Trustees, Annual Report For the period From (start date) to end date Sectioii A Refereiice aiid adininistratioii details Charty name 1st Comber Scout Group Other name8 the charity is known by Registered charity number (if any) HQ registration number Chartty8 prlnclpal address stma s Church of Ireland Thes uare Comber Postcod8 Names of the charity trustees who manage the charity Tru•te• Name Offlce ¢11 any) Dato• actod If not for whole yoar Wllliam Altcheson Nathan Hamill Charlen8 Robinson Chalrman Treasurer GSL 10 11 12 13 14 15 Names and addresses of advisers (optional informatbon but encouraged as best practice) Type o advlsor Name Address 1 LT700001 {18t February 2017)
Sectioii B Striicturo, goveriia lice lind maiiagomoiil Description of the charity's trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, whlch in turn gives authorlty to the Bye Laws of the Assoclation and The Pollcy, organisats.on and Rules of The Scout Association. (e.g. trust deed, constltution) How the charity Is constituted The Group Is a trust established under its rules which are common to all Scouts. (e.g. tru81, a880clatlon, company) Trustee selection method8 {e.g. appointed by, elected by) The TNstees are appointed in accordance with the Policy, Organisation and Rules of The Scout As8ociatlon. Additton81 governance issues (optlonal information but encouraged as best practice) You may choose to Include 8ddltlonal information, where relevant, about,. The Group 58 managed by the Group Executive Commlttee, the members of which are the 'Charity Trustees, of the SGout Group which is an educational charlty. As charity trustees they are responsible for complying wlth legislation appllcable to charitles. Thls Includ8s the reglstration, keeplng proper accounts and maklng returns to the Charlty Commi8sion as approprlate. Polic188 and procedures adopted for.. a) the induction and training of tru8tees', b) trustee, con8ideratlon of m8jor risks and the sy8tem8 8nd procedures to manage them The Commlttee conslsts of 3 independent repre88ntatlV88, Chair, Trea8urer and S8cretary together wlth the Group Scout Leaders, Indlvldual 88ction leaders (If opted to take on the responslblllty) and parent's representation and meets every 3 months. Members of the Executive Committee complete 'Essential Infom78tion for Executlve Commlttee, tralnlng wlthln the first 5 month8 of Jolning the committee. This Group Executbve Committee exlsts to support the Group Scout Leader In meeting the responsibilities of the appointments and is responsible for: The maintenance of Group propety; The raislng of funds and the administration of Group finance; The insurance of person8, propety and equipment; Group publlc occasion8', Assisting In the recrultment of leaders and other adult support., Appointing any sub committees that may be requlred. Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (1st February 2017)
Sectioii B Structure, governaiice and managemeiit Icontiniiedl Risk and Internal Control The Group Executlve Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitlgate 8galnst them. The main areas of concem that have been Identif are: Damage to the bullding, propety and equipment. The Group would request the use of building8, property and equipment from neighbouring organisations such as the church, communty centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations, The Group has sufficient buildings and contents Insuran in place to mitigate against permanent bss. Injury to leaders, helpers, 8UPPOrters and members. The Group through the capitstlon fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is prSmarily reliant upon income from subscriptions and fundraislng. The group does hold a reserve to ensure the contlnuity of actlvlties should there be a major reduction in incom8. The Commlttee could ral88 the value of subscrlptlons to Increase the income to the group on an ongolng basis, either temporarily or permanentty. Reduction or108s of leaders. The group Is totally rellant upon volunteers to run and administer tha activities of the group. If there was a reduction In the numb6r of leaders to an unacceptable level In a particular sectSon or the group as a whole then there would have to be a contraction, consolidation or ck)sure of a section or, in the worst ca88 scenario, thé complete Closure of the Group. Reductlon or Ios8 of mambers. Thè Group provid88 activities for all young people aged 4 to 14. If there was a reductlon In membership in a particular sectlon or the group a8 whole then there would have to be a contraction, consolklation or closure of a section or, In the worst case 8cenarlo, Ihe complets do8ure of th• Group. Rl•k and Intemal Control The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatorie5 for a15 payments and a comprehensive insurance policles to ensure that insurable risks are covered. 3 LT700001 (1st February 2017)
