Trustees, Annual Report
For the period
From (start date)
to end date
Sectioii A
Refereiice aiid adininistratioii details
Charty name
1st Comber Scout Group
Other name8 the charity is known by
Registered charity number (if any)
HQ registration number
Chartty8 prlnclpal address
stma
s Church of Ireland
Thes
uare
Comber
Postcod8
Names of the charity trustees who manage the charity
Tru•te• Name
Offlce ¢11 any)
Dato• actod If not
for whole yoar
Wllliam Altcheson
Nathan Hamill
Charlen8 Robinson
Chalrman
Treasurer
GSL
10
11
12
13
14
15
Names and addresses of advisers (optional informatbon but encouraged as best practice)
Type o
advlsor
Name
Address
1 LT700001 {18t February 2017)

Sectioii B
Striicturo, goveriia lice lind maiiagomoiil
Description of the charity's trusts
Type of goveming document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, whlch in
turn gives authorlty to the Bye Laws of the Assoclation and
The Pollcy, organisats.on and Rules of The Scout
Association.
(e.g. trust deed, constltution)
How the charity Is constituted
The Group Is a trust established under its rules which are
common to all Scouts.
(e.g. tru81, a880clatlon, company)
Trustee selection method8
{e.g. appointed by, elected by)
The TNstees are appointed in accordance with the Policy,
Organisation and Rules of The Scout As8ociatlon.
Additton81 governance issues (optlonal information but encouraged as best practice)
You may choose to Include 8ddltlonal
information, where relevant, about,.
The Group 58 managed by the Group Executive Commlttee,
the members of which are the 'Charity Trustees, of the SGout
Group which is an educational charlty. As charity trustees
they are responsible for complying wlth legislation appllcable
to charitles. Thls Includ8s the reglstration, keeplng proper
accounts and maklng returns to the Charlty Commi8sion as
approprlate.
Polic188 and procedures adopted for..
a) the induction and training of tru8tees',
b) trustee, con8ideratlon of m8jor risks
and the sy8tem8 8nd procedures to
manage them
The Commlttee conslsts of 3 independent repre88ntatlV88,
Chair, Trea8urer and S8cretary together wlth the Group
Scout Leaders, Indlvldual 88ction leaders (If opted to take on
the responslblllty) and parent's representation and meets
every 3 months.
Members of the Executive Committee complete 'Essential
Infom78tion for Executlve Commlttee, tralnlng wlthln the first
5 month8 of Jolning the committee.
This Group Executbve Committee exlsts to support the
Group Scout Leader In meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group propety;
The raislng of funds and the administration of Group finance;
The insurance of person8, propety and equipment;
Group publlc occasion8',
Assisting In the recrultment of leaders and other adult
support.,
Appointing any sub committees that may be requlred.
Appointing Group Administrators and Advisors other than
those who are elected.
2 LT700001 (1st February 2017)

Sectioii B
Structure, governaiice and managemeiit Icontiniiedl
Risk and Internal Control
The Group Executlve Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitlgate 8galnst them. The main areas of concem that have
been Identif￿ are:
Damage to the bullding, propety and equipment. The Group
would request the use of building8, property and equipment
from neighbouring organisations such as the church,
communty centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations, The
Group has sufficient buildings and contents Insuran￿ in
place to mitigate against permanent bss.
Injury to leaders, helpers, 8UPPOrters and members. The
Group through the capitstlon fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is prSmarily
reliant upon income from subscriptions and fundraislng. The
group does hold a reserve to ensure the contlnuity of
actlvlties should there be a major reduction in incom8. The
Commlttee could ral88 the value of subscrlptlons to Increase
the income to the group on an ongolng basis, either
temporarily or permanentty.
Reduction or108s of leaders. The group Is totally rellant upon
volunteers to run and administer tha activities of the group. If
there was a reduction In the numb6r of leaders to an
unacceptable level In a particular sectSon or the group as a
whole then there would have to be a contraction,
consolidation or ck)sure of a section or, in the worst ca88
scenario, thé complete Closure of the Group.
Reductlon or Ios8 of mambers. Thè Group provid88 activities
for all young people aged 4 to 14. If there was a reductlon In
membership in a particular sectlon or the group a8 whole
then there would have to be a contraction, consolklation or
closure of a section or, In the worst case 8cenarlo, Ihe
complets do8ure of th• Group.
Rl•k and Intemal Control
The group has in place systems of intemal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatorie5 for a15
payments and a comprehensive insurance policles to ensure
that insurable risks are covered.
3 LT700001 (1st February 2017)

