality and safe programmes that gives young people skllls lor Ilfe. 2 LT700001 (14 September 2024)
Section B Structure, governance and management Icontinuedl Risk and Internal Control Ispoclmen 1) The Group Trus18e Board has Idenlifi8d the malor r15k5 10 which they belièvè th8 Group Is exposed, Ihese have been r8vlewed and systems have been established lo mlligate ag8inst them. The maln areas of concern that have been identified are: Damage to the buildlng. property and equipment. The Group would requesl tho use of buildings, property and equlpment from neighbourlng organisatlons such as the church, ¢ommunity centre and other Scout Groups. Simllar reciprocal arrangements exlst wilh these organisations. The Group has sufflclenl buildlngs and contents Insurance In place lo mitigate agalnsl permanent loss. Inlury lo leaders, helpers. supporters and members, The Group through Ihe capitation fees contributes to the Scout Associallons national accidenl Insurance policy, Risk Assessments are undertaken before all activities, Reduced Income from fund rai$lng. The Group Is primarlly rellant upon Income from subscriptlons and fundraising. The group does hold a reserve to ensure Ihe continvlty of activilies should there be a major redu¢lion In Income. The Board could ralse Ihe value of Subscriplions to Increase the Income to the group on an ongoing basis, elther temporarlly or permanently. Reduction or loss of leaders. The group Is lolally rellant upon volunteers lo run and administer the aclivllies of the group.11 there was a reduction In the number ol leaders lo an unaccepiable level in a particular se¢lion or the group as whole then there would have lo be a contractlon, consolidallon or closure of a seclion. In the worst case scenario the complete closure of the Group. Reductlon or loss of members, The Group provldes activities for 811 young people aged 4 to 18. If there was a redu¢lion in membership in a particular section or the group as whole then there would have to be a contracllon, consolldalion or closure of a sectlon. In the worst case scenarlo the compl8te closure of the Group. Risk and Internal Control {Speclmon 2) The group has in plac8 systems of inlernal Controls that are designed lo provide re8sonable assurance against material mismanagement or loss. these include 2 signatories for als payments and a comprehensive Insurance policies lo ensure thal insurabl8 risks are covered. 3 LT700001 (14 Seplember 2024}
Section C Objectives and aclivilies The Purpose of Scouting Scouting exists to aGlively engage and support young people in their personal development. empowering them to make a positive contribution lo soclety. Summary of the objecls of the charity sel out in ils governing document The Value8 of Scoullng As Scouts W8 ar8 guided by these values- Inlegrlty . We act with integrity,. we are honesl. trustworthy and loyal. Respect - We have self-respect and respect for others. CaT8 . We support others and lake care of the world in which we Ilve. Bellef . We explore our fallhs, beliefs and altitudes. Co•op•ratlon . We make a positiva differ8nc8; Vla CO- operate with others and make friends. Tho Scout Melh¢xl Scouting takes place when young people, in partnership wlth adults, work together based on Ihe values of Scouting and.. enjoy what they are doing and have lun take part In a¢llvlties Indoors and outdoor8 learn by dolng share In splrilual reflection lake responsibility and make choices undertake new and challenging activlties make and Ilve by Ihelr Promlse. Summary ol the main activities in relation lo these objecls we have had a great year wlth all seciions from squirrels to explorers spending nights away under canvas and completing top awards within their sections ie chief scout awards, we continue to be supported by the church with the use of their halls and attend services at easter and Christmas. Additional details of the obl8cIIv8s and actlvltles (optional Informatlon but encouraged as best pra¢licel You rnay choose lo include further slatemenls, where relevant, about.. policy on granlmaking., ontribulion made by volunteers., policy on inveslmenls. Public benefit statemenl The Group meels Ihe Charity Commisslon's public benefit criteria und8r both th8 adv8ncem8nl of education and the advancement of citizenship or community development headin 4 LT700001 {14 September 2024>
Section D Achievements and performance Summary of Iha maln achiev8m8nls of the charity during the year all sections have experienced camping under canvas this year including our youngest squirrels to our oldest explorers all sections have been involved in Northem 5reland activities as well as locally run district activitles. we have recruited new leaders and they are successfully making their way through the training programme Section E Financial Review Brief stalemenl of the charlty's polbcy on reserves ResèNas Pollcy The Group'5 policy on reserv88 18 to hold sufficienl r8sources lo continue the charitable a¢tlvitles ol th8 group should income and fundraising activities fall short. The Group Trustee Board considers that the group Should hold a sum equivalent to X month8 running costs, circa £X. The Group held reserves of approximately £X against Ihls at year end, This Is above the levellbelow required for operatlng exp8nses. However Ihis can be explalned by Quantify and explain any deslgnatlons Details of any funds materially in defi¢il Icir¢umstan¢es plus slaps lo eliminate) Further financial review detai15 loptionBI informalion) You may choose lo include additional Informalion, wherg r616vanl. about.. • the charily's principal Sources of funds (including any fundraislng)., Invèstment Pollcy (Speclmen 11 The Group's Incom8 and Expenditure Is very srnall and as a cons8quence does not have sufficient funds lo invest in longer-lerm inveslmenls such as slocks and shares. The Group has Iherelore adopted a low rlsk strategy lo the inveslment of its funds. All funds are held in cash using only mainstream banks or building so¢ielies. 5 LT700001 {14 September 2024>
how expenditur& has support8d th8 key objectives of the charity- The Group Trustee Board régularly monitors the levels of bank b818nc8s and the interest rates received lo ensure Ihe group obtalns maximum value and income from ils banking arrangements, Occasionally thi5 may Involve uslng an account that requlres a pèrlod of notice before funds may b8 wlthdrawn. before doing so the Group Trustee Board conslders th8 cash flow requifemenls. Investment policy and oblecllves., Investment Pollcy (Spoclmen 2 The Group does not have sufflclenl funds lo invest In longer term investments. The Group has therefore adopted a rlsk averse slralegy to the Inveslrnenl of Ils funds. All funds are held In cash using only mainslream banks or building so¢letl8S. Section F Other Optional Information Plans for future periods (details of any signilicanl actlvities planned lo achieve them) Section G DoclarJtion The trustees declare that they hav8 approved the trustees, report above Signed on behalf of the ch8rlty's trustees Signature(s) Full name(s) Caroline Dawson Position (eg S8crelary, Chaw) Chair Date 6 LT700001 (14 September 2024)