Section C Objectives aiid activities The Purpo•• ol Scoutlng Scouting exlsts to actively engage and support young peopl8 in their personal development, empowering them to make a positive contribution to society. Surnmary of the objects of the charity set out in Its goveming document The Values of Scoutlng As Scouts we are guided by these values: Integrlty - We act with integrlty; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and tske care of the world in which we live. Bell8f - We explore our faiths, beliefs and attitudes. CoMoperatlon - We make a positlve difference; we co operat8 with other8 and make friends. The Scout Method Scouting takes place when young people, In parlnershlp with adults, work togethér based on the values of Scoutlng and., - enjoy what they are dolng and have fun take part in activities Indoors and outdoor8 learn by doing share In spiritual reflection - take respon8ibllity and make choices undertake new and challenglng activitles - make and Ilve by thelr Promise. Summary of the maln activities in relation to these objects We arrange regular me8tlng8 and trips to ensure the young people have an opportunlty to learn and pr8Ctlce the skills they have learned In Scoutlng Addlonal detalls of the objectives and activities (optional Infonnauon but encouraged as best practlce) You may choo•• to include further statements, where relevant, about.. pollcy on grantrnaking., • contrlbution made by volunteers. policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headln 4 LT700001 (1 st February 2017)
Section D Achievemciits aiid performaiice Summary of the maln achievements of the charity during the year All young peopb in the group get the opportunity to take part in varlous activitles both Indoors and outdoors. When they become involved they are given the opertunities to lead and be a team member within their age range. Under the guidence of the leaders they cook, play games, do badge work, camp, hike, cycle, swlm, canoe, climb. The Isit 908S on and on. The main achievements of the young ones is gaining their various awards and badges which helps them in various ways Seclioii E Fiiiciiicial Roviow Brief Statement of the charity's policy on reserves Re8erv08 Pollcy The Group'8 pollcy on reserves is to hold sufflcient resources to conts'nue the Charitable actlvities of the group should income and fundraising actlvities fall 8hort. The Group Executlve Commlttee con8lder8 that the group should hold a sum equivalent to 12 months running co8t8, clrca £6,000 The Group held re88rv88 of approxlmatety £23,000 agalnst this at year end. This 18 above the level raquired for operating expenses. Quantlfy 8nd explaln any designations Detalls of any fund8 materlally In defic51 (circumstances plu8 8teps to ellminate) Further financl81 review details (optional infonnatlon) You may ch0088 to Include additional information, where relevant, about: • the charity's principal sources of funds (incjuding any fundraising)., Investment Pollcy ISp•clmon 1) The Group's Income and Expendlture Is very small and as a consequence does not have sufflcient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of Its funds. All funds are held in c8sh uslng only malnstream banks or bulldlng societles or The Scout Association's Short Term Investment Service. 5 LT700001 (1st February 2017)
. how expendlture ha8 SUPPOrted the key objectlves of the charlty; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing 80 the Group Executive ¢onsiders the ca8h flow requlrements. . Investment pollcy and objectives Inve8lment Pollcy {8poclm8n 2) The Group does not have sufficient funds to invest In longer term investrnents. The Group has therefore adopted a risk aver88 strategy to the Snveslment of its funds. All funds are held In cash uslng only mainstream bank8 or buikling societie8. Soctioi) F Other Optioiial Iiiforination Plan8 for future perlod8 (details of any significant actlvttle8 planned to achieve them) SL'Ctioii G Declciratii)11 The tru81ees declare that they have approved the trustees, Je above Signed on behalf of the charws trustees Signature(s) Full name(s) Nathan Hamill William Aitcheson Position (eg Secretsry, Chair) Treasurer Trustee Date 6 LT700001 (1 st February 2017)