Section C
Objectives aiid activities
The Purpo•• ol Scoutlng
Scouting exlsts to actively engage and support young peopl8
in their personal development,
empowering them to make a positive contribution to society.
Surnmary of the objects of the charity set
out in Its goveming document
The Values of Scoutlng
As Scouts we are guided by these values:
Integrlty - We act with integrlty; we are honest, trustworthy
and loyal.
Respect- We have self-respect and respect for others.
Care - We support others and tske care of the world in
which we live.
Bell8f - We explore our faiths, beliefs and attitudes.
CoMoperatlon - We make a positlve difference; we co
operat8 with other8 and make friends.
The Scout Method
Scouting takes place when young people, In parlnershlp with
adults, work togethér based on the
values of Scoutlng and.,
- enjoy what they are dolng and have fun
take part in activities Indoors and outdoor8
learn by doing
share In spiritual reflection
- take respon8ibllity and make choices
undertake new and challenglng activitles
- make and Ilve by thelr Promise.
Summary of the maln activities in relation
to these objects
We arrange regular me8tlng8 and trips to ensure the young
people have an opportunlty to learn and pr8Ctlce the skills
they have learned In Scoutlng
Addl￿onal detalls of the objectives and activities (optional Infonnauon but encouraged as best practlce)
You may choo•• to include further
statements, where relevant, about..
pollcy on grantrnaking.,
• contrlbution made by volunteers.
policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headln
4 LT700001 (1 st February 2017)

Section D
Achievemciits aiid performaiice
Summary of the maln achievements of
the charity during the year
All young peopb in the group get the opportunity to take part
in varlous activitles both Indoors and outdoors. When they
become involved they are given the opertunities to lead and
be a team member within their age range. Under the
guidence of the leaders they cook, play games, do badge
work, camp, hike, cycle, swlm, canoe, climb. The Isit 908S
on and on. The main achievements of the young ones is
gaining their various awards and badges which helps them
in various ways
Seclioii E
Fiiiciiicial Roviow
Brief Statement of the charity's policy on
reserves
Re8erv08 Pollcy
The Group'8 pollcy on reserves is to hold sufflcient
resources to conts'nue the Charitable actlvities of the group
should income and fundraising actlvities fall 8hort. The
Group Executlve Commlttee con8lder8 that the group should
hold a sum equivalent to 12 months running co8t8, clrca
£6,000
The Group held re88rv88 of approxlmatety £23,000 agalnst
this at year end. This 18 above the level raquired for
operating expenses.
Quantlfy 8nd explaln any designations
Detalls of any fund8 materlally In defic51
(circumstances plu8 8teps to ellminate)
Further financl81 review details (optional infonnatlon)
You may ch0088 to Include additional
information, where relevant, about:
• the charity's principal sources of funds
(incjuding any fundraising).,
Investment Pollcy ISp•clmon 1)
The Group's Income and Expendlture Is very small and as a
consequence does not have sufflcient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of Its funds. All funds are held in c8sh uslng only
malnstream banks or bulldlng societles or The Scout
Association's Short Term Investment Service.
5 LT700001 (1st February 2017)

. how expendlture ha8 SUPPOrted the key
objectlves of the charlty;
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing 80 the Group Executive ¢onsiders
the ca8h flow requlrements.
. Investment pollcy and objectives
Inve8lment Pollcy {8poclm8n 2)
The Group does not have sufficient funds to invest In longer
term investrnents. The Group has therefore adopted a risk
aver88 strategy to the Snveslment of its funds. All funds are
held In cash uslng only mainstream bank8 or buikling
societie8.
Soctioi) F
Other Optioiial Iiiforination
Plan8 for future perlod8 (details of any
significant actlvttle8 planned to achieve
them)
SL'Ctioii G
Declciratii)11
The tru81ees declare that they have approved the trustees, Je
above
Signed on behalf of the charws trustees
Signature(s)
Full name(s)
Nathan Hamill
William Aitcheson
Position (eg Secretsry, Chair)
Treasurer
Trustee
Date
6 LT700001 (1 st February 2017)