Trustees, Annual Report For the period From (start date) 0 1 0 to end date 0 3 2 Section A Reference and administration details Charity name ANAHILT SCOUT GROUP Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address 244 Ball nahinch Road Hillsborou Postcode Names of the charity trustees who manage the charity Trustee Name Office (if any) Dates acted if not for whole year Mr Laurence Hooke Miss Mavis Kirk BEM Mr Alan Jess Mr David Elliott Mr Crai Paterson Dr David Suitor Mr Thomas Stewart Chair Secreta Treasurer Fl"[ Miss Ellie Paterson 10 12 13 14 15 Names and addresses of advisers {optional information but encouraged as best practice) Type of advisor Name Address Anahilt Scout Group 103961
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordan with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about.. The Group is managed by the Group Executive Committee. The chair is our Group Scout Leader and the rest of the members are section leaders from within the Group. They are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are aware that they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for.. a) the induction and training of trustees., b) trustee, consideration of major risks and the systems and procedures to manage them The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the charity, the maintenance and insurance of Group property., the raising of funds and the administration of Group finance. The insurance for members of the Group is covered under our subscriptions to Scout HQ. Anahilt Scout Group 103961
Section B Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified risks that they believe the group is exposed to. Damage to the building. The Group would request the use of buildings, from neighbouring organisations such as our l¢xal churches and equipment from other Scout Groups. Injury to leaders, helpers, supporters and members. As mentioned above, the Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group holds a small reserve to ensure the continuity of activities should there be a reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a duction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Anahilt Scout Group 103961
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity,. we are honest, truSrthY and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. COoperation - We make a positive differen. we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and= enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activiti8S make and live by their Promise. Summary of the main activities in relation to these objects The aim of the charity is acheived through a programme of games, craft, activities and the badgework scheme. We also take part in Scout District events and Community activities. Additional details of the objectives and activities {optional information but encouraged as best practice) You may choose to include further statements, where relevant, about.. policy on grantmaking., contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advanment of education and the advancement of citizenship or community development headings. Anahilt Scout Group 103961
Section D Achievements and performance Summary of the main achievements of the charity during the year Our Scout Group Sections and Table Tennis Club met throughout the year and took part in events run by the Lisburn District as well as running our programme of badge related activities. At the annual census at the start of 2024 we registered 39 young people (8 Beavers, 19 Cubs and 12 Scouts). The Cubs had a camping weekend at Crawfordsburn Scout Centre wth onsite activities and Scouts also had a weekend camping at Dagger Wood, travelling offsite for rock climbing and paddle boarding with Geology Rocks Adventure Tourism. These were both well attended. The table tennis club met on thursday nights with around 10 members and they ran a junior section on tuesday evenings wth 4 to 6 under 18's attending regulary and had 2 teams entered in the East Down Churches League. Unfortunately no onsite progress was made on our extension but offsite prefabrication is ongoing and we hope to have it assembled and finished over the summer. Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient reSoUrS to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a minimum sum equivalent to 6 months running costs, circa £1,500. The seperate sections may also keep a reserve for future purchases of equipment etc. The Group Executive held £3,264 at year end, well above the level required for operating expen*s. Nothing was spent on maintenan and that account had a balan of £6,868 at year end. Quantify and explain any designations Details ot any funds materially in deficit (circuMstanS plus steps to eliminate) Anahilt Scout Group 103961
Further financial review details (optional infomiation) You may choose to include additional information, where relevant, about.. the charity's principal sources of funds {including any fundraising),. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies requiring signatures. how expenditure has supported the key objectives of the charity,. investment policy and objectives Section F Other Optional Information Funding is in place for our storage extension and while we have had trouble sourcing a contractor this has now been sorted. We hope to have this completed by Summer 2024. Plans for future periods (details of any signif icant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date Anahilt Scout Group 103961